Schmitt Island Sanitary Improvements ProjectCopyrighted
May 6, 2024
City of Dubuque Consent Items # 013.
City Council Meeting
ITEM TITLE: Schmitt Island Sanitary Improvements Project
SUMMARY: City Manager recommending City Council approval of the committee and
authorization to release an RFP for a consultant to assist with the design
of the Schmitt Island Sanitary Improvements Project.
SUGGESTED Suggested Disposition: Receive and File; Approve
DISPOSITION:
ATTACHMENTS:
Description
MVM Memo
Staff Memo
Type
City Manager Memo
Staff Memo
THE CITY
DUOF
B TEE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Schmitt Island Sanitary Improvements Project
DATE: May 1, 2024
Dubuque
All -America City
IN
2007.2012.2013
2017*2019
City Engineer Gus Psihoyos is recommending City Council approval of the committee
and authorization to release an RFP for a consultant to assist with the design of the
Schmitt Island Sanitary Improvements Project.
The project will be funded with an appropriation in the amount of $218,380 for the design
of the Schmitt Island Sanitary Improvements Project, with revenue from an American
Rescue Plan Act (ARPA) grant.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
IL[yTILVA 11111111
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Jenny Larson, Chief Financial Officer
Bob Schiesl, Assistant City Engineer
Steve Sampson Brown, Engineering Project Manager
Maxwell O'Brien, Civil Engineer
Todd Irwin, Engineering Technician
Deron Muehring, Water & Resource Recovery Center Director
Wally Wernimont, Planning Services Director
Travis Schrobilgen, Assistant Planner
Arielle Swift, Director of Public Works
THE CITY OF
DUB E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: April 29, 2024
SUBJECT: Schmitt Island Sanitary Improvements Project
INTRODUCTION
Dubuque
All•Merin City
2007-2012.2013
2017*2019
The purpose of this memo is to request authorization to release a request for
qualifications (RFQ) for the Schmitt Island Sanitary Improvements Project.
BACKGROUND
The City of Dubuque in conjunction with the Dubuque Racing Association (DRA) and
community participants have worked diligently for years to procure a Chaplain Schmitt
Island Master Plan and Schmitt Island Placemaking & Implementation Plan.
The Chaplain Schmitt Island Master Plan was adopted in 2014 and amended in 2017.
The Chaplain Schmitt Island Placemaking & Implementation Plan was adopted in 2017.
The goals of the plan were largely recreational focused and included connecting and
expanding access to the riverfront, creation of educational opportunities on the island,
highlighting the unique characteristics of the island, bringing new visitors to the island,
and offering activities and events for all seasons. The City is currently working with the
DRA to update the Chaplain Schmitt Island Master Plan to further pursue these goals.
With the additional anticipated developments, City Staff have investigated the public
infrastructure on the Island to identify any major defects or deficiencies and to confirm
there is adequate capacity to accommodate the anticipated developments.
Staff have identified deficiencies within the existing sanitary sewer system, specifically
for the sewer that serves the northern half of the Island. Deficiencies identified include
measured excessive inflow and infiltration, pipeline sags and reversed slope failures
caused by unsuitable subbase materials, and limited available capacity of critical sewer
assets that serve the Island.
DISCUSSION
Staff recommends that the City seek a professional service consultant to evaluate the
existing collection and pumping systems that transport sanitary sewage to the Dog
Track Lift Station, coordinate with stakeholders for the anticipated future development
sanitary sewer flows, develop a facility plan for sanitary improvements to address high
risk infrastructure and to accommodate the master plan developments, and to design
and construct the proposed sanitary improvements. The major scope items to be
included in the submittal listed below are further explained in Section 4 of the RFQ
document:
• Project Management
• Facility Plan Preparation
• Design & Project Document Preparation
• Bidding
• Construction Administration
The RFQ has been prepared and is being finalized with the input of the recommended
committee members. The following staff members are recommended to review the
submittals and formulate a recommendation:
1. Maxwell O'Brien, Engineering
2. Todd Irwin, Engineering
3. Bob Schiesl, Engineering
4. Steve Sampson Brown, Engineering
5. Deron Muehring, Water & Resource Recovery Center
6. Travis Schrobilgen, Planning Services
7. Arielle Swift, Public Works
The desired project schedule is as follows:
RFQ Issued:
Questions Due:
Response Addendum Due:
Qualifications Submittals Due:
Committee Review & Shortlist:
Shortlist Interviews:
Recommendation to City Manager:
City Council Approval:
Executed Contract:
Final Contract Documents Complete:
All Permits Acquired:
Council Initiate and set Public Hearing
Bid Advertisement:
Public Hearing:
Bid Opening:
Bid Award:
Construction/Contract Start:
Construction End:
2
May 7, 2024
May 21, 2024
May 23, 2024
May 30, 2024
May 31, 2024 thru June 4, 2024
June 11, 2024 thru June 13, 2024
June 14, 2024
July 1, 2024
July 12, 2024
March 31, 2025
March 31, 2025
April 7, 2025
April 9, 2025
April 21, 2025
May 8, 2025
May 19, 2025
June 16, 2025
June 19, 2026
RECOMMENDATION
I recommend releasing an RFQ for the design of the Schmitt Island Sanitary
Improvements Project.
BUDGETIMPACT
The project will be funded with an appropriation in the amount of $218,380 for the
design of the Schmitt Island Sanitary Improvements Project, with revenue from an
American Rescue Plan Act (ARPA) grant.
ACTION TO BE TAKEN
I respectfully request approval of the recommended committee and authorization
release an RFP for a consultant to assist with the design of the Schmitt Island Sanitary
Improvements Project.
Prepared by Maxwell O'Brien, Civil Engineer
cc: Jenny Larson, Director of Finance and Budget
Bob Schiesl, Assistant City Engineer
Steve Sampson Brown, Engineering Project Manager,
Maxwell O'Brien, Civil Engineer
Todd Irwin, Engineering Technician
Deron Muehring, Water & Resource Recovery Center Director
Wally Wernimont, Planning Services Director
Travis Schrobilgen, Assistant Planner
Ariell Swift, Director of Public Works
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