2024 Pavement Marking Project: Initiate Public Bidding Process and Setting Date for Public HearingCity of Dubuque
Special Meeting
Copyrighted
May 29, 2024
Items to be set for Public Hearing #
01.
ITEM TITLE: 2024 Pavement Marking Project: Initiate Public Bidding Process and
Setting Date for Public Hearing
SUMMARY: City Manager recommending City Council authorize initiating the public
bidding process and set a public hearing on June 3, 2024, and to
approve the plans, specifications, form of contract, and estimated cost of
$247,500 for the 2024 Pavement Marking Project through the adoption
of the attached resolution.
SUGGESTED
DISPOSITION:
ATTACHMENTS:
Description
MVM Memo
Staff Memo
Bike Lane Pilot Route Maps
Resolution
RESOLUTION 2024 Pavement Marking Project: preliminary approval of
plans, specifications, form of contract, and estimated cost; setting date of
public hearing on plans, specifications, form of contract, and estimated
cost; and ordering the advertisement for bids
Receive and File; Adopt Resolution(s), Set Public Hearing for June 3,
2024Suggested Disposition:
Type
City Manager Memo
Staff Memo
Supporting Documentation
Resolutions
Notice of Hearing Supporting Documentation
THE CITY OF
Dubuque
DUB TEE1.
All -America City
Masterpiece on the Mississippi
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 2024 Pavement Marking Project
Initiate Public Bidding Process and Setting Date for Public Hearing
Project Code: 5521000013
DATE: May 23, 2024
City Engineer Gus Psihoyos and Assistant City Engineer Robert Schiesl are
recommending City Council authorize initiating the public bidding process and set a
public hearing on June 3, 2024, and to approve the plans, specifications, form of
contract, and estimated cost of $247,500 for the 2024 Pavement Marking Project
through the adoption of the attached resolution.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
L14NLWA
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Robert Schiesl, Assistant City Engineer
Justine Hull, Traffic Engineer
Troy Kress, Engineering Tech
THE CITY OF
DUB E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: May 23, 2024
Dubuque
All-AmeM CIII
2007+2012-2013
2017*2019
RE: 2024 Pavement Marking Project
Initiate Public Bidding Process and Setting Date for Public Hearing
Project Code: 5521000013
INTRODUCTION
This memorandum requests the City Council authorize initiating the public bidding
process and set a public hearing on June 3, 2024, for the 2024 Pavement Marking
Project.
BACKGROUND
The pavement marking program is vital to our transportation system as it provides
safety to drivers and pedestrians on the public road system. Well-defined crosswalk
stripping for example provides areas where pedestrians can traverse a roadway safely.
The City contracts for a city-wide pavement marking project to furnish, install, maintain,
and remove permanent pavement markings to include Lines and Symbols and Legends
on City streets as directed by the Engineering Department.
DISCUSSION
The Pavement Marking Project is completed annually due to a more rapid deterioration
on higher volume, high vehicular movement roadways. Pavement markings are applied
using waterborne paint with a service life of approximately two (2) years.
As part of a cooperative Maintenance Agreement with the Iowa Department of
Transportation (Iowa DOT), the City will include portions of Iowa DOT jurisdictional
pavement markings with the City's annual pavement marking program. The
Maintenance Agreement includes all Symbols and Legends and a portion of center
Lines on Iowa DOT routes within the City. The Iowa DOT will reimburse the City for their
share of project costs after the project is completed and accepted.
BIKE LANE PILOT - ALTERNATE BID
As part of the 2024 Pavement Marking Project, the City is including as an alternate bid,
the installation of pavement markings for a downtown Bike Lane Pilot project. The
contemplated Bike Lane Pilot project will involve the establishment of a westbound bike
lane route on 10th Street along with an eastbound bike lane route on 9th Street. Both
streets would utilize a combination of shared bike lanes (bicyclists ride in mixed traffic)
and conventional painted bike lanes (bicyclists ride in a dedicated/exclusive space).
Refer to the attached map for more details about what is proposed for the Bike
Lane Pilot project.
The routes for the Bike Lane Pilot project were determined based upon citizen input
from a significant community engagement campaign. The proposed Bike Lane Pilot
project has been shared with citizens and property owners along the corridor that would
be impacted with lane reconfiguration and parking removal.
Based on the alternate bid prices received for the Bike Lane Pilot project, the City will
then determine if there is sufficient funding in the Pavement Marking Capital
Improvement budget to incorporate the bike lane pavement markings as part of the
2024 Pavement Marking Project.
PROJECT SCHEDULE
The schedule for the project will be as follows:
Initiate Bidding and Set Public Hearing
May 29, 2024
Publish Notice to Bidders, Advertisement for Bids
May 30, 2024
Publish Notice of Hearing on Plans & Specifications
May 30, 2024
Public Hearing
May 30, 2024
Receipt of Bids
June 12, 2024
Award of Contract
June 17, 2024
Completion Date
November 15, 2024
RECOMMENDATION
I recommend preliminary approval of the proposed plans, specifications, form of
contract and construction estimate for the 2024 Pavement Marking Project. I further
recommend establishing the date of the public hearing and authorizing the Engineering
Department to advertise for bids for the project.
BUDGETIMPACT
The estimate of probable cost for the 2024 Pavement Marking Project is summarized in
the following table:
Description
Cost Estimate
Construction - City Pavement Markings
$ 222,500.00
Construction - Iowa DOT Pavement Markings
25,000.00
Engineering Design and Administration
2,500.00
Total Construction Cost Estimate
$ 250,000.00
The proposed project funding is summarized as follows:
Project Code
Fund Description
Fund Amount
5521000013
Pavement Markings (FY25)
225,000.00
Iowa DOT Funding
25,000.00
Total Project Funding
$ 250,000.00
REQUESTED ACTION
I respectfully request the City Council authorize initiating the public bidding process and
set a public hearing on June 3, 2024, and to approve the plans, specifications, form of
contract and estimated cost for the 2024 Pavement Marking Project through the
adoption of the attached resolution.
Attach.
Prepared by: Justine Hull, Traffic Engineer
cc: Jenny Larson, Chief Financial Officer
Troy Kress, Engineering Tech
3
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Main Street, and Elm Street I �
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Prepared by Robert Schiesl City of Dubuque Engineering, 50 W. 13th St. Dubuque, IA 52001 563 589.4270
Return to Adrienne N. Breitfelder City Clerk City of Dubuque, 50 W. 13th St, Dubuque, IA 52001 (563)589-4100
RESOLUTION NO. 155-24
2024 PAVEMENT MARKING PROJECT
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND
ORDERING THE ADVERTISEMENT FOR BIDS
WHEREAS, per Resolution 116-24, City Engineer was hereby directed to
advertise for bids for the 2024 Pavement Marking Project (the Project), by publishing the
Notice to Bidders to be published on the City of Dubuque website and a contractor plan
room service with statewide circulation, which notice shall be published not less than
thirteen but not more than forty-five days before the date for filing bids is hereby
abandoned;and
WHEREAS, per Resolution 116-24, a public hearing for the Project was to be held
on the 20th day of May 2024, at 6:30 p.m. in the Historic Federal Building Council
Chambers, 350 W. 6th Street, Dubuque, Iowa is hereby abandoned; and
WHEREAS, per Resolution 116-24, the date for filing bids for the Project before
2:00 p.m. on the 23rd day of May 2024 is hereby abandoned; and
WHEREAS, per Resolution 116-24, the City Council was to consider awarding the
Public improvement Contract for the Project at 6:30 p.m. on the 3rd day of June 2024, in
the Historic Federal Building Council Chambers, 350 West 6th Street, Dubuque, Iowa is
hereby abandoned.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost for the
2024 Pavement Marking Project in the estimated amount $247,500.00, are hereby
preliminarily approved and ordered filed in the office of the City Clerk for public inspection.
A public hearing will be held on the 3rd day of June, 2024, at 6:30 p.m. in the
Historic Federal Building Council Chambers 350 W. 6th Street, Dubuque, Iowa, at which
time interested persons may appear and be heard for or against the proposed plans and
specifications, form of contract and estimated cost of said Project, and the City Clerk be
and is hereby directed to cause the attached notice of the time and place of such hearing
to be published in a newspaper having general circulation in the City of Dubuque, Iowa,
which notice shall be published not less than four days nor more than twenty days prior
to the date of such hearing. At the hearing, any interested person may appear and file
objections to the proposed plans, specifications, form of contract, or estimated cost of the
Project.
The 2024 Pavement Marking Project is hereby ordered to be advertised for bids
for construction.
The amount of the security to accompany each bid shall be in an amount which
shall conform to the provisions of the Notice to Bidders hereby approved.
The City Engineer is hereby directed to advertise for bids for the construction of
the improvements herein provided, by publishing the Notice to Bidders to be published
on the City of Dubuque website and a contractor plan room service with statewide
circulation, which notice shall be published not less than thirteen but not more than forty-
five days before the date for filing bids before 2:00 p.m. on the 12th day of June 2024.
Bids shall be opened and read by the City Clerk at said time and will be submitted to the
City Council for final action at 6:30 p.m. on the 17th day of June 2024, in the Historic
Federal Building Council Chambers (and/or by virtual means) 350 West 6t" Street,
Dubuque, Iowa.
Passed, adopted and approved this 29t" day of May 2024.
Attest: Br d M. Gavafia � ayor
Adrienne N. Breitfelder, City Clerk
CITY OF DUBUQUE, IOWA
OFFICIAL NOTICE
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE 2024 PAVEMENT MARKING
PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will
hold a public hearing on the proposed plans, specifications, form of contract and
estimated cost for the 2024 Pavement Marking Project in accordance with the provisions
of Chapter 26, Code of Iowa, at 6:30 p.m., on the 3rd day of June 2024, in the Historic
Federal Building Council Chambers (and/or by virtual means), 350 West 61h Street,
Dubuque, Iowa. Said proposed plans, specifications, form of contract and estimated cost
are now on file in the office of the City Clerk. At said hearing any interested person may
appear and file objections thereto.
The scope of the Project is as follows:
Furnish, install, maintain, and remove permanent pavement markings to
include Lines and Symbols and Legends on City of Dubuque streets as
directed by the City Engineer. Also, to include portions of Iowa DOT
pavement markings as directed by the City Engineer.
Copies of supporting documents for the public hearing are on file in the City Clerk's Office,
City Hall, 50 W. 13th St., Dubuque, Iowa. Documents can be viewed at
https://www.cityofdubugue.org/Agenda: or by contacting the City Clerk's Office at 563-
589-4100.
Written comments regarding the above public hearing should be submitted to the City
Clerk's Office, 50 W. 13th St., Dubuque, IA 52001, ctyclerk cityofdubug ue.org, on or
before said time of public hearing. At said time of public hearing all interested citizens and
parties will be given an opportunity to submit online written comments for or against said
proposal.
Individuals with limited English proficiency, vision, hearing or speech impairments or
requiring special assistance should contact the City Clerk's Office at (563) 589-4100,
TDD/TTY (563) 690-6678, ctyclerk(a-cityofdubugue.org as soon as feasible. Deaf or hard -
of -hearing individuals can use Relay Iowa by dialing 711 or (800) 735-2942.
Published by order of the City Council given on the 29th day of May 2024.
Adrienne N. Breitfelder, City Clerk