Southwest Arterial / US52 Corridor Right-of-Way Survey & Replat: AECOM - Consultant Services Supplemental Agreement No. 1City of Dubuque
City Council Meeting
Consent Items # 016.
Copyrighted
May 6, 2024
ITEM TITLE: Southwest Arterial / US52 Corridor Right -of -Way Survey & Replat:
AECOM - Consultant Services Supplemental Agreement No. 1
SUMMARY: City Manager recommending City Council authorize the City Manager to
execute the Consultant Professional Services - Supplemental
Agreement with AECOM Technical Services, I nc. to complete land
survey and replating of property along the Southwest Arterial / US52
Corridor from US Highway 20 to US Highway 61 / 151 to allow for the
roadway and interchange property to be conveyed from the City of the
State of Iowa.
RESOLUTION Approving the Consultant Professional Services -
Supplemental Agreement No. 1 Between AECOM Technical Services,
Inc. and the City of Dubuque to complete land survey and replating of
property along the Southwest Arterial / US52 Corridor from US Highway
20 to US Highway 61 / 151
SUGGESTED Suggested Disposition: Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
Description Type
MVM Memo City Manager Memo
Staff Memo Staff Memo
Resolution Resolutions
AECOM Contract Supporting Documentation
THE CITY OF
Dubuque
DUB TEE1.
All -America City
Masterpiece on the Mississippi
� pp
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Southwest Arterial / US52 Corridor Right -of -Way Survey & Replat
AECOM - Consultant Services Supplemental Agreement No. 1
DATE: May 1, 2024
Assistant City Engineer Robert Schiesl is recommending City Council authorize the City
Manager to execute the Consultant Professional Services - Supplemental Agreement
with AECOM Technical Services, Inc. to complete land survey and replating of property
along the Southwest Arterial / US52 Corridor from US Highway 20 to US Highway 61 /
151 to allow for the roadway and interchange property to be conveyed from the City of
the State of Iowa.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
L [yTI L WA
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Robert Schiesl, Assistant City Engineer
Jenny Larson, Chief Financial Officer
Nate Kiefer, PLS
THE COF
Dubuque
DtUB E
All -America City
Masterpiece on the Mississippi
2017*20119
TO: Michael C. Van Milligen, City Manager
Gus Psihoyos, City Engineer
FROM: Robert Schiesl, Assistant City Engineer
DATE: April 30, 2024
RE: Southwest Arterial / US52 Corridor Right -of -Way Survey & Replat
AECOM - Consultant Services Supplemental Agreement No. 1
INTRODUCTION
The enclosed resolution authorizes the City Manager to execute a Supplemental
Agreement No. 1 with AECOM Technical Services, Inc. (AECOM) which approves
revisions to the original scope of services to the Consultant Professional Services
Contract to complete land survey and replating of property along the Southwest Arterial
/ US52 corridor from US Highway 20 to US Highway 61 / 151.
BACKGROUND
Now that the Southwest Arterial / US52 project is completed and per the terms of the
Memorandum of Understanding (MOU) and the Transfer of Roadway Jurisdiction (TOJ)
Agreements between the City and the Iowa Department of Transportation, the City is
responsible for the survey and replating of the highway corridor to allow for the roadway
and interchange property to be conveyed from the City of the State of Iowa.
AECOM was the design consultant and the Licensed Professional Land Surveyor of
record for the Southwest Arterial / US52 project. AECOM prepared and signed all the
plats for right-of-way property acquisition along the entire corridor.
Per the MOU, the City was the lead agency and responsible for the right-of-way
property acquisition along the Southwest Arterial corridor. When the properties were
purchased, said title ownership was acquired in the name of the City of Dubuque.
Per the TOJ, now that the project is completed, the City is responsible for the survey
and plating the highway access control right-of-way, plating the interchange locations,
plating right-of-way for the frontage roads, and identifying any potential excess remnant
parcels. Once the replating of the highway access control right-of-way is completed
from US 20 to US 61 / 151, the highway corridor property will be conveyed from the City
of the State of Iowa.
RECOMMENDATION
I recommend that the City Council authorize the City Manager to execute the Consultant
Professional Services - Supplemental Agreement with AECOM Technical Services, Inc.
to complete land survey and replating of property along the Southwest Arterial / US52
Corridor from US Highway 20 to US Highway 61 / 151.
BUDGETIMPACT
The estimated professional services fee for the highway corridor survey and replating of
property is as follows:
Description
Amount
AECOM - Corridor Right -of -Way Survey Services
93,500
Consultant Supplemental Agreement No. 1
Project Cost
$ 93,500
The project funding summary is as follows:
Project Code
Funding Source
Amount
5521000022-301-64070
Southwest Arterial
$ 93,500
Project Funding
$ 93,500
REQUESTED ACTION
The City Council is requested to authorize the City Manager to execute the Consultant
Professional Services - Supplemental Agreement with AECOM Technical Services, Inc.
to complete land survey and replating of property along the Southwest Arterial / US52
Corridor from US Highway 20 to US Highway 61 / 151 to allow for the roadway and
interchange property to be conveyed from the City of the State of Iowa.
cc: Jenny Larson, Chief Financial Officer
Nate Kiefer, PLS
F:\PROJECTS\SOUTHWEST ARTERIAL\SURVEY - REPLAT CORR I DOR\Contract - AECOM\Supplemental
Agreement 1
2
Prepared by Robert Schiesl City of Dubuque Engineering 50 W. 1 P St. Dubuque, IA 52001 563 589-4270
Return to Adrienne N. Breitfelder City Clerk City of Dubuque, 50 W. 13" St. Dubuque, IA 52001 (563)589-4100
RESOLUTION NO. 111-24
RESOLUTION APPROVING THE CONSULTANT PROFESSIONAL SERVICES -
SUPPLEMENTAL AGREEMENT NO. 1 BETWEEN AECOM TECHNICAL SERVICES,
INC. AND THE CITY OF DUBUQUE TO COMPLETE LAND SURVEYAND REPLATING
OF PROPERTY ALONG THE SOUTHWEST ARTERIAL 1 US52 CORRIDOR FROM US
HIGHWAY 20 TO US HIGHWAY 61 / 151
WHEREAS, per the terms of the Memorandum of Understanding (MOU) and the
Transfer of Roadway Jurisdiction (TOJ) Agreements between the City and the Iowa
Department of Transportation, the City is responsible for the survey and replating of the
highway corridor to allow for the roadway and interchange property to be conveyed from
the City of the State of Iowa.; and
WHEREAS, now that the Southwest Arterial 1 US52 project is completed, the City
retained AECOM Technical Services, Inc. to survey and plat the highway access control
right-of-way, plating the interchange locations, plating right-of-way for the frontage roads,
and identifying any potential excess remnant parcels. Once the replating of the highway
access control right-of-way is completed from US 20 to US 61 1 151, the highway corridor
property will be conveyed from the City of the State of Iowa.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF ❑UBUQUE, IOWA:
SECTION 1. That said Consultant Professional Services - Supplemental
Agreement No. 1 between AECOM Technical Services, Inc. and the City of Dubuque for
to complete land survey and replating of property along the Southwest Arterial 1 US52
corridor from US Highway 20 to US Highway 61 1 151 is hereby approved.
SECTION 2. That the City Manager be authorized and directed to execute said
Consultant Professional Services - Supplemental Agreement No. 1 with AECOM
Technical Services, Inc.
Passed, adopted, and approved this 6th day of May 2024.
Attest: Brad M. v agh, Mayor
A�� A4"'
Adrienne N. Breitfelder, 6ity Clerk
AECOM 319-232-6531 tel
AECOM
501 Sycamore Street 319-232-0271 fax
Suite 222
Waterloo, Iowa 50703
www.aecom.com
CITY OF DUBUQUE, IOWA
SOUTHWEST ARTERIAL RIGHT-OF-WAY SERVICES
SUPPLEMENTAL AGREEMENT NO. 1
WHEREAS, a Professional Services Agreement was entered into between the City of Dubuque (Client), 50
W. 13th Street, Dubuque, Iowa, and AECOM Technical Services, Inc. (ATS), 501 Sycamore Street, Suite
222, Waterloo, Iowa, dated March 22, 2022, for right-of-way services for the Southwest Arterial; and
WHEREAS, the Client and ATS now desire to enter into Supplemental Agreement No. 1 for additional right-
of-way services and platting for the Southwest Arterial.
NOW THEREFORE, it is mutually agreed to amend the original Professional Service Agreement as follows:
PROJECT DESCRIPTION
The City of Dubuque obtained property for the construction of the Southwest Arterial, which
included an approximate 6-mile long, 4-lane freeway on new alignment with three new
interchanges. The property acquired included 56 different properties and 93 partial/total
acquisitions along US 20, across the rural southwest side of Dubuque, along US 61/151 and along
Olde Davenport Road. During project development, the Iowa DOT and the City of Dubuque agreed
to a Memorandum of Understanding (MOU). The MOU described how the Southwest Arterial
became US 52, allowing for the Transfer of Jurisdiction of existing US 52 through Dubuque from
the Iowa DOT to the City of Dubuque and designating Southwest Arterial as the new US 52. In the
future, the right-of-way that is currently owned by the City of Dubuque within the new US 52 right-
of-way will need to be partitioned and transferred to the Iowa DOT.
To determine the method the Iowa DOT wanted to follow for the right-of-way transfer, monthly
meetings were held to develop the process for creating excess right-of-way / disposal documents
and plats for the right-of-way transfer. Approximately 15 meetings were held with the Iowa DOT
since March of 2023. During the meetings, much discussion focused on the location of the right-
of-way, identification of excess right-of-way, and the proper form of platting.
The original scope anticipated using the existing acquisition plats and modifying them
accordingly. The agreed upon approach is to develop 11 Minor Subdivision Plats along US 20
and the Southwest Arterial that can document and record the proposed Iowa DOT road right-of-
way. Excess right-of-way will be described with separate plats that can be used in legal
documents pertaining to Iowa DOT's right-of-way disposal process.
II. SCOPE OF SERVICES
The Scope of Services for this supplemental agreement will encompass and include work, services,
materials, equipment, personnel and supplies necessary to provide the plats, staking, and meetings
needed to document and define the Iowa DOT right-of-way on US 20, Southwest Arterial, and US
151/61. Also included are the plats, staking and meetings needed to document and define
Dubuque County right-of-way on English Mill Road, North Cascade Road, Military Road, Elmwood
Drive, and Tamarack Drive.
The Scope of Services is further defined by the following tasks:
Preparation of Plats (Tasks 1 - 6): These tasks are for the preparation of the minor subdivision
plats agreed to by the Southwest Arterial Right -of -Way committee which meets monthly. The
AECOM
Page 2
minor subdivision plats will meet the requirements of the City of Dubuque and Dubuque County
for subdivision platting. It is estimated that 8 remaining subdivision plats will be needed to
complete the right-of-way documentation on Southwest Arterial. Each plat will identify the
existing plat and lot information in the surrounding area which will involve research and data
gathering. This will include document number identification on the plat and within the description.
A graphical representation of the overall plat will include the section lines, purchased right-of-way
line, existing utility easements, proposed utility easement and the agreed to limits of Iowa DOT
right-of-way. A metes and bounds description will be developed for each minor subdivision plat.
Bearing and distance tables with closure checks will be developed for each lot identified in the
minor subdivision plats. It is estimated that 5 tables per plat would be needed. Metes and
bounds descriptions and bearing and distance tables with be checked and reviewed. The
following tasks are anticipated:
Task 1 — Existing Plat / Document Research.
Task 2 — Graphical Layout of Minor Subdivision Plat.
Task 3 — Metes and Bounds Descriptions.
Task 4 — Bearing and Distance Tables.
Task 5 — Closure Checks.
Task 6 — Check and Review of Minor Subdivision Plats.
Field Work (Tasks 7 — 8): These tasks include the staking of the right-of-way through the US 20
Interchange, along Southwest Arterial, and the US 151/61 Interchange. This task also includes
miscellaneous field surveys to identify existing features such as fence, utilities, or guardrails that
are pertinent to the location of the proposed right-of-way.
Task 7 — Staking of the Proposed Right -of -Way.
Task 8 — Miscellaneous Survev of Existina Features.
Meetings and Administration (Tasks 9 — 12): These tasks are for the remaining meetings and
project administration. Tasks include preparation / displays for virtual meetings, meetings and
minutes with Iowa DOT, meetings and minutes with Dubuque County, and project administration
tasks.
Task 9 — Meeting Preparation / Displays.
Task 10 — Iowa DOT Meetings (4 Meetings).
Task 11 — Dubuque County Meetings (2 Meetings).
Task 12 — Project Administration
COMPENSATION
Compensation for the above services will be on a cost-plus fixed fee bases (fixed overhead rate)
in accordance with Part VI of the original agreement and shall be integrated with the fees in the
original agreement. The total compensation for these services is a not -to -exceed fee of Ninety -
Three Thousand Five Hundred Dollars ($93,500.00), as shown below.
Estimated Actual Costs
Fixed Fee
Contingency
Maximum Amount Payable
Original Agreement S.A. No. 1 Total
$89,400.00 $83,400.00 $172,800.00
$10,400.00 $10,100.00 $20,500.00
$0.00 $0.00 $0.00
$99,800.00 $93,500.00 $193,300.00
IV. In all other respects, the obligations of the Client and the Consultant shall remain as specified in
the Professional Services Agreement dated March 22, 2022.
AECOM
Page 3
IN WITNESS WHEREOF, the parties hereto have executed this Supplemental Agreement No. 1 as of the
dates shown below:
APPROVED FOR CITY OF DUBUQUE APPROVED FOR AECOM Technical Services, Inc.
Printed Name: Michael C. Van Milligan Printed Name: Douglas W. Schindel, P.E
Title: City Manager Title: Vice President
Date: May 8, 2024
Date: April 29, 2024
L:\Secure_DCSWdministration\AGREE\SUPPLE\SA1 Dubuque SW Arterial ROW.docx
Southwest Arterial
City of Dubuque, Iowa
Supplemental Agreement No. 1 - Additional Right -of -Way Services
COST ANALYSIS
Direct Labor Cost (AECOM Technical Services)
Category
Hours
Rate/Hour
Amount
1.0 Senior Professional
0
$103.65
$0.00
2.2 Project Professional
16
$88.38
$1,414.08
3.2 Staff Professional
364
$61.18
$22,269.52
4.0 Professional
0
$36.60
$0.00
5.4 CADD Operator II
134
$34.06
$4,564.04
6.0 CADD Operator 1
0
$20.25
$0.00
7.2 Senior Technician
72
$40.27
$2,899.44
8.4 Technician
72
$29.79
$2,144.88
9.2 Project Support
32
$32.70
$1,046.40
690
Payroll Burden and Overhead Costs (Fixed) 125.50%
Direct Project Expenses
Category
Units
Rate/Unit
Amount
Mileage
4000
0.67
2,680.00
Per Diem
0
50.00
0.00
Lodging
0
90.00
0.00
B/W Copies
50
0.06
3.00
Color Copies
50
0.22
11.00
EDM Equipment
30
15.00
450.00
GPS Equipment
30
15.00
450.00
Miscellaneous, Other - Inc's ATV
2,400.00
IV. AECOM Estimated Actual Costs
Rounded
V. Subcontract Expense
VI.
Estimated Actual Costs
VII.
Fixed Fee
VIII.
Contingency
$0.00
$34,338.36
$43,094.64
$5,994.00
$83,427.00
$83,400.00
$0.00
$83,400.00
$10,100.00
$0.00
IX. Maximum Amount Payable $93,500.00
Southwest Arterial
City of Dubuque, Iowa
Supplemental Agreement No. 1 - Additional Right -of -Way Services
Staff Hour Estimate
Description of Work
Senior
Prof
Project
Prof
Staff
Prof
Prof
CADD Op
11
CADD Op
1
Senior
Technician
Technician
Project
Su ort
Total
.... . ..................................
1 _E�.�.P2�!�M�!Ijfesearch.
. ........
16
...............
.
8
. ....
......
.........
24
... .......
2 Graphic I -.!yqqt.of.Minor Subdivision Plat.
1.6..
............
.
84
. ....
......
100
. ...........
3 Metes and Bounds
j� cri lions.
96
8
104
4 Bearing and Distance Tables.
104
8
112
....... .. .................
5 Checks.
. .............
16
....
8
.....
..........
24
_Closure ............
6 Check and Review of Minor Subdivision Plats.
...............
.
. ....
12
.....
8
..........
36
..................... —
7 Staking of the PKqpqsed.Rlq
. ..............
.
. ....
.....
72
72
..........
216
8 Miscellaneous Survey of Existin Features.
............. —...�Y .................
. .....
...... 16
....
.....
16
. ..........
9 Preparation./.D s I�ys.
i P..
?
......
6
......8....
10 Iowa DOT eetin s .
......... . . .. ....
. ..... 8
...... 8
16
11 Dubuqy!�.gq�!��y.ye!�jiq
.......................
4
4
.
8
. ............
12 P so
Project.Administration. ........... . ......... ........
. ..... 2
.............................
....
24
....26........
.. . ................. . .............
. .....
..
........................
.
....
. ............
—... .
TOTAL HOURS
0
1 6
36 4
0
134
0
72
72
32
690.