Public Hearing Eagle Valley, Westbrook, and English Ridge Subdivision Parks Development Project Copyrighted
May 20, 2024
City of Dubuque Public Hearings # 09.
City Council Meeting
ITEM TITLE: Public Hearing Eagle Valley, Westbrook, and English Ridge Subdivision
Parks Development Project
SUM MARY: Proof of publication on notice of public hearing to consider City
Council approval of the construction plans, estimated cost of
$667,330.00, and specifications through the adoption the resolution,
for the Eagle Valley, Westbrook, and English Ridge Subdivision Parks
Development Project, and City Manager recommending approval.
RESOLUTION Approval of plans, specifications, and estimated costfor
the Eagle Valley, Westbrook, and English Ridge Subdivision Parks
Development Project
SUGGESTED Suggested Disposition: Receive and File;Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
Description Type
MVM Memo City Manager Memo
Staff Memo Staff Memo
Resolution Resolutions
Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Public Hearing Eagle Valley, Westbrook, and English Ridge Subdivision
Parks Development Project
DATE: May 14, 2024
Leisure Services Director Marie Ware is recommending City Council approval of the
construction plans, estimated cost of$667,330.00, and specifications through the
adoption the resolution, for the Eagle Valley, Westbrook, and English Ridge Subdivision
Parks Development Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Marie Ware, Leisure Services Director
Steve Fehsal, Park Division Manager
Jenny Larson, Chief Financial Officer
Dubuque
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TO: Michael C. Van Milligen, City Manager
FROM: Marie L. Ware, Leisure Services Director
DATE: May 13, 2024
RE: Public Hearing Eagle Valley, Westbrook, and English Ridge Subdivision
Parks Development Project
INTRODUCTION
This memorandum requests the City Council conduct a public hearing for the Eagle
Valley, Westbrook, and English Ridge Subdivision Parks Development Project.
BACKGROUND
In October 2023, a contract was approved with WHKS & Co. for the Design and
Construction Management Services for Eagle Valley, Westbrook, and English Ridge
Subdivision Parks. WHKS & Co. along with subcontractors Lovely City Consulting and
Ritland+Kuiper were engaged, and the first step of the design process was community
input. Neighborhood residents and the broader community were invited to participate in
the planning process in three ways:
• Online — a reflection and image based online survey was provided from
November 1-18, 2023. 207 neighborhood residents and 17 community members
participated.
• By mail — Residents were provided with the option to request a paper survey by
phone. One household chose this method of participation.
• In-person —An in-person event was held at each park site on two consecutive
Saturdays in November with 48 attendees. Light refreshments, a site tour, and
activities like those provided in the online survey were completed with attendees.
Opportunities for community-wide engagement were offered and promoted through a
press release and social media postings. Postcards were mailed to 372 addresses in
the neighborhood 10-14 days prior to the in-person events. English Ridge
neighborhood also shared the events on its Facebook page. A summary of this first
engagement step is attached to this action item.
1
The consultants along with assistance of Leisure Services staff then worked to put
together a concept plan that addressed the common themes and highest selected
choices of the neighborhood. Common in our parks planning is that not all wishes and
desires of those that participated can be met, especially within the specific budgets
available. Care was used to take the themes and highest selected choices and
incorporate them into the design of the concept plans that could fit the budget. Not all
the highest choices could be accommodated due to budget constraints.
During the step 1 engagement, it was shared that the concept plans would be released
for further engagement on the concept as well as selecting more specifics of the
concept that would be used in putting together the bid documents. Those specifics were
items like the play equipment option, colors of the play equipment, specific play panels,
specific climbing options, and/or park shelter style and colors. The choices were
relative to the specific park and concept design.
During the step 2 community engagement there were positive comments and input
provided for Westbrook and Eagle Valley Parks and strong engagement on specifics of
park concepts. The feedback for English Ridge Park's concept was not positive with a
majority requested a concept more like Westbrook or Eagle Valley's concepts. A unique
natural playscape concept was presented for English Ridge however this was not well
received. A more traditional playscape with a natural look was preferred according to
the combined step 1 and step 2 input received. The consultants worked on a concept
with a more traditional playscape, a natural look, and rubberized surfacing. Due to the
input of positive comments on the natural look at Westbook Parks concept, the same
play structure style was used with a totally different design. This required an additional
step of community engagement and the redesigned concept for English Ridge Park was
met with positive comments and input.
DISCUSSION
Concepts for Eagle Valley, Westbrook and English Ridge Parks were approved by City
Council on February 5, 2024, and February 19, 2024. WHKS prepared 100% plans and
specifications for these park developments. The plans and specifications have been
reviewed and approved by the City's Development Review Team.
PROJECT SCHEDULE
Initiate Public Bidding Process and
Publish Notice to Bidders, Advertise for Bids May 7, 2024
Notice of Public Hearing on Plans and Specs May 9, 2024
Public Hearing on Plans and Specs May 20, 2024
Receipt of Bid Proposals June 4, 2024
Award Construction Contract June 17, 2024
Project Completion Date November 15, 2024
2
BUDGET IMPACT
This project will be bid as a lump sum. The estimate of probable cost for the project is
as follows:
Construction estimate-base bid items $647,850.00
Bid alternate #1-Drinking Fountain $ 19,480.00
The total current project budgets available for construction costs is as follows:
(Eagle Valley— Project # 3043000027) - ARPA
(Westbrook - Project # 3043000028) - ARPA
(English Ridge — Project # 3043000029) —APRA $604,972.00
A preliminary construction estimate for the Jefferson Park Retaining Wall Replacement
(Project # 3043000030-ARPA) is less than current funds budgeted. Estimated savings
in this project will allow for additional funding of $42,878.00 for the Eagle Valley,
Westbrook, and English Ridge Subdivision Parks Development Project.
RECOMMENDATION
I respectfully request Mayor and City Council approve the construction plans and
specifications, and estimated cost for the Eagle Valley, Westbrook, and English Ridge
Subdivision Parks Development Project, hold a public hearing, and adopt the attached
resolution.
Prepared by Steve Fehsal, Park Division Manager
cc: Jenny Larson, Chief Financial Officer
Attachment: Resolution
3
Prepared by Marie L Ware, Leisure Services Director, 2200 Bunker Hill Road, Dubuque, IA 52001, (563) 589-4263
Return to Adrienne N. Breitfelder, City Clerk, 50 W. 131h St., Dubuque, IA 52001, (563) 589-4100
RESOLUTION NO. 151-24
APRROVAL OF PLANS, SPECIFICATIONS, AND ESTIMATED COST FOR THE EAGLE
VALLEY, WESTBROOK, AND ENGLISH RIDGE SUBDIVISION PARKS DEVELOPMENT
PROJECT
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA THAT:
That the proposed, plans, specifications and estimated cost for the Eagle Valley, Westbrook,
and English Ridge Subdivision Parks Development Project in the estimated cost amount of
$667,330.00 are hereby approved.
Passed, approved, and adopted this 20th day of May 20:
Attest:
Adrienne N. Breltfelder, City Clerk
STATE OF IOWA SS:
DUBUQUE COUNTY
CERTIFICATE OF PUBLICATION
I, Kathy Goetzinger, a Billing Clerk for Woodward
Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald, a newspaper of general
circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the
attached notice was published in said newspaper on the
following dates:
05/10/2024
and for which the charge is 44.71
Subscribed to before me, a Notary Public in and for
Dubuque County, Iowa,
this 10th day of May, 2024
Notary P
a PPt
z
in and for Dubuque County, Iowa.
JANET K. PAPE
Commission Number 190659
My Commission Expires
'ovr\ 12/11/2025
Ad text :
CITY OF DUBUQUE, IOWA
OFFICIAL NOTICE
PUBLIC NOTICE is hereby given that the Dubuque City Council
will conduct a public hearing on the 20th day of May, 2024, at
6:30 p.m., in the Historic Federal Building, 350 W. 6th
Street, 2nd floor, Dubuque, Iowa, at which meeting the City
Council will consider the proposed plans, specifications, form
of contract and estimated cost for the Eagle Valley,
Westbrook, and English Ridge Subdivision Parks Development
Project. Said proposed plans, specifications, form of contract
and estimated cost are now on file in the office of the City
Clerk.
The scope of the project is as follows:
The extent of the work involved is the furnishing of labor
and new materials for the construction of Eagle Valley,
Westbrook, & English Ridge Parks and includes approximately;
949 CY of excavation; 366 Tons of granular subbase; 46 LF of
curb and gutter; 11 SY of 4 HMA pavement; 662 SY of 4 PCC
Sidewalk, 0.53 AC of conventional seeding, type 4; trees and
plants; landscaping; 1,385 LF of filter socks; 680 CY of
topsoil; three (3) park signs; 394 LF of split rail fence;
4,105 SF of pour -in -place safety surfacing; new park
equipment; and 0.53 AC of hydraulic seeding.
At the meeting, the City Council will receive oral and
written comments from any resident or property owner of said
City to the above action. The official agenda will be posted
the Friday before the meeting and will contain public input
options. The City Council agenda can be accessed at
https://cityofdubuque.novusagenda.com/AgendaPublic/ or by
contacting the City Clerks Office at 563-589-4100,
ctyclerk@cityofdubuque.org.
Written comments regarding the above public hearings may be
submitted to the City Clerks Office via email at
ctyclerk@cityofdubuque.org or by mail to City Clerk's Office,
City Hall, 50 W. 13th St., Dubuque, IA 52001, before said
time of public hearing. At said time and place of public
hearings the City Council will receive any written comments.
Copies of supporting documents for the public hearings are
on file in the City Clerk's Office and may be viewed Monday
through Friday between 8:00 a.m. and 5:00 p.m.
Individuals with limited English proficiency, vision,
hearing, or speech impairments requiring special assistance
should contact the City Clerk's Office at (563) 589-4100,
ctyclerk@cityofdubuque.org as soon as feasible. Deaf or
hard -of -hearing individuals can use Relay Iowa by dialing 711
or (800) 735-2942.
Published by order of the City Council given on the 6th day
of May 2024.
Adrienne N. Breitfelder, City Clerk
It 5/10