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Public Hearing for the 2024 Pavement Marking Project - Project Code:City of Dubuque City Council Meeting Public Hearings # 03. Copyrighted June 3, 2024 ITEM TITLE: Public Hearing for the 2024 Pavement Marking Project- Project Code: 5521000013 SUMMARY: Proof of publication on notice of public hearing to consider City Council approve the plans, specifications, form of contract and estimated cost of $247,500.00 for the 2024 Pavement Marking Project through the adoption of the attached resolution, and City Manager recommending approval. RESOLUTION Approval of plans, specifications, form of contract, and estimated cost for the 2024 Pavement Marking Project SUGGESTED Suggested Disposition: Receive and File; Adopt Resolution(s) DISPOSITION: ATTACHMENTS: Description Type MVM Memo City Manager Memo Staff Memo Staff Memo Bike Lane Pilot Route Maps Supporting Documentation Resolution Resolutions Written Input Supporting Documentation THE CITY DUOF B TEE Masterpiece on the Mississippi TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: 2024 Pavement Marking Project Public Hearing Project Code: 5521000013 DATE: May 29, 2024 Dubuque All -America City IN 2007.2012.2013 2017*2019 City Engineer Gus Psihoyos is recommending City Council approve the plans, specifications, form of contract and estimated cost of $247,500.00 for the 2024 Pavement Marking Project through the adoption of the attached resolution. As part of the 2024 Pavement Marking Project, the City is including as an alternate bid, the installation of pavement markings for a downtown Bike Lane Pilot project. The contemplated Bike Lane Pilot project will involve the establishment of a westbound bike lane route on 10th Street along with an eastbound bike lane route on 9th Street. Both streets would utilize a combination of shared bike lanes (bicyclists ride in mixed traffic) and conventional painted bike lanes (bicyclists ride in a dedicated/exclusive space). The routes for the Bike Lane Pilot project were determined based upon citizen input from a significant community engagement campaign. The proposed Bike Lane Pilot project has been shared with citizens and property owners along the corridor that would be impacted with lane reconfiguration and parking removal. Based on the alternate bid prices received for the Bike Lane Pilot project, the City will then determine if there is sufficient funding in the Pavement Marking Capital Improvement budget to incorporate the bike lane pavement markings as part of the 2024 Pavement Marking Project. I concur with the recommendation and respectfully request Mayor and City Council approval. v Mic ael C. Van Milligen MCVM:sv Attachment cc: Crenna Brumwell, City Attorney Cori Burbach, Assistant City Manager Gus Psihoyos, City Engineer Justine Hull, Traffic Engineer Jenny Larson, Chief Financial Officer Bob Schiesl, Assistant City Engineer Troy Kress, Engineering Tech. 2 THE CITY OF DUB_ E Masterpiece on the Mississippi TO: Michael C. Van Milligen, City Manager FROM: Gus Psihoyos, City Engineer DATE: May 28, 2024 RE: 2024 Pavement Marking Project Public Hearing Project Code: 5521000013 INTRODUCTION Dubuque III -America M4 2007.2012.2013 2017*2019 This memorandum requests the City Council conduct a public hearing for the 2024 Pavement Marking Project. BACKGROUND The pavement marking program is vital to our transportation system as it provides safety to drivers and pedestrians on the public road system. Well-defined crosswalk stripping for example provides areas where pedestrians can traverse a roadway safely. The City contracts for a city-wide pavement marking project to furnish, install, maintain, and remove permanent pavement markings to include Lines and Symbols and Legends on City streets as directed by the Engineering Department. DISCUSSION The Pavement Marking Project is completed annually due to a more rapid deterioration on higher volume, high vehicular movement roadways. Pavement markings are applied using waterborne paint with a service life of approximately two (2) years. As part of a cooperative Maintenance Agreement with the Iowa Department of Transportation (Iowa DOT), the City will include portions of Iowa DOT jurisdictional pavement markings with the City's annual pavement marking program. The Maintenance Agreement includes all Symbols and Legends and a portion of center Lines on Iowa DOT routes within the City. The Iowa DOT will reimburse the City for their share of project costs after the project is completed and accepted. BIKE LANE PILOT - ALTERNATE BID As part of the 2024 Pavement Marking Project, the City is including as an alternate bid, the installation of pavement markings for a downtown Bike Lane Pilot project. The contemplated Bike Lane Pilot project will involve the establishment of a westbound bike lane route on 10th Street along with an eastbound bike lane route on 9th Street. Both streets would utilize a combination of shared bike lanes (bicyclists ride in mixed traffic) and conventional painted bike lanes (bicyclists ride in a dedicated/exclusive space). Refer to the attached map for more details about what is proposed for the Bike Lane Pilot project. The routes for the Bike Lane Pilot project were determined based upon citizen input from a significant community engagement campaign. The proposed Bike Lane Pilot project has been shared with citizens and property owners along the corridor that would be impacted with lane reconfiguration and parking removal. Based on the alternate bid prices received for the Bike Lane Pilot project, the City will then determine if there is sufficient funding in the Pavement Marking Capital Improvement budget to incorporate the bike lane pavement markings as part of the 2024 Pavement Marking Project. PROJECT SCHEDULE The schedule for the project will be as follows: Initiate Bidding and Set Public Hearing May 29, 2024 Publish Notice to Bidders, Advertisement for Bids May 30, 2024 Publish Notice of Hearing on Plans & Specifications May 30, 2024 Public Hearing May 30, 2024 Receipt of Bids June 12, 2024 Award of Contract June 17, 2024 Completion Date November 15, 2024 RECOMMENDATION I recommend the City Council conduct a public hearing and approve the plans, specifications, form of contract and construction estimate for the 2024 Pavement Marking Project. BUDGETIMPACT The estimate of probable cost for the 2024 Pavement Marking Project is summarized in the following table: Description Cost Estimate Construction - City Pavement Markings $ 222,500.00 Construction - Iowa DOT Pavement Markings 25,000.00 Engineering Design and Administration 2,500.00 Total Construction Cost Estimate $ 250,000.00 The proposed project funding is summarized as follows: Project Code Fund Description Fund Amount 5521000013 Pavement Markings (FY25) 225,000.00 Iowa DOT Funding 25,000.00 Total Project Funding $ 250,000.00 REQUESTED ACTION I respectfully request the City Council approve the plans, specifications, form of contract and estimated cost for the 2024 Pavement Marking Project through the adoption of the attached resolution. Attach. Prepared by: Justine Hull, Traffic Engineer cc: Jenny Larson, Chief Financial Officer Troy Kress, Engineering Tech 3 Bee Branch Trail City of Dubuque Bike Lane Pilot Project Install eastbound bike lane on 9th Street and westbound bike lane on 10th Street° • t Install shared lane marking on 8th Street, �, i- Solar Field Trail r P Main Street, and Elm Street I � • In 2025 extend trail and connect to bike lanes to � � IL e 1OPP dop iC�_ddk ' • .4 �' ��. Sharrows ; on Elm St ` �5 'Westbound ►- 0 bike lane .� :r r g�Z on 10th St �r7T'' ' �" r • �` - ,� K 1 --.dip I ` 10 do 40 - do I' to " •,. s .!. 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E U W z o � ` o to coU I I I z W I II w w I I I I I m I z Z I w U U 0 w a w � 0 Q' J 11 uI Z � J co W I Y Z z f •r ' � g � � w I Y m Z) - -- a co • r I I U , co Z � I Q W 'ls NOSNOtlr z Z '1S NOl'JNIHStlM 9 co -� w a o Bee Branch Trail City of Dubuque Bike Lane Pilot Project Install eastbound bike lane on 9th Street and westbound bike lane on 10th Street° • t Install shared lane marking on 8th Street, �, i- Solar Field Trail r P Main Street, and Elm Street I � • In 2025 extend trail and connect to bike lanes to � � IL e 1OPP dop iC�_ddk ' • .4 �' ��. Sharrows ; on Elm St ` �5 'Westbound ►- 0 bike lane .� :r r g�Z on 10th St �r7T'' ' �" r • �` - ,� K 1 --.dip I ` 10 do 40 - do I' to " •,. s .!. 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Sharrows ; on Elm St ` �5 'Westbound ►- 0 bike lane .� :r r g�Z on 10th St �r7T'' ' �" r • �` - ,� K 1 --.dip I ` 10 do 40 - do I' to " •,. s .!. Eastbound ` do , bike lane on 9th St 40 y �•''�_ Miles+i Planned Bike Lane (2024) Planned Sharrow (2024) ,� • r s _ :�'' ioSharrows Existing Trail on Main St g rand 8th St �.�`. 6� Proposed Trail (2025) THE CITY OF r r r Proposed Bike Lane (2025) DUB E` ''- Masterpiece on the Mississi i e \l w �V a c� 0 lix O W z Q J W m V W O y /0//� V/ O z 2 a N O z_ a O H z O a I W NW I.L 2 O r '1S NOIONINSVM '1S NOI ito m E Lu W uj O u- N _ O N I II W J U W W = oU � l W W K F U N o I t 1 0 J d g -� I W Z ui �• Y m lz Z a= w a I � '1S NOIDNINSVM wLU o L v W F- F.: z 0 _z 2 N a O W I W NW I.L 2 O r '1S W13 — F W O LWL N _ O N II o � W W � Q w W �I w K co O F I N O 'I W z z w U 17 z x X W I W z J 0 J d 0 W a U W z J LU Y z 0 Z V I o 0 1 � 1 i � I I uj Wco � I ° > { U ' 55 z a W� z U` In Lu Bee Branch Trail City of Dubuque Bike Lane Pilot Project Install eastbound bike lane on 9th Street and westbound bike lane on 10th Street° • t Install shared lane marking on 8th Street, �, i- Solar Field Trail r P Main Street, and Elm Street I � • In 2025 extend trail and connect to bike lanes to � � IL e 1OPP dop iC�_ddk ' • .4 �' ��. Sharrows ; on Elm St ` �5 'Westbound ►- 0 bike lane .� :r r g�Z on 10th St �r7T'' ' �" r • �` - ,� K 1 --.dip I ` 10 do 40 - do I' to " •,. s .!. Eastbound ` do , bike lane on 9th St 40 y �•''�_ Miles+i Planned Bike Lane (2024) Planned Sharrow (2024) ,� • r s _ :�'' ioSharrows Existing Trail on Main St g rand 8th St �.�`. 6� Proposed Trail (2025) THE CITY OF r r r Proposed Bike Lane (2025) DUB E` ''- Masterpiece on the Mississi i e \l II o '1S tlM01 '3Atl I"IN30 ~ w z I Iw ~ O LU w O l ttl y J N I N U N N w � W H a a w U I U oW out I � � I I� I LU w w I Of F IFF: o F Of K 1 w w ww U U x❑ Z w a O I w� o w I I J IL w w Y Q Q W m l lco o z y 3 ' 0 ' O 'w 0 0 , Fm � W W Y 'J m t J z ro r i Q z , r Ow Z o, M m o K LU <w w w 0] Z_ Z o I II I I I '1S VMOI Z II I II W Nlvw I I I U, II II I W 0 N O ^a O N W 2 cz N W H O 17 a J Z W V I W W ` r O r— I '1S 311NM w '3Atl NOSMOtlf v I oU- N Iw o� I N w � J J • L J ~ z out .. co En I � I yv W {O I w Of U) F N Z N = o F ? U U I =W �N a O w a �. I Y I� • w a J I LU J w cn II z o I 0 o � I I I I I I � LU d Ir I m o o I 1S 311NM co z Q LU '3 Atl �tlN1N30 - Z U, co 0 STATE OF IOWA SS: DUBUQUE COUNTY CERTIFICATE OF PUBLICATION I, Kathy Goetzinger, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation, publisher of the Telegraph Herald, a newspaper of general circulation published in the City of Dubuque, County of Dubuque and State of Iowa, hereby certify that the attached notice was published in said newspaper on the following dates: 05/30/2024 and for which the charge is 44.16 Subscribed to before me, a Notary Public in and for Dubuque County, Iowa, this 30th day of May, 2024 Notary lic in and for Dubuque County, Iowa. AAPP ; F4l,�, Commissic�t� Numlaer 199659 fjq Gommission Expires 12/11/2025 Ad text CITY OF DUBUQUE, IOWA OFFICIAL NOTICE NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE 2024 PAVEMENT MARKING PROJECT NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will hold a public hearing on the proposed plans, specifications, form of contract and estimated cost for the 2024 Pavement Marking Project in accordance with the provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the 3rd day of June 2024, in the Historic Federal Building Council Chambers, 350 West 6th Street, Dubuque, Iowa. Said proposed plans, specifications, form of contract and estimated cost arc now on file in the office of the City Clerk. At said hearing any interested person may appear and file objections thereto. The scope of the Project is as follows: Furnish, install, maintain, and remove permanent pavement markings to include Lines and Symbols and Legends on City of Dubuque streets as directed by the City Engineer. Also, to include portions of Iowa DOT pavement markings as directed by the City Engineer. At the meeting, the City Council will receive oral and written comments from any resident or property owner of said City to the above action. The official agenda will be posted the Friday before the meeting and will contain public input options. The City Council agenda can be accessed at https://cityofdubuque.novusagenda.conVAgendaPublic/ or by contacting the City Clerk's Office at 563-589-4100, ctyclei-k@cityofdubuque.org. Written comments regarding the above public hearings may be submitted to the City Cleric's Office via email at ctyclerk@cityofdubuque.org or by mail to City Clerk's Office, City Hall, 50 W. 13th St., Dubuque, IA 52001, before said time of public hearing. At said time and place of public hearings the City Council will receive any written comments. Copies of supporting documents for the public hearings are on file in the City Clerk's Office and may be viewed Monday through Friday between 8:00 a.m. and 5:00 p.m. Individuals with limited English proficiency, vision, hearing, or speech impairments requiring special assistance should contact the City Clerk's Office at (563) 589-4100, ctyclerk@cityofdubuque.org as soon as feasible. Deaf or hard -of -hearing individuals can use Relay Iowa by dialing 711 or (800) 735-2942. Published by order of the City Council given on the 29th day of May 2024, Adrienne N. Breitfelder, CMC, City Clerk 1 t 5/30 Prepared by Robert Schiesl, City of Dubuque Engineering, 50 W. 13th St. Dubuque, IA 52001 (563)589-4270 Return to Adrienne N. BreitWder City Clerk City of Dubuque, 50 W. 13th St. Dubuque, IA 52001 (563)589-4100 RESOLUTION NO. 170-24 APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE 2024 PAVEMENT MARKING PROJECT NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the attached plans, specifications, form of contract and estimate of total cost for the 2024 Pavement Marking Project in the estimated amount $247,500.00, are hereby approved. Passed, approved, and adopted this Attest: Adrienne Breitfelder, CMC City Clerk 3rd day of June 2024. rad`IGI. Cav� gh, Mayor Adrienne Breitfelder Attachments: IMG_0195 jpg; IMG_0196 jpg; IMG_0201 jpg; IMG_5285.JPG; IMG_7352 jpg From: cookproperty@aol.com <cookproperty@aol.com> Sent: Wednesday, May 29, 2024 10:27 AM To: Katy Wethal <Kwethal@cityofdubugue.org>; Danny Sprank <Dsprank@cityofdubugue.org>; Laura Roussell <Lroussell@cityofdubugue.org>; Susan Farber <Sfarber@cityofdubug ue.org>; David T. Resnick <dresnick@cityofdubugue.org>; Ric W. Jones <riones@cityofdubug ue.org>; Brad Cavanagh <Bcavanagh@cityofdubugue.org> Cc: Engineer <engineer@cityofdubugue.org> Subject: RE: June 3 Canceled Meeting - Pavement Marking Project - Re Bike Lane Pilot Program Caution! This message was sent from outside your organization. Never give your login information and password over email! Allow sender I Block sender Date: 5-29-24 To: City Council Members From: Steve Cook Subject: BIKE LANE PILOT PROGRAM - 2024 PUBLIC PAVEMENT MARKING PROJECT Dear Council Members: I received notice that there are plans to remove parking in front of our Commercial Store front located at 55 East 9th Street so that a east bound bike lane bike lane can be installed. (to help you visualize the location the store front, it use to be 2nd hand Rose Antique store which closed a few years ago shortly before the covid crises) The antique store had been there for 30 years. Right now we use it as our office space and the parking needed at this time is not as great since we dont have customers coming and going, however, we hope to someday again have (when and if retail and businesses comes back ) a business back in there and the parking spaces would be a great and necessary asset to most businesses like a coffee shop, retail store, antique store, attorney or insurance agent office. I am not opposed to having bike lanes however I do oppose taking away the parking located directly in front of our commercial store unit. Having easy and quick access to a business can have a positive financial impact along with getting customers to come in to the store. Taking all the parking away from the property also de -values the property and its use. Most businesses would prefer to have a place for their customers to pull up in front of their place than not. It will make it less desireable and more difficult to rent to potential business owners. There is very little parking around this building for tenants and guests. I currently rent 2 spots in the Mission parking lot for tenants. I have tried to rent a couple of the meter parking spaces for full time tenants but was told it was not an option. I'm only trying to protect the value and usefulness of the property. Several years ago the parking spaces directly across the street on 9th Street were removed for Semi turning clearance and also one parking space directly in front of the building on white Street corner. It was disappointing to see those spaces go away at that time also. And now If the current parking spaces are taken away there will be no parking in front or the side of the property. I would like to propose a solution for everyone that a " shared bike lane or Sharrows" bike lane be installed instead of a full bike line so that the parking can remain and would not impact the value of the property and possible future businesses. If this is a Pilot Program it would be much easier to test and start with the Sharrows bike lane than taking away the existing parking spaces completely. I attached pictures on 9th Street and I'm seeing that there may be room to keep the parking and still install a bike lane or at the minimum a Sharrows bike lane. Could this be an option? I'm hopeful this message gets to everyone prior to the next meeting and that my request makes sense and is received as a reasonable request/proposal. Thank You Sincerely, Steve Cook 563 580 0453 Paula Cook F' � _ `` �. �/.: I.. � � T . .. _ :._ 3 p . �� � � k-�:p - 4 1 PEN