Signed Contract_Release and Consent Form with the Jeffris Family Foundation Ltd. Copyrighted
May 20, 2024
City of Dubuque Consent Items # 023.
City Council Meeting
ITEM TITLE: Signed Contract(s)
SUM MARY: Lease Agreement with the Dubuque Water Sports Club; Release and
Consent Form with the Jeffris Family Foundation Ltd. for funding a
consultant to prepare a Historic Structure Report for masonry buildings
within Eagle Point Park.
SUGGESTED Suggested Disposition: Receive and File
DISPOSITION:
ATTACHMENTS:
Description Type
Dubuque Water Sports Club Supporting Documentation
Jeffris Family Foundation Ltd. Supporting Documentation
.
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ned�careu �� rvrr�,:. . ,:•. (�OS) 757-�039 Fax (608) 757 2352 info@jeffrisfoundation.org
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� April 19, 2024
City of Qubuque
Attn: Michael Van Milligen, City Mar�ager
50 W. 13th Street
Dubuque, IA 5200i
Dear Mr, Van Milligen,
We are pleased to ad�ise you that the JefFris Family Faunda�ion Ltd. (�he "Foundation'� has
appro�ed a matching gran� (the "Granfi") to the City of ❑ubuque (the "City'�, in the amo�ant of �ifty
thousand �ollars ($50,ODD) to fund forty percent (40%} of the estimated costs of�ngaging a consultant
to prepare a Historic Stru�ture Report (a '�HSR") to assess the feasibility o€ and work reqUired for �he
proposed restoration af three limestone masonry buildings used as picnic shelters within Eagle Point
Park i� the City of Dub�aque, The Grant has been approved subject to the follawing conditions
(a) The Founda�tion wifl pay the City the Grant amoUnt in the form of a check within twenty-one
(21) business days after this ietter agreement has been signed by the City �elo+nr and returned to the
Foundatian. The City's acceptance of the Foundation's check in payment of the Grant will constitute the
City's representatian that, at the time of such payment, the City is a governrr�enta{ unit described in
5ections 17Q(b)(1)(A)(v} and 170(c)(1) ot the Ir�ternal Revenue Code, ar�d that the undersign�d has
ti�e authority to execute this agreement on behalf of t}�e City.
(b) The Grant is a matching grant that is solely intended ta fund forty percent (40%} of the cost
of the HSR. The Grant is made upon the candition that, not later than six (6) months firom the date af
this lette� {the "Matching Deadline'�, (i) the City shall have receEved "Efigible Matching Cantributions"
(as hereafter defined) in an amo�nt of at least seventy-fi�e thousand dollars ($75,000), and {ii) the
Ciry shall have provided the Foundation with evidenc� satisfactory to it that such Eligible Matchir�g
Contributions have been recei�ed, In order to constitute an "Eligible Matching Contribution," a
contribution must be made specifcally to fund th� HSR and must be in the form a�cash or marketable
securities actt�ally received by 'the City on or before the Matching Deacil�ne.
(c) The Ciiy shall use the Grant solely to pay the cost of the HSR. The Foundation has approved
Wiss, )anney, Elstner Associates, Inc. to prepare the HSR, The City shall not�ngage any consultant not
approved by the Fo�ndatio�. The City shall use reasonable efforts ta cause the cansultant to complete
the HSR not later than six (6) months after the Matc�ing Deadlir�e. The City will provide (or cause the
cons�ltar�t ta provide) a draft of the NSR to the Foundation for review and comment w�en it is
approximately eighty pertent {80%) compkete and �hereafter when it is appraximateiy ninety-fi�e
percent (95%) complete.
, , . �
April 19, 2024
Page: 2
(d) The time limit for completing the City's grant-assisted project will be one (1) year,
commencing from the date of this letter. Should any prablems arise, a written request for an �xt�nsion
of the praject must be subrriitted to the Foundation for consideratian within ten �10) days before the
project end date.
(e) The City shall provide the Foundation with such information concerning the HSR and the use
of the Grant as the Faundation may from time to time request, and the City shall, in any e�ent, provide
a copy af the final HSR to the Foundation withir� terr (10} days after its delivery to ti�e City. A hard copy
of t�e Report shauld be submitted to the Foundation, c/o Thomas M. Jeffris, JefFris Family Foundation,
Ltd., Post Office Bax 1150, Jan�svilfe, Wisconsin 53547-1160, and electronic copies of ti�e HSR shall be
emai[ed to: tomCc�jefFris�oundation.ora, royce�efFrisfaundation.or�, & nancv@iefFrisfoundation,orq.
(fi) The Grant shall, at t�e Faundation's option, be�ame null and void, and all Grant funds shalf
be returned to the Foundation, if (i) for any reason the City has not receiv�d Eligible Matching
Contrib�tions in an amount equal to seventy-five thousan� dollars ($75,000) by the Matching Deadline
specified in Paragraph (b) above, (ii) for any reasan ti�e City has not engaged a consultant to provide
the HSR within thirry (30) days after the Matching Grant Deadline, or (iii) the City does not comply with
any provisian ofi this Agreement.
(g) The HSR should in�lude, but not be limited to, the following items:
1. Provide in detail appropriate preservatian treatment of def€ning features and roams with
accurate detailed co�t estimates based on int�nded us�.
2, Document current conditians of systems and all elemer�ts and history of the building
(origins, alterations}.
3. Verify histary of people associated with the building and insight into why it is historicafly
signifi�ant (periad of significance).
(h)The HSR must meet the star�dards established by the National Park Service in Preservation
Brief43. The Preparation and Use ofHistoricSfruct�ure Reports:httpJ�. Iwww.nps.gov/tpsihow-
�o- reser�e briefs 43-historic-structure-re arts.htm.
If the City is En agreement with the above and is willing to accept the Grant upon the terms set
forth herein, kindly �ndicate the City's acceptan�e by dating and signing the enclose� copy of this letter
in the space below and returning it to my attention. If the City is unwilling to accept the Foundation's
terms, please return an unsigned copy of�his le�ter with a brief explanation of the City's co�cerns.
Aiong with this Agre�ment, we have inc�uded a Re�ease and Consent Form far the images that
the City submitted with the City"s Grant Application. Please sign and ret�arn the enclosed Release and
Consent Form along with the signed Grant Agreement letter.
We sugg�st the CEty prepare a Press Release p�blicizing the Grant. Prior to release to the media,
please s�bmit an electronic copy far my review to me at tom@jeffrisfaundation.org.
The Fo�ndation is very pleased to pro�ide this Grant and we wish the City e�ery success in the
Ciry's endeavors.
April 19, 2024
Page: 3
Sincerely,
1EFFRIS FAMILY FOUNDATION
�
Thomas M. JefFris
President
EnclosUres (Duplicate copy of letter & Release an� Consent form)
Accepted and agreed to this ��'t��da
v
of Aprii, �024.
CITY OF DUBUQUE
G�/` �1,��
By: � (/vY`7
MiChael Van Milligen, City Manager
ttr�rnsr nno co�sr�vT
FOR VALU� RCCEIVED, the undersigned or�anization ("Supplier") hereb}� �*rants to
the ,Ieffris Family Poundation, Ltd. a Wiscrnisin non-stock charitable coiporation (the
"Foundation"') lhe perpetual w'orld��vidc riglit to use. reproduce. cop�� ancl disscminate i❑
brochures, boohs, publications and other documents created or authorized b� thc Foundation and
in dicital or other media created or authorized b� the Foundation. including. �vithout limitation.
in postin�s on the Poundation's nnd other websites and in digit�l and/or olher elecu•onic medi�
crrlted or authorize� b�- the Puundation. all Materials (as herealicr detincd). ns used herein.
"Mat�rials'� shall mean all photo�raphs, architectural drawings. hislorical materials. �isual.
audiovisual and Iiteraiy works and other intellectual property in N-hatever lonn or media
provided to thc Foundation by Supplier. Supplier represcnts and warrants ihat it has the righi
and legal authorit} to enter into this agreement and grant the rights to the Materials set Yorth
herein.
W WITNGSS WHEREOP. Supplier lias executed this Agreement as ofthe :('���� day of
April. 20?4.
CITY OF DUBUQUE
By: ��-G/�� /�LIL��-
Michael Van Milligen, City Manager
n('CEPTFD us of tl�e date set forth abo��e
,il;T'PRIS FAMILY POLINDATION. LTD.
By: � �illUPti-/
Yeg�_y ridan. Secretary