Setting a Public Hearing for the North Grandview Avenue PavementCity of Dubuque
City Council Meeting
Copyrighted
May 6, 2024
Items to be set for Public Hearing #
06.
ITEM TITLE:
Setting a Public Hearing for the North Grandview Avenue Pavement
Rehabilitation Project
SUMMARY:
City Manager recommending City Council set a public hearing for May
20, 2024, and adopt the attached resolution granting preliminary approval
of the proposed plans, specifications, form of contract, and construction
estimate; and authorizing the City Engineer to advertise for bids for the
North Grandview Avenue Pavement Rehabilitation Project.
RESOLUTION North Grandview Avenue Pavement Rehabilitation
Project: preliminary approval of plans, specifications, form of contract,
and estimated cost; setting date of public hearing on plans,
specifications, form of contract, and estimated cost; and ordering the
advertisement for bids
SUGGESTED
Receive and File; Adopt Resolution(s), Set Public Hearing for May 20,
DISPOSITION:
2024Suggested Disposition:
ATTACHMENTS:
Description
Type
MVM Memo
City Manager Memo
Staff Memo
Staff Memo
Resolution
Resolutions
Notice of Hearing
Supporting Documentation
THE CITY
DUOF
B TEE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Setting a Public Hearing North Grandview Avenue Pavement
Rehabilitation Project
DATE: May 1, 2024
Dubuque
All -America City
IN
2007.2012.2013
2017*2019
City Engineer Gus Psihoyos is recommending City Council set a public hearing for May
20, 2024, and adopt the attached resolution granting preliminary approval of the proposed
plans, specifications, form of contract, and construction estimate; and authorizing the City
Engineer to advertise for bids for the North Grandview Avenue Pavement Rehabilitation
Project.
This project will include the complete removal and replacement of the concrete pavement
drive lanes and replacement with Hot Mix Asphalt pavement (HMA). The concrete curb
and gutter will remain with spot repairs occurring as needed. The ADA ramps will be
replaced and upgraded in a future project this summer.
The intent is to reconstruct the main drive lane pavement this summer while school is out
to minimize disruption as this is a main traffic corridor for north/south traffic.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Jon Dienst, Civil Engineer II
Bob Schiesl, Assistant City Engineer
Nate Kieffer, PE/PLS
Nate Steffen, Civil Engineer
Phil Grommet, Engineering Technician
Arielle Swift, Public Works Director
THE CITY OF
DUB E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: April 30, 2024
Dubuque
All•Merin City
2007-2012.2013
2017*2019
RE: Setting a Public Hearing North Grandview Avenue Pavement
Rehabilitation Project
INTRODUCTION
This memorandum requests the City Council set a public hearing for May 20, 2024, for
the North Grandview Avenue Pavement Rehabilitation Project.
BACKGROUND
North Grandview Avenue from Loras Boulevard to Rosedale Avenue was last
reconstructed in 1992. Since that time, the concrete joints have become badly
deteriorated. The pavement ride is rough and city staff have received many complaints
from the public.
DISCUSSION
This project will include the complete removal and replacement of the concrete
pavement drive lanes and replacement with Hot Mix Asphalt pavement (HMA). The
concrete curb and gutter will remain with spot repairs occurring as needed. The ADA
ramps will be replaced and upgraded in a future project this summer.
The intent is to reconstruct the main drive lane pavement this summer while school is
out to minimize disruption as this is a main traffic corridor for north/south traffic.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Bidding
Construction Documents Completed
Publish Notice to Bidders, Advertisement for Bids
Publish Notice of Hearing on Plans & Specifications
Public Hearing
Receipt of Bids
Award of Contract
Completion Date
1
May 6, 2024
May 10, 2024
May 10, 2024
May 10, 2024
May 20, 2024
May 23, 2024
June 3, 2024
August 22, 2024
PUBLIC OUTREACH
Engineering staff are contacting neighboring residents in the proximity of the project
through mailings and through social media. Engineering staff will coordinate with the
Jule transit routes. Additionally, Greater Dubuque Development has been contacted
about the outreach efforts.
RECOMMENDATION
I recommend preliminary approval of the proposed plans, specifications, form of
contract and construction estimate for the North Grandview Avenue Pavement
Rehabilitation Project. I further recommend establishing the date of the public hearing
and authorizing the Engineering Department to advertise for bids for the Project.
BUDGETIMPACT
The City currently has a Pavement Rehabilitation Capital Improvement Fund which is
used for pavement rehabilitation throughout the city.
The estimate of probable cost for North Grandview Avenue Pavement Rehabilitation
Project is as follows:
Description
Cost Estimate
Construction Contract
$ 460,828.00
Contingency (10%)
46,083.00
Construction Engineering & Inspection (15%)
76,037.00
Total Construction Cost Estimate
$ 582,948.00
The project funding is summarized as follows:
Project Code
Fund Description
Fund Amount
5521000018
Pavement Rehabilitation
$ 582,948.00
Total Project Funding
$ 582,948.00
REQUESTED ACTION
I respectfully request the City Council set a public hearing for May 20, 2024, and adopt
the attached resolution granting preliminary approval of the proposed plans,
specifications, form of contract, and construction estimate; and authorizing the City
Engineer to advertise for bids for the North Grandview Avenue Pavement Rehabilitation
Project.
Prepared By: Jon Dienst
cc: Bob Schiesl, Assistant City Engineer
Nate Kieffer, PE/PLS
Nate Steffen, Civil Engineer
Phil Grommet, Engineering Technician
Arielle Swift, Public Works Director
2
Pro @red by Jon Dienst P.E. Oty of Dubuque Endneering, 50 W. 13th St. Dubuque, IA 52001 563 589-4270
Return to Adrienne N. Breitfelder City Clerk City of Dubuque, 50 W. 13th St. Dubuque, IA 52001 (563)589-4100
RESOLUTION NO. 120-24
NORTH GRANDVIEW AVENUE PAVEMENT REHABILITATION PROJECT
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS,
FORM OF CONTRACT, AND ESTIMATED COST; AND ORDERING THE ADVERTISEMENT
FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost for the North
Grandview Avenue Pavement Rehabilitation Project in the estimated amount $582,948.00, are
hereby preliminarily approved and ordered filed in the office of the City Clerk for public
inspection.
A public hearing will be held on the 20th day of May, 2024, at 6:30 p.m. in the Historic
Federal Building Council Chambers (and/or by virtual means) 350 W. 6th Street, Dubuque,
Iowa, at which time interested persons may appear and be heard for or against the proposed
plans and specifications, form of contract and estimated cost of said Project, and the City Clerk
be and is hereby directed to cause the attached notice of the time and place of such hearing
to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which
notice shall be published not less than four days nor more than twenty days prior to the date of
such hearing. At the hearing, any interested person may appear and file objections to the
proposed plans, specifications, form of contract, or estimated cost of the Project.
The North Grandview Avenue Pavement Rehabilitation Project is hereby ordered to be
advertised for bids for construction.
The amount of the security to accompany each bid shall be in an amount which shall
conform to the provisions of the Notice to Bidders hereby approved.
The City Engineer is hereby directed to advertise for bids for the construction of the
improvements herein provided, by publishing the Notice to Bidders to be published on the City
of Dubuque website and a contractor plan room service with statewide circulation, which notice
shall be published not less than thirteen but not more than forty-five days before the date for
filing bids before 2:00 p.m. on the 23rd day of May 2024. Bids shall be opened and read by the
City Clerk at said time and will be submitted to the City Council for final action at 6:30 p.m. on
the 3rd day of June 2024, in the Historic Federal Building Council Chambers (and/or by virtual
means) 350 West 6th Street, Dubuque, Iowa.
Passed, adopted, and approved this the 6th
Attest: ,Q
* "I
Adrienne N. Breitfelder, City Clerk
day of May 2024.
FM'
CITY OF DUBUQUE, IOWA
OFFICIAL NOTICE
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE NORTH GRANDVIEW AVENUE
PAVEMENT REHABILITATION PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will hold a
public hearing on the proposed plans, specifications, form of contract and estimated cost
for the North Grandview Avenue Pavement Rehabilitation Project, in accordance with the
provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the 201" day of May 2024, in the
Historic Federal Building Council Chambers (and/or by virtual means), 350 West 6t"
Street, Dubuque, Iowa. Said proposed plans, specifications, form of contract and
estimated cost are now on file in the office of the City Clerk. At said hearing any interested
person may appear and file objections thereto.
The scope of the Project is as follows:
Removal of PCC pavement from the drive lanes on North Grandview Avenue from Loras
Boulevard to Audubon Street and replacement with 8" thick HMA pavement. Pavement
scarification and resurfacing of the pavement from Audubon Street to Rosedale Avenue
is also planned to occur. Some of the major project quantities include:
Excavation Class 10 — 990 CY
Granular Subbase — 1800 Ton
HMA Pavement — 1940 Ton
PCC Pavement Removal — 3943 SY
Milling of HMA Pavement — 2542 SY
Copies of supporting documents for the public hearing are on file in the City Clerk's Office,
City Hall, 50 W. 13t" St., Dubuque, Iowa. Documents can be viewed at
https://www.cityofdubugue.org/Agendas or by contacting the City Clerk's Office at 563-
589-4100.
Written comments regarding the above public hearing should be submitted to the City
Clerk's Office, 50 W. 13t" St., Dubuque, IA 52001, ctyclerk cityofdubug ue.org, on or
before said time of public hearing. At said time of public hearing all interested citizens and
parties will be given an opportunity to submit online written comments for or against said
proposal.
Individuals with limited English proficiency, vision, hearing or speech impairments or
requiring special assistance should contact the City Clerk's Office at (563) 589-4100,
TDD/TTY (563) 690-6678, ctyclerk(a)_cityofdubuque.orq as soon as feasible. Deaf or hard -
of -hearing individuals can use Relay Iowa by dialing 711 or (800) 735-2942.
Published by order of the City Council given on the 6t" day of May 2024.
Adrienne N. Breit -Felder, City Clerk