Setting a Public Hearing for the Tamarack Sanitary Sewer ExtensionCity of Dubuque
City Council Meeting
Copyrighted
May 6, 2024
Items to be set for Public Hearing #
03.
ITEM TITLE: Setting a Public Hearing for the Tamarack Sanitary Sewer Extension
Project (Project I D: 5581500001)
SUMMARY: City Manager recommending City Council grant preliminary approval to
the construction plans and specifications with an estimated construction
cost of $827,972; and establish May 20, 2024, as the date of the public
hearing; and hereby authorize the City Engineer to advertise for bid
proposals for the Tamarack Sanitary sewer Extension Project through the
adoption of the enclosed resolution.
RESOLUTION Tamarack Sanitary Sewer Extension Project: preliminary
approval of plans, specifications, form of contract, and estimated cost;
setting date of public hearing on plans, specifications, form of contract,
and estimated cost; and ordering the advertisement for bids
SUGGESTED Receive and File; Adopt Resolution(s), Set Public Hearing for May 20,
DISPOSITION: 2024Suggested Disposition:
ATTACHMENTS:
Description
Type
MVM Memo
City Manager Memo
Staff Memo
Staff Memo
Resolution
Resolutions
Notice of Hearing Supporting Documentation
THE CITY OF
Dubuque
DUB TEE1.
All -America City
Masterpiece on the Mississippi
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Setting a Public Hearing for the Tamarack Sanitary Sewer Extension
Project
(Project ID: 5581500001)
DATE: May 1, 2024
City Engineer Gus Psihoyos is recommending City Council grant preliminary approval to
the construction plans and specifications with an estimated construction cost of
$827,972; and establish May 20, 2024, as the date of the public hearing; and hereby
authorize the City Engineer to advertise for bid proposals for the Tamarack Sanitary
sewer Extension Project through the adoption of the enclosed resolution.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
IL[yTIL� IIIIIIIII
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Jenny Larson, Chief Financial Officer
Deron Muehring, Water & Resource Recovery Center Director
Bob Schiesl, PE, Assistant City Engineer
Max O'Brien, PE Civil Engineer
Christopher Lester, Water Department Director
Todd Irwin, Engineering Technician
THE CITYF
DUijB- EE
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
Dubuque
AII•Ameriea City
-1x_II.
2007-2012-2013
2017*2019
DATE: April29,2024
SUBJECT: Setting a Public Hearing for the Tamarack Sanitary Sewer Extension
Project
(Project ID: 5581500001)
INTRODUCTION
This memorandum requests the City Council set a public hearing on May 20, 2024,
Tamarack Sanitary Sewer Extension Project.
BACKGROUND
In 1998 the City began to extend sanitary sewer along Granger Creek, for the Dubuque
Technology Park development. The Granger Creek Interceptor Sewer (GCIS)
extension consisted of the Granger Creek Pump Station and approximately 17,600 LF
of both 20 inch and 18" diameter pipe. In 2015, the City extended the interceptor sewer,
continuing along Granger Creek and U.S. Highway 151/61, to the Dubuque Regional
Airport. The GCIS extension the sanitary increased Sewer Shed 4 to approximately
6,300 acres.
Since the GCIS and the extension to the Dubuque Regional Airport has been
completed, several adjacent areas in or near Key West have connected to the City's
sewer system, such as Table Mound Mobile Home Park, Kerrigan Heights Subdivision,
Truck Country, a portion of Twin Ridge Subdivision, and Silver Oaks Subdivision.
Tamarack Business Park and the City's Crossroads Industrial Park, along with other
adjacent parcels, are also able to be served by GCIS.
The City of Dubuque submitted a facility plan, based on the results of an intensive
evaluation of the existing interceptor collection and pumping systems that convey
sewage to the Water Resource Recovery Center (WRRC), to Iowa Department of
Natural Resources (IDNR), in September of 2021. The facility plan identified three
improvement projects related to the Granger Creek Interceptor Sewer System: Granger
Creek Lift Station Capacity Improvements, Twin Ridge Sanitary Sewer Extension and
lagoon abandonment and the Tamarack Sanitary Sewer Extension.
The Tamarack Sanitary Sewer Extension Project will extend sanitary sewer service to
the existing unsewered commercial development, Tamarack Business Park, and
provide future sanitary sewer service opportunities for the Crossroads Industrial Park
area along with adjacent developed and undeveloped areas to the west.
DISCUSSION
The City selected Fehr Graham, as the design consultant, for this project through the
RFP Process. The sanitary sewer design is based on the approved IDNR Facility plan,
for the Granger Creek Interceptor Sewer Improvements. The sanitary sewer extension
will cross under U.S. Highway 151/61, to the west, and continue along an unnamed
tributary of Granger Creek and terminate at the south property line of the Crossroads
Industrial Park property. The new sewer extension will provide direct access for the
existing unsewered Tamarack Business Park development to connect to the City's
sanitary sewer collection system, along with providing access to sewer service for
adjacent developed and undeveloped areas to the north and west of Tamarack
Business Park.
Upon completion of the project, a sanitary sewer connection fee will be established for
the service area. The connection fee will be calculated by distributing the total project
costs over the the gross acreage served by the sewer extension. This will determine
the sanitary sewer cost per acre. Future developments with connections to this sewer
extension will be charged at the calculated fee per acre, for each acre that will be
connected to the sewer extension.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process
May 6, 2024
Publish Notice to Bidders, Advertise for Bids
May 8, 2024
Publish Public Hearing Notice on Plans & Specifications
May 10, 2024
Public Hearing on Plans & Specifications
May 20, 2024
Receipt of Bid Proposals (Bid -Letting)
June 6, 2024
Award Construction Contract
June 17, 2024
Final Project Completion Date
May 30, 2025
The award of the Contract may be delayed pending approval from the Iowa Financing
Authority (IAF) and Iowa Department of Natural Resources (IDNR) construction permit.
RECOMMENDATION
I recommend that the City Council grant preliminary approval of the plans,
specifications, form of contract and estimated cost for the Tamarack Sanitary Sewer
Extension Project. I further recommend establishing the date of the public hearing and
authorizing the Engineering Department to advertise for bids.
BUDGETIMPACT
The estimate of probable cost for the Tamarack Sanitary Sewer Extension is
summarized as follows:
Descri tion
Estimate
Planning & Design
$
56,650.00
Construction
$
827,972.00
Contingency
$
82,797.20
Contract Admin / Construction Engineering
$
89,965.38
0.5% SRF Loan Origination Fees
$
5,236.92
Total Project Cost
$
1,062,671.50
All three of the projects identified in the facility plan are utilizing State Revolving Fund
(SRF) loan proceeds for design. Two of the three projects, the Tamarack and Twin
Ridge sewer extension projects, are also utilizing SRF loan proceeds for Construction.
The construction of the third project identified in the Granger Creek Facility plan,
Granger Creek Lift Station Improvements, is funded utilizing a combination of a State
Revolving Fund (SRF) loan for design and a 20% match toward a $1,000,000 grant
through the EPA Community Grants Program.
The Tamarack Sanitary Sewer Extension project is utilizing the SRF loan program
funding for both design and construction. The SRF loan is being funded through
multiple Fiscal Year appropriations as detailed below:
Tamarack Sanitary Sewer Extension Project Funding
FY 22
5581500001
Sanitary Sewer Extensions to Existing
$ 233,500.00
Developments
FY 23
5581500001
Sanitary Sewer Extensions to Existing
$ 339,700.00
Developments
FY 24
5581500001
Sanitary Sewer Extensions to Existing
$ 404,200.00
Developments
FY 24
5581500009
Catfish/Granger Lift Station Improvements
$ 85,271.50
Total SRF Project Funding
$ 1,062,671.50
ACTION TO BE TAKEN
I respectfully request that the City Council grant preliminary approval to the construction
plans and specifications; and establish May 20, 2024, as the date of the public hearing;
and hereby authorize the City Engineer to advertise for bid proposals for the Tamarack
Sanitary sewer Extension Project through the adoption of the enclosed resolution.
Prepared by Todd Irwin, Engineering Technician
3
cc: Jenny Larson, Chief Financial Officer
Deron Muehring, Water & Resource Recovery Center Director
Bob Schiesl, PE, Assistant City Engineer
Max O'Brien, PE Civil Engineer
Christopher Lester, Water Department Manager
Todd Irwin, Engineering Technician
12
Prepared by Kerry Bradley City of Dubuque Engineering 50 W. 13th St, Dubuque IA 52001 (563)589-4270
Return to Adrienne N. Breitfelder City Clerk City of Dubuque, 50 W. 13th St. Dubuque, IA 52001 (563)589-4100
RESOLUTION NO. 117-24
TAMARACK SANITARY SEWER EXTENSION PROJECT
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND
ORDERING THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost for the
Tamarack Sanitary Sewer Extension Project in the estimated amount $827,972.00, are
hereby preliminarily approved and ordered filed in the office of the City Clerk for public
inspection.
A public hearing will be held on the 201h day of May, 2024, at 6:30 p.m. in the
Historic Federal Building Council Chambers (and/or by virtual means) 350 W. 6th Street,
Dubuque, Iowa, at which time interested persons may appear and be heard for or against
the proposed plans and specifications, form of contract and estimated cost of said Project,
and the City Clerk be and is hereby directed to cause the attached notice of the time and
place of such hearing to be published in a newspaper having general circulation in the
City of Dubuque, Iowa, which notice shall be published not less than four days nor more
than twenty days prior to the date of such hearing. At the hearing, any interested person
may appear and file objections to the proposed plans, specifications, form of contract, or
estimated cost of the Project.
The Tamarack Sanitary Sewer Extension Project is hereby ordered to be
advertised for bids for construction.
The amount of the security to accompany each bid shall be in an amount which
shall conform to the provisions of the Notice to Bidders hereby approved.
The City Engineer is hereby directed to advertise for bids for the construction of
the improvements herein provided, by publishing the Notice to Bidders to be published
on the City of Dubuque website and a contractor plan room service with statewide
circulation, which notice shall be published not less than thirteen but not more than forty-
five days before the date for filing bids before 2:00 p.m. on the 6th day of June 2024. Bids
shall be opened and read by the City Clerk at said time and will be submitted to the City
Council for final action at 6:30 p.m. on the 17th day of June 2024, in the Historic Federal
Building Council Chambers (and/or by virtual means) 350 West 6th Street, Dubuque, Iowa.
Passed, approved and adopted this 6th day of May 2024.
Attest:
a6�'2�� A��
Adrienne N. Breitfelder, City Clerk
CITY OF DUBUQUE, IOWA
OFFICIAL NOTICE
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE TAMARACK SANITARY SEWER
EXTENSION PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will hold a
public hearing on the proposed plans, specifications, form of contract and estimated cost
for the Tamarack Sanitary Sewer Extension Project, in accordance with the provisions of
Chapter 26, Code of Iowa, at 6:30 p.m., on the 201" day of May 2024, in the Historic
Federal Building Council Chambers (and/or by virtual means), 350 West 61" Street,
Dubuque, Iowa. Said proposed plans, specifications, form of contract and estimated cost
are now on file in the office of the City Clerk. At said hearing any interested person may
appear and file objections thereto.
The scope of the Project is as follows:
The Project will consist of the installation of 1889 feet of 15" diameter sanitary sewer
main to serve Tamarack Business Park, including two roadway jack and bores 264 feet
(Across U.S. Hwy 151) and 203 feet (within (IDOT R.O.W.), replacing one sanitary
sewer manhole, installing 9 new sanitary sewer manholes, a stream crossing and main
encasement, and crossing a 16" high pressure gas line.
Copies of supporting documents for the public hearing are on file in the City Clerk's Office,
City Hall, 50 W. 13t" St., Dubuque, Iowa. To comply with social distancing mandates,
documents can be viewed at https://www.cityofdubugue.org/Agendas or by contacting the
City Clerk's Office at 563-589-4100.
Written comments regarding the above public hearing should be submitted to the City
Clerk's Office, 50 W. 131" St., Dubuque, IA 52001, ctyclerk(a)_cityofdubugue.org, on or
before said time of public hearing. At said time of public hearing all interested citizens and
parties will be given an opportunity to submit online written comments for or against said
proposal.
Individuals with limited English proficiency, vision, hearing or speech impairments or
requiring special assistance should contact the City Clerk's Office at (563) 589-4100,
TDD/TTY (563) 690-6678, ctyclerk cityofdubugue.org as soon as feasible. Deaf or hard -
of -hearing individuals can use Relay Iowa by dialing 711 or (800) 735-2942.
Published by order of the City Council given on the 6" day of May 2024.
Adrienne N. Breitfelder, City Clerk