Minutes_Library Board of Trustees 12.21.23Copyrighted
May 6, 2024
City of Dubuque Consent Items # 01.
City Council Meeting
ITEM TITLE: Minutes and Reports Submitted
SUMMARY: Arts and Cultural Affairs Commission of February 27, 2024; City Council
Proceedings of April 8, 9, 15, and 22, 2024; Amended City Council
Proceedings of April 4 and 15, 2024; Civil Service Commission of April
10, 2024; Community Development Advisory Commission of March 20,
2024; Five Flags Civic Center Advisory Commission of December 5,
2023; Historic Preservation Commission of March 21, 2024; Housing
Appeals and Mediation Board of September 19, 2023; Library Board of
Trustees of December 21, 2023; Library Board of Trustees Update of
March 28 and April 25, 2024; Parks and Recreation Commission of
March 12, 2024; Transit Advisory Board of September 14, 2023; Zoning
Advisory Commission of April 3, 2024; Zoning Board of Adjustment of
March 28 and April 25, 2024; Proof of Publication for City Council
Proceedings of March 18, 25, 26, 27, and 28, and April 1, 2, 4, 8, and 9,
2024.
SUGGESTED Suggested Disposition: Receive and File
DISPOSITION:
ATTACHMENTS:
Description Type
City Council Proceedings of April 8, 2024 Supporting Documentation
City Council Proceedings of April 9, 2024
Supporting Documentation
City Council Proceedings of April 15, 2024
Supporting Documentation
City Council Proceedings of April 22, 2024
Supporting Documentation
Amended City Council Proceedings of April 4, 2024
Supporting Documentation
Amended City Council Proceedings of April 15, 2024
Supporting Documentation
Proof of Publication March 18, 2024
Proof of Publication -March 25, 2024 Meeting 1
Proof of Publication -March 25, 2024 Meeting 2
Proof of Publication March 26, 2024
Proof of Publication March 27, 2024
Proof of Publication March 28, 2024
Proof of Publication_ April 1, 2024
Proof of Publication_ April 2, 2024
Proof of Publication_ April 4, 2024
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Parks and Recreation Commission Minutes
Supporting Documentation
Housing Appeals and Mediation Board Minutes
Supporting Documentation
Arts and Cultural Affairs Minutes
Supporting Documentation
Civil Service Commission Minutes
Supporting Documentation
Transit Advisory Board Minutes
Supporting Documentation
Community Development Advisory Commission Minutes Supporting Documentation
Historic Preservation Commission Minutes
Supporting Documentation
Five Flags Civic Center Advisory Commission Minutes
Supporting Documentation
Library Board of Trustees Minutes
Supporting Documentation
Zoning Board of Adjustment Minutes —March 2024
Supporting Documentation
Zoning Board of Adjustment Minutes —April 2024
Supporting Documentation
Library Board of Trustees Update —March 28, 2024
Supporting Documentation
Library Board of Trustees Update —April 25, 2024
Supporting Documentation
Proof of Publication —April 8, 2024
Supporting Documentation
Proof of Publication —April 9, 2024
Supporting Documentation
Zoning Advisory Commission Minutes
Supporting Documentation
Carnegie -Stout Public Library
Board of Trustees
Meeting Minutes of December 21, 2023
The Board of Trustees of the Carnegie -Stout Public Library (C-SPL) met in the Lacy
Board Room at 4:00 p.m. on Thursday, December 21, 2023.
Present: President Victor Lieberman, Vice President A. Alanda Gregory, Secretary
Andrew Bland, Trustee Robert Armstrong, Trustee Greg Gorton, Trustee Christy
Monk, Trustee Pam Mullin, Library Director Nick Rossman.
Excused: Vice President Andrew Bland and Trustee Greg Gorton
1. President Lieberman called the meeting to order at 4:05 p.m.
"Moved to adopt the meeting agenda of December 21, 2023."
Motion:
Mullin
Second:
Armstrong
Vote:
Aye — 5; Nay— 0
2. Approval of Board of Trustees Meeting Minutes of November 16, 2023.
"Moved to approve the Board Meeting Minutes of November 16, 2023. "
Motion: Monk
Second: Mullin
Vote: Aye — 5; Nay — 0
3. Board President's Report-
- The Board reviewed the Communication with the Dubuque City Council for
November, 2023.
"Moved to receive and file the Communication with the Dubuque City
Council from November 2023."
Motion: Armstrong
Second: Gregory
Vote. Aye — 5; Nay — 0
4. Motion to Receive and File Informational Items:
A. Library Director's Report Summary and Update:
1) Library Financial Report Fiscal Year (FY) 2023 — Rossman reported that the
end of November completes 33% of the fiscal year. 30% of our budgeted
funds have been spent. Our revenue is at 51 % collected of budgeted funds.
2) Library Use — Rossman reported circulation numbers for November were up
11 % over November 2022, as well as a 10% increase in visitors and 104%
increase in computer and Wi-Fi usage.
85 curbside visits in November.
Rossman reported there were 2,005 Hoopla downloads in November. Also
included for review was the last three months usage comparison chart that
includes cost per collection for review. (Hoopla is a web and mobile library
media -streaming platform for audio books, comics, e-books, movies, music,
and TV.)
3) Library Marketing Report — Rossman reported hat in the month of
November, financial literacy database Weiss Ratings was our targeted
promotion. This database allows users to find ratings for local banks, credit
unions, insurance providers, as well as financial literacy tools. 106 users
used the database in November compared to 12 in August and 13 in
September. A demonstration of the database was presented to the trustees.
4) Library Programs, Partnerships, and Grants Report - Rossman provided the
following report:
The Library will be adding a new streaming platform called The Shelf, a
Spanish -language streaming service. This service provides movies,
television series, and recorded live performances. A brief overview was
shown to the trustees during discussion.
Implementation of Patron Point is coming along. As a reminder, Patron Point
is a digital marketing and communication tool that the Library is
implementing. We have created email notifications, an email welcome
campaign, and monthly newsletter templates are currently being designed.
We are currently testing the notices with staff and will be launching elements
of the service as they are ready.
The Annual Tree Lighting Ceremony will be on Saturday, December 2. The
Madrigal Singers from Dubuque Senior High School will be performing
again. Youth Services will be providing an arts & crafts event in the Program
Room before the tree lighting.
The December/January Art @ your library® Holiday Show opens Friday,
December 1. The show will be up and pieces will also be available for sale
during the tree lighting ceremony, however, no opening reception will take
place for this show. The Holiday Show invites all previous year and future
year artists an opportunity to display 2-3 pieces for an eclectic, colorful
display.
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5) Space Needs Assessment - Rossman reported that a request to present the
Library's Process and Concept Book was submitted to City Council and
approved at the November 6 City Council meeting. A work session is
scheduled for Monday, January 16, 2024 at 5:30 p.m. in the Council
Chambers of the Historic Federal Building, 350 W. 6th Street.
6) Department Updates — Rossman provided highlights of the past month for
Adult, Circulation, Information Technology and Youth Services.
B. Comment Cards — The Board reviewed two comment cards commending Library
Staff.
"Moved to receive and file the informational update from the
Library Director including the Library Expenditures, Revenue and Budget
Financial Reports; and, Library Use Report, Marketing Report, Library
Programs, Partnerships, and Grants Report; Space Needs Assessment
Review and Discussion, Library Department Updates, and Comment
Cards. "
Motion: Monk
Second: Mullin
Vote: Aye-5; Nay— 0
5. Action Items:
A. Library Expenditures FY-24: Operating Expenditures November, Period 5, — The
Board reviewed the detailed expenditures reports for period five, November
2023 and the Gift Trusts expenditures reports for July through October 2023.
"Moved to approve the Library expenditures for FY-23 November,
period five and the Gift Trusts expenditures for months July through
October 2023. "
Motion.
Armstrong
Second:
Mullin
Vote.
Aye — 5; Nay — 0
B. Calendar year 2024 Closed Dates — The Board reviewed the closing date for the
Library through January 1, 2025.
"Moved to approve the Closed Dates for the Library through
January 1, 2025.
Motion. Monk
Second: Gregory
Vote. Aye — 5; Nay — 0
6. Library Board Adjournment — The Board adjourned at 4:49 p.m.
"Motion to adjourn."
Motion: Mullin
Second: Monk
Vote: Aye — 5; Nay — 0
Andrew Bland, MD, Board Secretary Date