Setting a Public Hearing for the 2024 Pavement Marking Project_InitiateCity of Dubuque
City Council Meeting
Copyrighted
May 6, 2024
Items to be set for Public Hearing #
02.
ITEM TITLE: Setting a Public Hearing for the 2024 Pavement Marking Project
SUMMARY: City Manager recommending City Council set a public hearing on May
20, 2024, and to approve the plans, specifications, form of contract and
estimated cost for the 2024 Pavement Marking Project through the
adoption of the attached resolution.
RESOLUTION 2024 Pavement Marking Project: preliminary approval of
plans, specifications, form of contract, and estimated cost; setting date of
public hearing on plans, specifications, form of contract, and estimated
cost; and ordering the advertisement for bids
SUGGESTED Receive and File; Adopt Resolution(s), Set Public Hearing for May 20,
DISPOSITION: 2024Suggested Disposition:
ATTACHMENTS:
Description Type
MVM Memo City Manager Memo
Staff Memo Staff Memo
Resolution Resolutions
Notice of Hearing Supporting Documentation
THE CITY
DUOF
B TEE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Setting a Public Hearing 2024 Pavement Marking Project
(Project Code 5521000013)
DATE: April 30, 2024
Dubuque
All -America City
IN
2007.2012.2013
2017*2019
City Engineer Gus Psihoyos is recommending City Council set a public hearing on May
20, 2024, and to approve the plans, specifications, form of contract and estimated cost
for the 2024 Pavement Marking Project through the adoption of the attached resolution.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Justine Hull, Traffic Engineer
Jenny Larson, Chief Financial Officer
Bob Schiesl, Assistant City Engineer
Troy Kress, Engineering Tech.
THE CITY OF
DUB E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: April 29, 2024
RE: Setting a Public Hearing 2024 Pavement Marking Project
(Project Code 5521000013)
INTRODUCTION
Dubuque
All•MeHwgll
2007-2012.2013
2017*2019
This memorandum requests the City Council set a public hearing on May 20, 2024, for
the 2024 Pavement Marking Project.
BACKGROUND
The pavement marking program is vital to our transportation system as it provides
safety to drivers and pedestrians on the public road system. Well-defined crosswalk
stripping for example provides areas where pedestrians can traverse a roadway safely.
The City contracts for a city-wide pavement marking project to furnish, install, maintain,
and remove permanent pavement markings to include Lines and Symbols and Legends
on City streets as directed by the Engineering Department.
DISCUSSION
The Pavement Marking Project is completed annually due to a more rapid deterioration
on higher volume, high vehicular movement roadways. Pavement markings are applied
using waterborne paint with a service life of approximately two (2) years.
As part of a cooperative Maintenance Agreement with the Iowa Department of
Transportation (Iowa DOT), the City will include portions of Iowa DOT jurisdictional
pavement markings with the City's annual pavement marking program. The
Maintenance Agreement includes all Symbols and Legends and a portion of center
Lines on Iowa DOT routes within the City. The Iowa DOT will reimburse the City for their
share of project costs after the project is completed and accepted.
PROJECT SCHEDULE
The schedule for the project will be as follows:
Initiate Bidding
May 6, 2024
Publish Notice to Bidders, Advertisement for Bids
May 10, 2024
Publish Notice of Hearing on Plans & Specifications
May 10, 2024
Public Hearing
May 20, 2024
Receipt of Bids
May 23, 2024
Award of Contract
June 3, 2024
Completion Date
November 15, 2024
RECOMMENDATION
I recommend preliminary approval of the proposed plans, specifications, form of
contract and construction estimate for the 2024 Pavement Marking Project. I further
recommend establishing the date of the public hearing and authorizing the Engineering
Department to advertise for bids for the project.
BUDGETIMPACT
The estimate of probable cost for the 2024 Pavement Marking Project is summarized in
the following table:
Description
Cost Estimate
Construction - City Pavement Markings
$ 222,500.00
Construction - Iowa DOT Pavement Markings
25,000.00
Engineering Design and Administration
2,500.00
Total Construction Cost Estimate
$ 250,000.00
The proposed project funding is summarized as follows:
Project Code
Fund Description
Fund Amount
5521000013
Pavement Markings (FY25)
225,000.00
Iowa DOT Funding
25,000.00
Total Project Funding
$ 250,000.00
REQUESTED ACTION
I respectfully request the City Council set a public hearing on May 20, 2024, and to
approve the plans, specifications, form of contract and estimated cost for the 2024
Pavement Marking Project through the adoption of the attached resolution.
Attach.
Prepared by: Justine Hull, Traffic Engineer
CC' Jenny Larson, Director of Budget & Finance
Bob Schiesl, Assistant City Engineer
Troy Kress, Engineering Tech.
Justine Hull, Traffic Engineer
Prepared by Justine Hull, City of Dubuque Engineering, 50 W. 13th St. Dubuque, IA 52001 (563)589-4270
Return to Adrienne N Breitfelder City Clerk City of Dubuque, 50 W. 13th St. Dubuque, IA 52001 (563)589-4100
RESOLUTION NO. 116-24
2024 PAVEMENT MARKING PROJECT
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND
ORDERING THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost for the
2024 Pavement Marking Project in the estimated amount $247,500.00, are hereby
preliminarily approved and ordered filed in the office of the City Clerk for public inspection.
A public hearing will be held on the 20th day of May, 2023, at 6:30 p.m. in the
Historic Federal Building Council Chambers (and/or by virtual means) 350 W. 6th Street,
Dubuque, Iowa, at which time interested persons may appear and be heard for or against
the proposed plans and specifications, form of contract and estimated cost of said Project,
and the City Clerk be and is hereby directed to cause the attached notice of the time and
place of such hearing to be published in a newspaper having general circulation in the
City of Dubuque, Iowa, which notice shall be published not less than four days nor more
than twenty days prior to the date of such hearing. At the hearing, any interested person
may appear and file objections to the proposed plans, specifications, form of contract, or
estimated cost of the Project.
The 2024 Pavement Marking Project is hereby ordered to be advertised for bids
for construction.
The amount of the security to accompany each bid shall be in an amount which
shall conform to the provisions of the Notice to Bidders hereby approved.
The City Engineer is hereby directed to advertise for bids for the construction of
the improvements herein provided, by publishing the Notice to Bidders to be published
on the City of Dubuque website and a contractor plan room service with statewide
circulation, which notice shall be published not less than thirteen but not more than forty-
five days before the date for filing bids before 2:00 p.m. on the 231d day of May 2024. Bids
shall be opened and read by the City Clerk at said time and will be submitted to the City
Council for final action at 6:30 p.m. on the 3rd day of June 2024, in the Historic Federal
Building Council Chambers (and/or by virtual means) 350 West 6th Street, Dubuque, Iowa.
Passed, adopted and approved this the 6th day of — May 2024.
Attest;
Adrienne N. Breit -Felder, City Clerk
Brad M. Cav gh, Mayor
CITY OF DUBUQUE, IOWA
OFFICIAL NOTICE
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE 2024 PAVEMENT MARKING
PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will
hold a public hearing on the proposed plans, specifications, form of contract and
estimated cost for the 2024 Pavement Marking Project in accordance with the provisions
of Chapter 26, Code of Iowa, at 6:30 p.m., on the 20t" day of May 2024, in the Historic
Federal Building Council Chambers (and/or by virtual means), 350 West 61" Street,
Dubuque, Iowa. Said proposed plans, specifications, form of contract and estimated cost
are now on file in the office of the City Clerk. At said hearing any interested person may
appear and file objections thereto.
The scope of the Project is as follows:
Furnish, install, maintain, and remove permanent pavement markings to
include Lines and Symbols and Legends on City of Dubuque streets as
directed by the City Engineer. Also, to include portions of Iowa DOT
pavement markings as directed by the City Engineer.
Copies of supporting documents for the public hearing are on file in the City Clerk's Office,
City Hall, 50 W. 13t" St., Dubuque, Iowa. Documents can be viewed at
https://www.cityofdubugue.org/Agenda: or by contacting the City Clerk's Office at 563-
589-4100.
Written comments regarding the above public hearing should be submitted to the City
Clerk's Office, 50 W. 13t" St., Dubuque, IA 52001, ctyclerk cityofdubug ue.org, on or
before said time of public hearing. At said time of public hearing all interested citizens and
parties will be given an opportunity to submit online written comments for or against said
proposal.
Individuals with limited English proficiency, vision, hearing or speech impairments or
requiring special assistance should contact the City Clerk's Office at (563) 589-4100,
TDD/TTY (563) 690-6678, ctyclerk(a-cityofdubugue.org as soon as feasible. Deaf or hard -
of -hearing individuals can use Relay Iowa by dialing 711 or (800) 735-2942.
Published by order of the City Council given on the 6tn day of May 2024.
Adrienne N. Breitfelder, City Clerk