Public Works Custodian Staffing Change RecommendationCity of Dubuque
City Council Meeting
Consent Items # 012.
Copyrighted
June 3, 2024
ITEM TITLE: Public Works Custodian Staffing Change Recommendation
SUMMARY: City Manager recommending City Council approval to increase the Public
Works Department Part -Time Custodian position (0.68 FTE) to a Full -
Time Custodian (1.00 FTE).
SUGGESTED Suggested Disposition: Receive and File; Approve
DISPOSITION:
ATTACHMENTS:
Description Type
MVM Memo City Manager Memo
Public Works Custodian Change Request Staff Memo
THE CITY
DUOF
B TEE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Public Works Custodian Staffing Change Recommendation
DATE: May 29, 2024
Dubuque
All -America City
IN
2007.2012.2013
2017*2019
Public Works Director Arielle Swift is recommending City Council approval to increase
the Public Works Department Part -Time Custodian position (0.68 FTE) to a Full -Time
Custodian (1.00 FTE).
There would be no impact on the general fund. The services of the Custodian at the
Agency facilities would be utilized immediately upon hiring for the Maintenance Shop,
scale house, office trailer, and Regional Collection Center (RCC) and absorbed within
their budget. Upon completion of the Customer Convenience Center, the custodian
services will include that facility also. However, cleaning services at office trailer and
RCC will be discontinued because the office trailer will be sold and the building housing
the RCC will be transitioned to equipment storage facility.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Arielle Swift, Public Works Director
Jennifer Larson, Chief Financial Officer
Kenneth Miller, DMASWA Administrator
Joe Mayne, DMASWA Site Supervisor
Christopher Lester, Water Department Manager
THE CITY O
DUB�5*__TE
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Arielle Swift, Public Works Director
SUBJECT: Public Works Custodian Staffing Change Request
DATE: April 1, 2024
Dubuque
All -America City
2007-2012.2013
2017*2019
INTRODUCTION
The purpose of this memorandum is to request approval to increase the part-time custodian position to
a full-time custodian.
BACKGROUND
The Public Works Department has a part-time (0.68 FTE) custodian who is responsible for maintaining
the Municipal Services Center building and facilities in clean and orderly condition; perform heavy
cleaning duties, such as cleaning floors, shampooing rugs, washing walls and glass, and removing
rubbish; perform routine maintenance activities; notify management of need for repairs; clean snow or
debris from sidewalks; and perform other duties as assigned. Duties may occasionally involve HVAC
maintenance; and repairing buildings, floors, or stairs.
Cintas Corporation (Cintas) currently supports the part-time services of the custodian and cleans the
locker rooms and restrooms at the Municipal Services Center twice per month. In addition, Cintas
Corporation currently cleans the locker rooms/restrooms, and break room at the Dubuque Metropolitan
Area Solid Waste Agency's (Agency) Maintenance Shop once per month. The Agency's Scale House,
Office Trailer, and Regional Collection Center do not receive any custodial services.
Service Location Custodian Costs Cintas Cost Total
Municipal Services Center
DMASWA Maintenance Shop
Total Cost
$41,951.00 $9,932.21
$0.00 $1,428.81
$41,951.00 $11,361.02
$51,883.21
$1,428.81
$53,312.02
DISCUSSION
Funding for the current part-time Custodian position is provided by two departments (Public Works
Department and the Water Department) representing four activities as follows:
Current
Current
Activity Name
Hours
FTE
Cost
Street Maintenance
793
0.38
$22,870.00
Water
146
0.07
$4,213.00
Refuse Collection
167
0.08
$5,172.00
Public Works Garage
313
0.15
$9,696.00
TOTAL
1419
0.68
$41,951.00
1
A full-time Custodian is requested (2,080 hours or 1.00 FTE). The net cost of this staffing change request
is as follows:
Requested Fiscal Year 2024 Change
Amount FTE
Addition of Full -Time Custodian
+$ 12,237 +1.00
Removal of Part-time Custodian
(6,992) -0.68
FY2024 Part -Time Custodian Vacancy Savings
(13,984)
Eliminate Cintas Corporation Services
(1,893)
Net Change
($ 10,632) +0.32
The full-time Custodian would split their time between the Municipal Services Center and the Agency
facilities, providing additional regular maintenance and cleaning activities to the Agency above the current
services provided by Cintas.
The future impact on the budget is as follows:
Requested Fiscal Year 2025 Change
Amount FTE
Addition of Full -Time Custodian
+$73,422 +1.00
Removal of Part-time Custodian
($41,951) -0.68
Removal of Cintas Corporation Services
($11,361)
Additional Cintas Corporation Services w/3C Cleaning
($8,503)
Net Change
+$11,607 +0.32
Utilizing the current funding distribution formula, and accounting for the additional services at the
DMASWA facility, the budget impact for FY2025 before savings from the elimination of the current and
additional Cintas services would be as follows:
Activity Name
Street Maintenance
Water Distribution
Refuse Collection
Public Works Garage
DMASWA
Totals
GL Code Current Cost
FT Cost
Cintas Savings Net+/ -
11U-54Ub
(1p zz,8/U.UU)
Z� ou'uzz.UU
to 5,zb4)
1,i52525
600-4204
(4,213.00)
5,268.00
(993)
62
670-5411
(5,172.00)
6,400.00
(1,887)
(659)
811-5415
(9,696.00)
13,377.00
(1,788)
1,893
950-5419
—
18,355.00
(9,932)
8,423
($ 41,951.00)
$ 73,422.00
($19,864)
$11,607
There would be no impact on the general fund. The services of the Custodian at the Agency facilities
would be utilized immediately upon hiring for the Maintenance Shop, scale house, office trailer, and
Regional Collection Center (RCC) and absorbed within their budget. Upon completion of the Customer
Convenience Center, the custodian services will include that facility also. However, cleaning services at
office trailer and RCC will be discontinued because the office trailer will be sold and the building housing
the RCC will be transitioned to equipment storage facility.
RECOMMENDATION
I respectfully request approval to upgrade our current part-time custodian position (0.68 FTE) to a full-
time custodian position (1.00 FTE).
CC: Jennifer Larson, Chief Financial Officer
Kenneth Miller, DMASWA Administrator
2
Joe Mayne, DMASWA Site Supervisor
Christopher Lester, Water Department Manager
AES/km