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Contracted Service Agreements Fiscal Year 2025 for Community Foundation of Greater DubuqueCity of Dubuque City Council Meeting Consent Items # 010. Copyrighted June 17, 2024 ITEM TITLE: Contracted Service Agreements Fiscal Year 2025 for Community Foundation of Greater Dubuque SUMMARY: City Attorney recommending City Council approves the attached Contracted Services Agreements with the Community Foundation of Greater Dubuque for Inclusive Dubuque and Project HOPE and authorizes the Mayor to execute the contracts on behalf of the City. SUGGESTED Suggested Disposition: Receive and File; Approve DISPOSITION: ATTACHMENTS: Description CB Memo Staff Memo Project HOPE Staff Memo Inclusive Dubuque Contracted Service Agreement - Project HOPE Contracted Service Agreement - Inclusive Dubuque Type Staff Memo Staff Memo Staff Memo Supporting Documentation Supporting Documentation THE C DUj!BQTE Masterpiece on the Mississippi TO: The Honorable Mayor and City Council Members FROM: Crenna Brumwell, City Attorney Dubuque WAWca 914 ii 2007-2012.2013 2017*2019 SUBJECT: Contracted Services Agreements FY2025 for Community Foundation of Greater Dubuque Programs DATE: June 12, 2024 Economic Development Director Jill Connors is recommending City Council approves the attached Contracted Services Agreements with the Community Foundation of Greater Dubuque and authorizes the Mayor to execute the contracts on behalf of the City. The adopted Fiscal Year 2025 operating budget reflects a payment of: • $75,000 to Inclusive Dubuque, • $85,000 to Project HOPE I concur with the recommendation and respectfully request Mayor and City Council approval. CB:sv Attachment cc: Cori Burbach, Assistant City Manager Jill Connors, Economic Development Director Dubuque THE CITY OF All -America My nni K xvni , nz: a:u�ir, DUB E 2007-2012.2013 Masterpiece on the Mississippi 2017*2019 TO: Crenna M. Brumwell, City Attorney FROM: Jill M. Connors, Economic Development Director Economic Development Department 1300 Main Street Dubuque, Iowa 52001-4763 Office (563) 589-4393 TTY (563) 690-6678 http://www.cityofdubuque.org SUBJECT: Contracted Services Agreement — Community Foundation of Greater Dubuque: Project HOPE DATE: June 11, 2024 INTRODUCTION Attached for City Council approval is the Contracted Services Agreement with Community Foundation of Greater Dubuque: Project HOPE for Fiscal Year 2025. Project HOPE furthers the City of Dubuque Goal of Robust Local Economy: Diverse Businesses and Jobs with Economic Prosperity. DISCUSSION The adopted Fiscal Year 2025 operating budget reflects a payment of $85,000 to Community Foundation of Greater Dubuque: Project HOPE to provide professional and technical assistance in connection with Project HOPE. (Helping Our People Excel). Project HOPE engages community partners (government agencies, businesses, educational institutions, and nonprofit organizations) with the intent to assess and address community needs. (brain health, post -secondary education, economic opportunity, and childcare). These activities include: Project HOPE Steering Committee; Immigration; Dubuque College Access Network (DCAN); Economic Opportunity; Data; Food Provider Network;; AIIofUsDubuque Campaign; Restorative Strategies; Every Child Reads (ECR); Brain Health; MIT Partnership; Equity Index; BankOn; and Grants Collaborative. The reporting requirements are as follows: 1. Progress reports will be submitted quarterly. 2. Quarterly reports will be submitted using a form on the City's website. 3. Quarterly reports will include equity and inclusion reporting. 4. Audit reports are due within 60 days of audit completion. RECOMMENDATION/ ACTION STEP It is my recommendation that the City Council approves the attached Contracted Services Agreement with Community Foundation of Greater Dubuque: Project HOPE. and authorizes the Mayor to execute the contract on behalf of the City. 2 Dubuque THE CITY OF All -America My nni K xvni , nz: a:u�ir, DUB E 2007-2012.2013 Masterpiece on the Mississippi 2017*2019 TO: Crenna M. Brumwell, City Attorney FROM: Jill M. Connors, Economic Development Director SUBJECT: Contracted Services Agreement — Inclusive Dubuque DATE: June 11, 2024 INTRODUCTION Economic Development Department 1300 Main Street Dubuque, Iowa 52001-4763 Office (563) 589-4393 TTY (563) 690-6678 http://www.cityofdubuque.org Attached for City Council approval is the Contracted Services Agreement with Inclusive Dubuque for Fiscal Year 2025. Inclusive Dubuque furthers the City of Dubuque Goal: Partnership for a Better Dubuque: Building our community that is viable, livable and equitable. DISCUSSION The adopted Fiscal Year 2025 operating budget reflects a payment of $75,000 to Inclusive Dubuque, for financial assistance to engage and coordinate a network of leadership from diverse communities within Dubuque to provide a coordinated, collaborative approach to supporting a more inclusive community. This will be accomplished through the convening and facilitation of conversation with sector groups to explore ways to further equity and inclusion in their sector. This work includes the Inclusive Dubuque Network; Business Leader Equity Cohort and Employer Inclusion Council; DEI Toolkit; Community Racial Equity Profile; Julien Dubuque International Film Festival (JDIFF) Sponsorship; Equity Speakers, Communications, and other Equity Training Opportunities; Young Professionals of Color Cohort; Black and Brown Girls Mentoring Group; Better Together Committee; Peer -Learning Council (PLC). The reporting requirements are as follows: 1. Progress reports will be submitted quarterly. 2. Quarterly reports will be submitted using a form on the City's website. 3. Quarterly reports will include equity and inclusion reporting. 4. Audit reports are due within 60 days of audit completion. RECOMMENDATION/ ACTION STEP It is my recommendation that the City Council approves the attached Contracted Services Agreement with Inclusive Dubuque, and authorizes the Mayor to execute the contract on behalf of the City. CC: Gisella Aitken-Shadle, Chief of Equity & Human Rights 2 AGREEMENT BETWEEN CITY OF DUBUQUE, IOWA AND COMMUNITY FOUNDATION OF GREATER DUBUQUE THIS AGREEMENT, dated for reference purposes the 1st day of July, 2024, is made and entered into by and between City of Dubuque, Iowa (City) and the Community Foundation of Greater Dubuque (Agency). WHEREAS, City desires to engage the services of Agency to furnish professional and technical assistance in connection with Project HOPE (Helping Our People Excel) as described in Exhibit A (the Scope of the Work); and WHEREAS, Agency has signified its willingness to furnish such services to City. NOW THEREFORE, in consideration of their mutual promises hereinafter set forth, the parties hereto agree as follows: SECTION 1. SCOPE OF SERVICE. Agency Shall: (A) Further City's Goal of Robust Local Economy: Diverse Businesses and Jobs with Economic Prosperity; (B) Commence work upon execution of this Agreement by both parties, and fully perform the services described in the Scope of the Work in Exhibit A and comply with City Council goals and priorities set forth in Exhibit B. (C)Support City's efforts to be a viable, livable, and equitable community, and to advance equity and inclusion. SECTION 2. CITY RESPONSIBILITIES. 2.1 City designates the Economic Development Director to act as its representative with respect to the work to be performed under this Agreement, and such person shall have authority to transmit instructions, receive information, interpret and define City's policies and provide decisions in a timely manner pertinent to the work covered by this Agreement until Agency has been advised in writing by City that such authority has been revoked. 2.2 In the event that any reports, records and maps are existing and available and are useful to carry out the work on the Scope of the Work, City shall promptly furnish such material to Agency. 2.3 City will provide opportunities to demonstrate this support by inviting the President of Agency and any employees working on services covered by this agreement to participate in the following professional development opportunities and supporting activities: (A) The opportunity to be active and engaged participants in Inclusive Dubuque peer learning opportunities and strategic efforts, as described in Exhibit C; (B) The opportunity to attend intercultural and equity workshops offered by City, including workshops that focus on developing an intercultural team with a strategic plan for advancing equity and inclusion within Agency and through Agency's work; (C)Assistance in creating semi-annual status reports that demonstrate the ways in which Agency's efforts are advancing equity and inclusion; and (D)Access to City's equity toolkit. SECTION 3. TIME OF PERFORMANCE July 1, 2024 through June 30, 2025. SECTION 4. COMPENSATION. The term of this Agreement shall be from 4.1 City shall pay Agency Eighty -Five Thousand Dollars 00/100 ($85,000) as compensation for the services provided by Agency, which payment shall constitute full and complete compensation for such services. 4.2 The compensation shall be paid by City to Agency on a quarterly basis, within ten (10) days after receipt by City of a requisition of quarterly sum from Agency. SECTION 5. AUDIT AND EVALUATION. Inasmuch as the funds to be provided to Agency by City are public funds, the Agency agrees that it will maintain books of account in accordance with Generally Accepted Accounting Standards together with necessary documentation to support all expenditures. The records of Agency, including payroll accounts and other records of disbursements and receipts, and other records relating to the performance of the activities herein specified, shall be made available for inspection by City or any Certified Public Accountant acting on its behalf, in order to ascertain performance of Agency under this Agreement. Agency agrees to retain such records for not less than three (3) years. SECTION 6. REPORTING AND MONITORING. 6.1 Agency shall comply with City of Dubuque's Reporting and Monitoring requirements by using the following link to submit quarterly online reports detailing Agency activities related to the use of City funds provided to Agency: https://www.citvofdubugue.org/FormCenter/Budget-15/Contracted-Services- Performance-Report-208 6.2 In alignment with the City Council's priority of racial equity, Agency must demonstrate how its efforts advance equity and inclusion. This should include program - level data disaggregated, at a minimum, by race, and also by any other demographic the Agency has prioritized. Agency should also identify community -level outcomes in which it is actively working to advance the racial disparity. 6.3 The online quarterly reports shall be due on October 15t", 2024, January 15t" 2025, April 15t", 2025, and July 15t", 2025. Such reports shall include a performance report on the program(s) supported by City funds and a financial report on the use of City funds. 6.4 If Agency has an annual audit performed, Agency shall provide City a copy of the annual audit report within sixty (60) days of audit completion. The Audit shall be submitted as either an electronic or paper document to the Economic Development Director. SECTION 7. DISCRIMINATION. 7.1 In carrying out the services under this Agreement, Agency shall not discriminate against any employee or applicant for employment because of age, color, familial status, gender identity, marital status, mental/physical disability, national origin, race, religion/creed, sex, or sexual orientation. Agency shall take affirmative action to ensure that applicants for employment are employed and that employees are treated during employment without regard to age, color, familial status, gender identity, marital status, mental/physical disability, national origin, race, religion/creed, sex, or sexual orientation. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Agency assures that all qualified applicants will receive consideration for employment without regard to age, color, familial status, gender identity, marital status, mental/physical disability, national origin, race, religion/creed, sex, or sexual orientation. 7.2 Agency agrees and will undertake whatever affirmative measures are necessary so that no person shall be excluded from participation in, be denied the benefits of, nor be subjected to discrimination under any program or activities funded in whole or in part with any of the funds made available to Agency under the terms of this Agreement because of age, color, familial status, gender identity, marital status, mental/physical disability, national origin, race, religion/creed, sex, or sexual orientation. SECTION 8. TERMINATION OF AGREEMENT. If, through any cause, Agency shall fail to fulfill in a timely and proper manner its obligations under this Agreement, or if the Agency shall violate any of the covenants, agreements or stipulations of this Agreement, City shall thereupon have the right to terminate this Agreement by giving written notice to Agency of such and specifying the effective date thereof not less than thirty (30) days before the effective date of such termination. If Agency shall fail to cure its default to the satisfaction of City in City's sole discretion within such thirty (30) day period, this Agreement shall be deemed terminated at the end of such thirty (30) day period without further action of either party. Upon termination of this Agreement, Agency shall return to City all unexpended funds and/or any funds utilized for purposes other than stated in the Agreement. SECTION 9. ASSIGNABILITY. Agency shall not assign any interest in this Agreement without the prior written approval of City. SECTION 10. INSURANCE. At the time of execution of this Agreement by Agency, Agency shall provide City copies of Agency's insurance certificates showing compliance with the insurance requirements of Insurance Schedule G, included as Exhibit C. CITY OF DUBUQUE, IOWA wrigh, Mayor U10067" By: 4, Adrienne Breitfelder, City Clerk COMMUNITY FOUNDATION OF GREATER DUBUQUE CLy. -- .Jasor► Adams, Director of Finance EXHIBIT A SCOPE OF WORK Project HOPE SCOPE OF WORK FY25 Project HOPE Steering Committee Engage community partners (government agencies, businesses, educational institutions, and nonprofit organizations) with the intent to assess and address community needs (brain health, financial security, college access, community engagement, and creating strong referral networks for community leaders). • Serves as an advisory council to the City's Office of Shared Prosperity & Neighborhood Support. • This contributes to the City of Dubuque's goal of a robust local economy for jobs with economic prosperity. • Opportunity Dubuque, a partnership initially led by Project HOPE, connects underemployed community members with free job training. Immigration In partnership with the Dubuque Religious Sister's Collaborative and other local partners, build off of the findings of the Immigration Community Assessment rolled out in June of 2023 by facilitating the Better Together Committee. The Better Together Committee enables collective action around issues facing immigrants, empowers immigrant populations in our region, and addresses gaps in support and services throughout our community. The Committee will focus on a series of priority projects, many of which are connected to economic mobility. Education Programming and the Dubuque College Access Network (DCAN) Through our Education program continue the efforts of our established Local College Access Network (LCAN), which is concentrated on increasing post -secondary educational attainment rates, especially for low-income, minority, and first -generation students in Dubuque. Economic Opportunity Cultivate economic self-sufficiency via expanded use of EITC and VITA programs and enhanced connections to financial pathways via asset development, debt reduction, and savings. This translates into greater financial security for our residents and in turn, our community. Provide free, volunteer income tax/Earned Income Tax Credit assistance. Build community in the Washington neighborhood through leveraging the community garden, local events, and improved engagement of residents. Engage with grassroots organizations and groups in order to try to build community empowerment within underserved communities. Utilize participation in the Urban Institute's Mobility Action Learning Network in order to facilitate this work. Data Provide community stakeholders with data on economic opportunity, poverty, education, and other areas related to the priorities of Project HOPE. Host an annual Data Walk in order to bring community members together to discuss important local data. Partner with the Office of Shared Prosperity & Neighborhood Support to maintain and update the ALICE Data Set for Dubuque to help show cost of living within the community. Food Provider Network Convene a network of local food providers to help coordinate community resources used to combat food insecurity. Identify potential areas for increased collaboration and opportunities to fill existing gaps within Dubuque related to food provision, such as providing special needs or culturally appropriate food items. Investigate the potential for a digital food app to help connect families with available food sources. AIIofUsDubuque Campaign Maintain the resources and materials produced for the AIIofUsDubuque website and investigate the viability of leveraging the site to share and utilize stories of diverse individuals from Dubuque who are helping give back to our community. Restorative Strategies Support the restorative justice program as an alternative to the juvenile justice system by helping set Dubuque County teens on a path to becoming productive citizens and finding future success. With a focus on middle and high school -age youth, the Restorative Strategies program is a collaboration among civic institutions, service providers and volunteers that addresses accountability for rule -breaking, reparation, reconciliation, and, ultimately, reintegration with the community. Every Child Reads (ECR) Continue to bring together key stakeholders for our Every Child Reads (ECR) initiative, focused on promoting early childhood reading proficiency throughout our community. ECR engages in collaborative programming around summer learning, school attendance, school readiness, and increasing the availability of books throughout the community. We will also hold discussions with key partners and community members about the potential for a Youth Summit focused on improving young people's prosperity. Brain Health and Housing Intervention Engage with community stakeholders around supporting the City's first responders in connecting residents to needed brain health and housing interventions during crisis situation. This effort is being conducted in partnership with the Dubuque Police Department. Our work is part of a community -wide response to a brain health needs assessment conducted in 2016 by Project HOPE. MIT Partnership Continue to partner with the MIT Sloan School of Business to bring graduate students to Dubuque in order to conduct research into local needs related to workforce and economic mobility. Equity Index Partner with the City's Office Shared Prosperity & Neighborhood Support and the Office of Equity & Human Rights to consider the potential of launching an Equity Index for Dubuque. This Equity Index would use disaggregated data to help track our community's progress on addressing the disparities in how Dubuque residents are able to succeed and thrive in our city. BankOn Revisit the potential of an affiliate partnership with the national organization BankOn. Grants Collaborative Discuss with partner organizations the potential for a Grants Collaborative, allowing local organizations to leverage grant writing capacity in Dubuque to identify potential funding sources and assist with grant writing and the grant application process. EXHIBIT B CITY COUNCIL GOALS & PRIORITIES DUBUQUE CITY COUNCIL GOALS & PRIORITIES adya BRAD M. CAVANAGH MAYOR RIC W.JONES AT -LARGE LOOKING AHEAD • 0 0 0 0 0 0 0 0 0 • 0 0 0 0 0 0 0 0 . 0 0 0 0 0 0 0 0 • 0 0 0 0 0 0 0 0 0 0 0 0 0 .• 0• 0• 0• 0• 0 k9ffm 'IVV 3F DAVID T. RESNICK SUSAN R. FARBER LAURA J. ROUSSELL DANNY C. SPRANK KATY A. WETHAL AT -LARGE 1ST WARD 2ND WARD 3RD WARD 4TH WARD Over the course of three sessions in August, City Council members affirmed the 15-year vision statement and mission statement and identified eight five-year goals for the city. They also identified top and high priorities for a 2023-2025 policy agenda as well as in -progress projects and capital projects for 2023-2025. FIVE-YEAR GOALS: 2023 - 2025 • Vibrant Community: Healthy and Safe • Financially Responsible, High -Performance City Organization: Sustainable, Equitable, and Effective Service Delivery • Robust Local Economy: Diverse Businesses and Jobs with Economic Prosperity • Livable Neighborhoods and Housing: Great Place to Live • Sustainable Environment: Preserving and Enhancing Natural Resources • Connected Community: Equitable Transportation, Technology Infrastructure, and Mobility • Diverse Arts, Culture, Parks, and Recreation Experiences and Activities • Partnership for a Better Dubuque: Building Our Community that is Viable, Livable, and Equitable Dubuque 2038 is a sustainable and resilient 0 city, an inclusive and equitable community where ALL are welcome. Dubuque 2038 has preserved our Masterpiece on the Mississippi, has a strong, diverse economy and expanding connectivity. Our residents experience healthy living and active lifestyles; have choices of quality, affordable, livable neighborhoods; have an abundance of diverse, fun things to do; and are successfully and actively engaged in the community. Dubuque city government is progressive and financially sound with residents receiving value for their tax dollars and achieving goals through partnerships. Dubuque city government's mission is to deliver excellent municipal services that support urban living; contribute to an equitable, sustainable city; plan for the community's future; and facilitate access to critical human services. POLICY AGEN DA TOP PRIORITIES & HIGH PRIORITIES Policy agenda items are issues that need direction or a policy decision by the City Council, or need a major funding decision by the City Council, or issues that need City Council leadership in the community or with other governmental bodies. The policy agenda is divided into top priorities and high priorities. L e . . . C . Y • • . ' . 0' 0 0 0 0 0 e 0 0 0 0 0 0 0 > 0 0 0 0 0 0 0 . °°°°°°°° ° ° 0 ° ° 0 0 °°. , www.cityofdubuque.org/citycouncil 2023 - 2025 TOP PRIORITIES (in alphabetical order) • Air Service: Future Strategy & Action Plan • City Workforce Retention & Attraction • Comprehensive Study of Fire Station Locations and Staffing • Police Department Full Staffing • Street Maintenance & Rehabilitation Program 2023 - 2025 HIGH PRIORITIES (in alphabetical order) • Bee Branch Detention Basin Pump Replacement • Catfish Creek Sanitary Sewer Project Pump Station • Central Avenue Corridor Revitalization Plan • Leveraging Federal & State Infrastructure Grant Programs • RAISE Grant & Matching Funds for Construction (14th St. Railroad Overpass and Elm St. and 16th St. Corridor Complete Streets) MANAGEMENT IN PROGRESS Et MAJOR PROJECTS Under each City Council goal are items listed as MANAGEMENT IN PROGRESS and MAJOR r071 PROJECTS. Each goal contains management in ql� progress items and some City Council goals alsor-:---lO have major projects associated. ♦"� Management in progress are items that are underway and budgeted. Staff is implementing and providing updates to City Council. k' VIBRANT COMMUNITY MANAGEMENT IN PROGRESS • Comprehensive Police Transparency: Annual Report • Diversity, Equity, and Inclusion City Action Plan: Departmental Action Plans • Emergency Communications Accreditation • Emergency Communications Center: Reassess Funding, Relocation to 2900 Chavenelle • Equitable Fines and Fees Reform • Fire/Police Culture Action Plan: Development and Implementation • Food Insecurity: Report and City Actions • Historic Federal Building: Police Satellite Location • License Plate Reader Cameras: Installation 0 Traffic and Security Cameras Deployment FINANCIALLY -RESPONSIBLE, HIGH- PERFORMANCE CITY ORGANIZATION MANAGEMENT IN PROGRESS • Downtown City Facilities/Workspace Analysis and Plan • Enterprise Asset Management System • Enterprise Resource Planning (ERP) Software Implementation • Federal and State Legislative Advocacy Agenda and Priorities for 2024 • Human Resource Information System/Payroll: RFP and Implementation • Human Resources Modernization • Organizational Culture: Continuous Improvement MAJOR PROJECTS • Data Center Relocation • Engine House #1 Remodel Project ROBUST LOCAL ECONOMY MANAGEMENT IN PROGRESS • Childcare Initiative Strategy and City Actions • City Economic Development and Incentives: Policies, Processes, and Practices • Developers Round Table • Development Process Streamlining • Field of Dreams: Next Steps for City • Job Fair: Implementation and Report • Low/Moderate Income Small Businesses Grants • Minority- and Women -Owned Business Enterprise Procurement Policy, Process Revision, & Recruitment • Poverty Prevention and Reduction Plan Implementation • River Cruise Infrastructure: Environmental Studies/ Permitting • Sports Tourism Development: Response to Opportunities LIVABLE NEIGHBORHOODS & HOUSING MANAGEMENT IN PROGRESS • Imagine Dubuque: Annual Update Report • Multicultural Family Center Youth Programs Expansion • Multi -Tiered Housing Inspection Program • Neighborhood Associations Toolkit • Safe Housing: Housing Inspection Program Enhancements and Software • Truck Route Ordinance • Unified Development Code Update SUSTAINABLE ENVIRONMENT MANAGEMENT IN PROGRESS • Electric Bus Implementation • Electric Fuel Excise Rate Ordinance Adoption • Emerald Ash Borer Response • Odor Reduction Analysis and Report • Pollinator Habitat in Park System • Sewer System Infrastructure Asset Master Plan MAJOR PROJECTS • Lead Water Service Line Replacement • Supervisory Control And Data Acquisition (SCADA) System Overhaul • Water Main Extensions - Southwest Arterial CONNECTED COMMUNITY MANAGEMENT IN PROGRESS • Central Avenue Traffic Corridor Study • Community Broadband Expansion Project • Neighborhood Speeding Mitigation: Direction and Enforcement • Roundabout Policy • Smart Parking and Mobility Study • Traffic Signal Synchronization/STREETS Program MAJOR PROJECTS • Fiber Connections to Additional City Locations Project • Chaplain Schmitt Island Trail Connector Project • Connection to Data Center Project • East/West Corridor Roundabouts: Environmental Clearance a. University/Pennsylvania: Design b. University/Asbury: Design c. University/Loras: Design • Kerper Boulevard Roundabout Project • RAISE Planning Grant for Design a. Elm and 16th Street Project b.14th Street Overpass Project • Southwest Arterial Intelligent Transportation System (ITS) Project DIVERSE ARTS, CULTURE, PARKS, Et RECREATION EXPERIENCES aACTIVITIES MANAGEMENT IN PROGRESS • Arts and Culture Master Plan: Revised Community Engagement Strategy Adoption • Arts Operating Grants Review and Funding • Comiskey Park Upgrades: Phase 2 • Comprehensive Parks Master Plan MAJOR PROJECTS • Eagle Valley Subdivision Park • English Ridge Subdivision Park • Five Flags Center Short -Term Improvements • Jackson Park Restrooms • Westbrook Subdivision Park PARTNERSHIP FOR A BETTER DUBUQUE MANAGEMENT IN PROGRESS • City Life in Spanish: Implementation EXHIBIT C INSURANCE SCHEDULE City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) INSURANCE SCHEDULE G 1. Vendor shall furnish a signed certificate of insurance to the City of Dubuque, Iowa for the coverage required in Exhibit I prior to the contract commencement. Each certificate shall be prepared on the most current ACORD form approved by the Iowa Insurance Division or an equivalent. Each certificate shall include a statement under Description of Operations as to why the certificate was issued. Vendor Service Agreement dated July 1, 2024. 2. All policies of insurance required hereunder shall be with an insurer authorized to do business in Iowa and all insurers shall have a rating of A or better in the current A.M. Best's Rating Guide. 3. Each certificate shall be furnished to the Finance Department of the City of Dubuque. 4. The service provider shall be required to carry the minimum coverage/limits, or greater if required by law or other legal agreement, in Exhibit I. Failure to provide the required minimum coverage shall not be deemed a waiver of such requirements by the City of Dubuque. 5. Failure to obtain or maintain the required insurance shall be considered a material breach of this agreement. 6. All required endorsements shall be attached to the certificate. The certificate is due before the contract/agreement can be approved. 7. Whenever a specific ISO form is referenced the current edition of the form must be used unless an equivalent form is approved by the Director of Finance and Budget. The service provider must identify or list in writing all deviations and exclusions from the ISO form. 8. If vendor's limits of liability are higher than the required minimum limits then the vendor's limits shall be this agreement's required limits. 9. Vendor shall require all subcontractors and sub -subcontractors to obtain and maintain during the performance of work insurance for the coverages described in this Insurance Schedule and shall obtain certificates of insurance from all such subcontractors and sub -subcontractors. Vendor agrees that it shall be liable for the failure of a subcontractor and sub -subcontractor to obtain and maintain such coverage. The City may request a copy of such certificates from the Vendor. 10. Vendor shall be responsible for deductibles/self-insured retention for payment of all policy premiums and other costs associated with the insurance policies required below. 11. All certificates of insurance must include agents name, phone number, and email address. 12. The City of Dubuque reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by this Schedule at any time. 13. The City of Dubuque reserves the right to modify these requirements, including limits, based on changes in the risk or other special circumstances during the term of the agreement, subject to mutual agreement of the parties. Page 1 of 5 Schedule G Vendors January 2023 City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) INSURANCE SCHEDULE G (continued) EXHIBIT I A) COMMERCIAL GENERAL LIABILITY General Aggregate Limit $2,000,000 Products -Completed Operations Aggregate Limit $1,000,000 Personal and Advertising Injury Limit $1,000,000 Each Occurrence $1,000,000 Fire Damage Limit (any one occurrence) $50,000 Medical Payments $5,000 1) Coverage shall be written on an occurrence, not claims made, form. The general liability coverage shall be written in accord with ISO form CG 00 01 or business owners form BP 00 02. All deviations from the standard ISO commercial general liability form CG 00 01, or Business owners form BP 00 02, shall be clearly identified. 2) Include ISO endorsement form CG 25 04 "Designated Location(s) General Aggregate Limit." 3) Include endorsement indicating that coverage is primary and non-contributory. 4) Include Preservation of Governmental Immunities Endorsement (Sample attached). 5) Include additional insured endorsement for: The City of Dubuque, including all its elected and appointed officials, all its employees and volunteers, all its boards, commissions and/or authorities and their board members, employees and volunteers. Use ISO form CG 20 10 (Ongoing operations) or its equivalent. 6) Policy shall include Waiver of Right to Recover from Others endorsement. 7) Policy shall include cancellation and material change endorsement providing thirty (30) days advance written notice of cancellation, non -renewal, reduction in insurance coverage and/or limits and ten (10) days written notice of non-payment of premium shall be sent to: City of Dubuque Finance Department, 50 West 13th Street Dubuque, Iowa 52001. B) WORKERS' COMPENSATION & EMPLOYERS LIABILITY Statutory Benefits covering all employees injured on the job by accident or disease as prescribed by Iowa Code Chapter 85. Coverage A Statutory —State of Iowa Coverage B Employers Liability Each Accident $100,000 Each Employee -Disease $100,000 Policy Limit -Disease $500,000 Policy shall include Waiver of Right to Recover from Others endorsement. Coverage B limits shall be greater if required by the umbrella/excess insurer. OR If, by Iowa Code Section 85.1A, the Vendor is not required to purchase Workers' Compensation Insurance, the Vendor shall have a copy of the State's Nonelection of Page 2 of 5 Schedule G Vendors January 2023 City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) Workers' Compensation or Employers' Liability Coverage form on file with the Iowa Workers' Compensation Insurance Commissioner, as required by Iowa Code Section 87.22. Completed form must be attached. INSURANCE SCHEDULE G (continued) C) POLLUTION LIABILITY Coverage required: _ Yes X No Pollution liability coverage shall be required if the lessee, contracting party, or permittee has any pollution exposure for abatement of hazardous or contaminated materials including, but not limited to, petroleum products, the removal of lead, asbestos, or PCBs. Pollution product and completed operations coverage shall also be covered. Each Occurrence $2,000,000 Policy Aggregate $4,000,000 1) Policy to include job site and transportation coverage. 2) Include additional insured for: The City of Dubuque, including all its elected and appointed officials, all its employees and volunteers, all its boards, commissions and/or authorities and their board members, employees and volunteers. Use ISO form CG 20 10. (Ongoing operations) or its equivalent and CG 20 37(competed operations). 3) Include Preservation of Governmental Immunities Endorsement. 4) Provide evidence of coverage for 5 years after completion of project. 5) Include endorsement indicating that coverage is primary and non-contributory. 6) Policy shall include waiver of right to recovery from others endorsement. D) PROFESSIONAL LIABILITY $1,000,000 Coverage required: _ Yes X No If the required policy provides claims -made coverage: 1) The Retroactive Date must be shown and must be before the date of the agreement. 2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the work or services. 3) If coverage is canceled or non -renewed and not replaced with another claims - made policy form with a Retroactive Date prior to the date of the agreement, the contractor must provide "extended reporting" coverage for a minimum of five (5) years after completion of the work or services. E) CYBER LIABILITY/BREACH $1,000,000 Coverage required: Yes X No Coverage for First and Third Party liability including but not limited to lost data and restoration, loss of income and cyber breach of information. F) UMBRELLA/EXCESS $1,000,000 Coverage required: X Yes _ No Page 3 of 5 Schedule G Vendors January 2023 City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) The General Liability, Automobile Liability and Workers Compensation Insurance requirements may be satisfied with a combination of primary and Umbrella or Excess Liability Insurance. If the Umbrella or Excess Insurance policy does not follow the form of the primary policies, it shall include the same endorsements as required of the primary policies including but not limited to Waiver of Subrogation and Primary and Non- contributory in favor of the City. Page 4 of 5 Schedule G Vendors January 2023 City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) Please be aware that naming the City of Dubuque as an additional insured as is required by this Insurance Schedule may result in the waiver of the City's governmental immunities provided in Iowa Code sec. 670.4. If you would like to preserve those immunities, please use this endorsement or an equivalent form. PRESERVATION OF GOVERNMENTAL IMMUNITIES ENDORSEMENT 1. Nonwaiver of Governmental Immunity. The insurer expressly agrees and states that the purchase of this policy and the including of the City of Dubuque, Iowa as an Additional Insured does not waive any of the defenses of governmental immunity available to the City of Dubuque, Iowa under Code of Iowa Section 670.4 as it is now exists and as it may be amended from time to time. 2. Claims Coverage. The insurer further agrees that this policy of insurance shall cover only those claims not subject to the defense of governmental immunity under the Code of Iowa Section 670.4 as it now exists and as it may be amended from time to time. Those claims not subject to Code of Iowa Section 670.4 shall be covered by the terms and conditions of this insurance policy. 3. Assertion of Government Immunity. The City of Dubuque, Iowa shall be responsible for asserting any defense of governmental immunity, and may do so at any time and shall do so upon the timely written request of the insurer. 4. Non -Denial of Coverage. The insurer shall not deny coverage under this policy and the insurer shall not deny any of the rights and benefits accruing to the City of Dubuque, Iowa under this policy for reasons of governmental immunity unless and until a court of competent jurisdiction has ruled in favor of the defense(s) of governmental immunity asserted by the City of Dubuque, Iowa. No Other Change in Policy. The above preservation of governmental immunities shall not otherwise change or alter the coverage available under the policy. SPECIMEN Page 5 of 5 Schedule G Vendors January 2023 EXHIBIT D INCLUSIVE DUBUQUE A r r Connecting people. Strengthening community. Inclusive Dubuque w Everyone deserves to live in a place where they are respected, valued and engaged in civic life. This philosophy guides the Inclusive Dubuque network. Since 2012, our diverse group of partners has worked together to drive transformational change in Dubuque by reimagining systems, fostering a culture of inclusion, and advancing justice and social equity in all areas of community life. Why It Matters How It Works Our region is growing more diverse. However, many minority communities in Dubuque have historically lacked access to resources that enable them to thrive. Furthermore, residents of diverse backgrounds have experienced hostilities that make them feel unwelcome. To drive economic growth, retain residents and affirm the humanity of all people, everyone must feel welcome and have the ability to achieve their full potential. Our Unique Role We are conveners and collaborators, facilitating important conversations and developing systemic solutions to equity issues, such as: • Preparing minority and first -generation college students for careers. • Improving access to health and wellness resources like brain health services. • Bridging language and cultural barriers so immigrants can fully participate in the community. • Preparing, attracting and retaining a diverse workforce. Hosted by the Community Foundation of Greater Dubuque, Inclusive Dubuque leverages relationships with nonprofits, government entities, businesses and generous community members to realize a shared vision for Dubuque: A vibrant and inclusive region with resources and opportunities for all. f Relationships and community knowledge are at the root of our work. Our partners are local residents and leaders who, through meetings, learning opportunities and workshops, identify ways to drive equitable opportunities for all people. Our Accomplishments • Created Dubuque's first Community Equity Profile in 2015 and updated it in 2023; engaged over 3,500 people in the process across both years. • In partnership with a group of local religious sisters, led and published the Immigration Community Assessment, looking at resources available to local immigrant residents. • Established the Rural Equity Network to strengthen collaboration among community partners to build informed and equitable rural communities. • Formed the Business Leader Equity Cohort for local executives to build a diverse and inclusive workforce. • Published guides focused on building equitable, inclusive communities and workplaces, including the Dubuque Cultural Resource Guide, DEI Toolkit and Workplace Disability Inclusion Guide. I ' AGREEMENT BETWEEN CITY OF DUBUQUE, IOWA AND COMMUNITY FOUNDATION OF GREATER DUBUQUE THIS AGREEMENT, dated for reference purposes the 1st day of July, 2024, is made and entered into by and between City of Dubuque, Iowa (City) and the Community Foundation of Greater Dubuque (Agency). WHEREAS, City desires to engage the services of Agency to furnish professional and technical assistance in connection with Inclusive Dubuque as described in Exhibit A (Scope of Work); and WHEREAS, Agency has signified its willingness to furnish such services to City upon the terms and conditions set forth herein. NOW THEREFORE, in consideration of their mutual promises hereinafter set forth, the parties hereto agree as follows: SECTION 1. SCOPE OF SERVICE. Agency shall provide within City following services: (A) Further City's Goal of Partnership for a Better Dubuque: Building Our Community that is Viable, Livable, and Equitable; (B) Commence work upon execution of this Agreement by both parties, and fully perform the services described in Scope of Work in Exhibit A and comply with City Council goals and priorities set forth in Exhibit B; and (C)Support City's efforts to be a viable, livable, and equitable community, and to advance equity and inclusion. SECTION 2. CITY RESPONSIBILITIES. 2.1 City designates the Chief of Equity & Human Rights, to act as its representative with respect to the work to be performed under this Agreement, and such person shall have authority to transmit instructions, receive information, interpret and define City's policies and provide decisions in a timely manner pertinent to the work covered by this Agreement until Agency has been advised in writing by City that such authority has been revoked. 2.2 In the event that any reports, records and maps are existing and available and are useful to carry out the work on the Scope of the Work, City shall promptly furnish such material to Agency. 2.3 City will provide opportunities to demonstrate this support by inviting the President of the Agency and any employees working on services covered by this agreement to participate in the following professional development opportunities and supporting activities: (A) The opportunity to be active and engaged participants in Inclusive Dubuque peer learning opportunities and strategic efforts; (B) The opportunity to attend intercultural and equity workshops offered by City, including workshops that focus on developing an intercultural team with a strategic plan for advancing equity and inclusion within Agency and through Agency's work; (C)Assistance in creating semi-annual status reports that demonstrate the ways in which Agency's efforts are advancing equity and inclusion; and (D)Access to City's equity toolkit. SECTION 3. TIME OF PERFORMANCE. The term of this Agreement shall be from July 1, 2024 through June 30, 2025. SECTION 4. COMPENSATION. 4.1 City shall pay Agency Seventy -Five Thousand Dollars and 00/100 ($75,000) as compensation for the services provided by Agency, which payment shall constitute full and complete compensation for such services. 4.2 The compensation shall be paid by City to Agency on a quarterly basis, within ten (10) days after receipt by City of a requisition of quarterly sum from Agency. SECTION 5. AUDIT AND EVALUATION. Inasmuch as the funds to be provided to Agency by City are public funds, the Agency agrees that it will maintain books of account in accordance with Generally Accepted Accounting Standards together with necessary documentation to support all expenditures. The records of Agency, including payroll accounts and other records of disbursements and receipts, and other records relating to the performance of the activities herein specified, shall be made available for inspection by City or any Certified Public Accountant acting on its behalf, in order to ascertain performance of Agency under this Agreement. Agency agrees to retain such records for not less than three (3) years. SECTION 6. REPORTING AND MONITORING. 6.1 Agency shall comply with the City of Dubuque's Reporting and Monitoring requirements by using the following link to submit quarterly online reports detailing Agency activities related to the use of City funds provided to Agency: https://www.citvofdubugue.org/FormCenter/Budget-15/Contracted- Services-Performance-Report-208 6.2 In alignment with the City Council's priority of racial equity, Agency must demonstrate how its efforts advance equity and inclusion. This should include program - level data disaggregated, at a minimum, by race, and also by any other demographic the Agency has prioritized. Agency should also identify community -level outcomes in which it is actively working to advance the racial disparity. 6.3 The online quarterly reports shall be due on October 15t", 2024, January 15t" 2025, April 15t", 2025, and June 30t", 2025. Such reports shall include a performance report on the program(s) supported by City funds and a financial report on the use of City funds. 6.4 If Agency has an annual audit performed, Agency shall provide City a copy of the annual audit report within sixty (60) days of audit completion. The Audit shall be submitted as either an electronic or paper document to the Economic Development Director. SECTION 7. DISCRIMINATION. 7.1 In carrying out the services under this Agreement, Agency shall not discriminate against any employee or applicant for employment because of age, color, familial status, gender identity, marital status, mental/physical disability, national origin, race, religion/creed, sex, or sexual orientation. Agency shall take affirmative action to ensure that applicants for employment are employed and that employees are treated during employment without regard to age, color, familial status, gender identity, marital status, mental/physical disability, national origin, race, religion/creed, sex, or sexual orientation. Such action shall include but not be limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. 7.2 Agency agrees and will undertake whatever affirmative measures are necessary so that no person shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activities funded in whole or in part with any of the funds made available to Agency under the terms of this Agreement because of age, color, familial status, gender identity, marital status, mental/physical disability, national origin, race, religion/creed, sex, or sexual orientation. SECTION 8. TERMINATION OF AGREEMENT. If, through any cause, Agency shall fail to fulfill in a timely and proper manner its obligations under this Agreement, or if Agency shall violate any of the covenants, agreements or stipulations of this Agreement, City shall thereupon have the right to terminate this Agreement by giving written notice to Agency of such and specifying the effective date thereof not less than thirty (30) days before the effective date of such termination. If Agency shall fail to cure its default to the satisfaction of City in City's sole discretion within such thirty (30) day period, this Agreement shall be deemed terminated at the end of such thirty (30) day period without further action of either party. Upon termination of this Agreement, Agency shall return to City all unexpended funds and/or any funds utilized for purposes other than stated in the Agreement. SECTION 9. ASSIGNABILITY. Agency shall not assign any interest in this Agreement without the prior written approval of City. SECTION 10. INSURANCE. At the time of execution of this Agreement by Agency, Agency shall provide City copies of Agency's insurance certificates showing compliance with the insurance requirements of Insurance Schedule G, included as Exhibit C. CITY OF DUBUQUE, IOWA COMMUNITY FOUNDATION OF GREATER DUBUQUE By: rad . Ca , Mayor � a'son Adams, Director of Finance ATTEST: r Adrienne Breitfelder, City Clerk EXHIBIT A SCOPE OF WORK Inclusive Dubuque SCOPE OF WORK FY25 Inclusive Dubuque Network The Inclusive Dubuque Network stakeholders continue to gather, providing an opportunity for network partners to share updates on DEI training opportunities, discuss recent local and national DEI issues, and share personal or organizational stories of their DEI challenges and successes. At each gathering 20-30 partners attend these network meetings. This year we are working on the best strategy to continue the work and create a greater impact through this network. Business Leader Equity Cohort and Employer Inclusion Council This group of executive level leaders (Presidents, C-Level executives, and business owners) and regional action network made up of human resource professionals and managers continue to gather on a quarterly basis to discuss the impact that the changing demographics have in recruiting and retaining minority employees for their organizations and to our community. DEI Toolkit We at the Community Foundation of Greater Dubuque are on our own journey to incorporate diversity, equity, and inclusion (DEI) concepts into our work. We have collected many resources and learning tools used in our DEI workshops for team members, and we are pleased to share them with any organization seeking to deepen its staff's understanding of these important issues. This is a living resource that is continuously updated and is available online. Community Racial Equity Profile In 2023, CFGD completed a second iteration of this Equity Profile, leveraging local data, educational panels, surveys, and community dialogues to engage a diverse range of Dubuque residents on topics like housing, education, and health. All the data and conversations during this work guide us around the question of equity and whether the systems in our community are enabling all residents to thrive, no matter who they are. And by comparing data and responses with similar feedback from 2015, we highlighted the persistent structural roots that lead to ongoing disparities, as well as identifying areas of growth and reform that have taken place over the last 7 years. This equity profile will continue to guide our work moving forward. Julien Dubuque International Film Festival (JDIFF) Sponsorship We've continued to be a supporter of the JDIFF, sponsoring films that highlight equity and diversity issues in our community. Use of this new medium (film), in a new venue, sparked conversation with an expanded audience about the relevance of inclusion and equity in our local community. Equity Speakers, Communications, and other Equity Training Opportunities We will identify opportunities to coordinate with partners in the community to bring DEI speakers to Dubuque. Disaster Preparedness and Resiliency We will work on a disaster preparedness and resiliency strategy where equity is at the forefront, making sure resources are accessible, culturally and linguistically tailored to mitigate disparities. This work, done in conjunction with local partners, will build trust in our community over time so that BIPOC and immigrant groups are confident in accessing resources when disaster strikes. Young Professionals of Color Cohort We are creating a cohort for professionals of color where they will be able to access local resources, feel empowered to grow within their professional career and can identify new opportunities to take on leadership roles within Dubuque. This six-month program will be piloted this year, with the goal of involving 10-12 young professionals of color living and working in Dubuque. During this six-month period, these young professionals will engage in a curriculum designed to leverage networks, build leadership skills and create individualized plans to have deeper engagement within the Dubuque community. Black and Brown Girls Mentoring Group We are collaborating with multiple organizations and stakeholders to pilot a mentoring group dedicated to mentoring and supporting young girls of color in Dubuque Community School district high schools. In partnership with DCSD, young girls of color will have the opportunity to engage with volunteers who will mentor them both formally, through structured conversations and activities, as well as informally by visiting them and hosting open discussions on school campuses. The goal of this program is to ensure these young women have trusted and caring adults available to them during the school day, which will lead to a more engaging educational experience. Better Together Committee Inclusive Dubuque continues to support this committee focused on systemic barriers facing our immigrant populations. Inclusive Dubuque work will focus specifically on greater immigrant participation in the committee and increasing school attendance among our immigrant population with a focus on our Marshallese students. Peer -Learning Council (PLC) Following the PLC becoming inactive during the pandemic due to many of the members leaving Dubuque, we are looking at the potential of reforming the PLC, making improvements to the groups structure, and resuming meetings. Potential activities for the PLC include: • Developing and conducting the Best Practices in DEI Training Series • Guiding the support for past and future Best Practices participants • Any other equity educational opportunities, including responses to the community regarding hate/bias incidents, community conversations, etc. EXHIBIT B CITY COUNCIL GOALS & PRIORITIES DUBUQUE CITY COUNCIL GOALS & PRIORITIES adya BRAD M. CAVANAGH MAYOR RIC W.JONES AT -LARGE LOOKING AHEAD • 0 0 0 0 0 0 0 0 0 • 0 0 0 0 0 0 0 0 . 0 0 0 0 0 0 0 0 • 0 0 0 0 0 0 0 0 0 0 0 0 0 .• 0• 0• 0• 0• 0 k9ffm 'IVV 3F DAVID T. RESNICK SUSAN R. FARBER LAURA J. ROUSSELL DANNY C. SPRANK KATY A. WETHAL AT -LARGE 1ST WARD 2ND WARD 3RD WARD 4TH WARD Over the course of three sessions in August, City Council members affirmed the 15-year vision statement and mission statement and identified eight five-year goals for the city. They also identified top and high priorities for a 2023-2025 policy agenda as well as in -progress projects and capital projects for 2023-2025. FIVE-YEAR GOALS: 2023 - 2025 • Vibrant Community: Healthy and Safe • Financially Responsible, High -Performance City Organization: Sustainable, Equitable, and Effective Service Delivery • Robust Local Economy: Diverse Businesses and Jobs with Economic Prosperity • Livable Neighborhoods and Housing: Great Place to Live • Sustainable Environment: Preserving and Enhancing Natural Resources • Connected Community: Equitable Transportation, Technology Infrastructure, and Mobility • Diverse Arts, Culture, Parks, and Recreation Experiences and Activities • Partnership for a Better Dubuque: Building Our Community that is Viable, Livable, and Equitable Dubuque 2038 is a sustainable and resilient 0 city, an inclusive and equitable community where ALL are welcome. Dubuque 2038 has preserved our Masterpiece on the Mississippi, has a strong, diverse economy and expanding connectivity. Our residents experience healthy living and active lifestyles; have choices of quality, affordable, livable neighborhoods; have an abundance of diverse, fun things to do; and are successfully and actively engaged in the community. Dubuque city government is progressive and financially sound with residents receiving value for their tax dollars and achieving goals through partnerships. Dubuque city government's mission is to deliver excellent municipal services that support urban living; contribute to an equitable, sustainable city; plan for the community's future; and facilitate access to critical human services. POLICY AGEN DA TOP PRIORITIES & HIGH PRIORITIES Policy agenda items are issues that need direction or a policy decision by the City Council, or need a major funding decision by the City Council, or issues that need City Council leadership in the community or with other governmental bodies. The policy agenda is divided into top priorities and high priorities. L e . . . C . Y • • . ' . 0' 0 0 0 0 0 e 0 0 0 0 0 0 0 > 0 0 0 0 0 0 0 . °°°°°°°° ° ° 0 ° ° 0 0 °°. , www.cityofdubuque.org/citycouncil 2023 - 2025 TOP PRIORITIES (in alphabetical order) • Air Service: Future Strategy & Action Plan • City Workforce Retention & Attraction • Comprehensive Study of Fire Station Locations and Staffing • Police Department Full Staffing • Street Maintenance & Rehabilitation Program 2023 - 2025 HIGH PRIORITIES (in alphabetical order) • Bee Branch Detention Basin Pump Replacement • Catfish Creek Sanitary Sewer Project Pump Station • Central Avenue Corridor Revitalization Plan • Leveraging Federal & State Infrastructure Grant Programs • RAISE Grant & Matching Funds for Construction (14th St. Railroad Overpass and Elm St. and 16th St. Corridor Complete Streets) MANAGEMENT IN PROGRESS Et MAJOR PROJECTS Under each City Council goal are items listed as MANAGEMENT IN PROGRESS and MAJOR r071 PROJECTS. Each goal contains management in ql� progress items and some City Council goals alsor-:---lO have major projects associated. ♦"� Management in progress are items that are underway and budgeted. Staff is implementing and providing updates to City Council. k' VIBRANT COMMUNITY MANAGEMENT IN PROGRESS • Comprehensive Police Transparency: Annual Report • Diversity, Equity, and Inclusion City Action Plan: Departmental Action Plans • Emergency Communications Accreditation • Emergency Communications Center: Reassess Funding, Relocation to 2900 Chavenelle • Equitable Fines and Fees Reform • Fire/Police Culture Action Plan: Development and Implementation • Food Insecurity: Report and City Actions • Historic Federal Building: Police Satellite Location • License Plate Reader Cameras: Installation 0 Traffic and Security Cameras Deployment FINANCIALLY -RESPONSIBLE, HIGH- PERFORMANCE CITY ORGANIZATION MANAGEMENT IN PROGRESS • Downtown City Facilities/Workspace Analysis and Plan • Enterprise Asset Management System • Enterprise Resource Planning (ERP) Software Implementation • Federal and State Legislative Advocacy Agenda and Priorities for 2024 • Human Resource Information System/Payroll: RFP and Implementation • Human Resources Modernization • Organizational Culture: Continuous Improvement MAJOR PROJECTS • Data Center Relocation • Engine House #1 Remodel Project ROBUST LOCAL ECONOMY MANAGEMENT IN PROGRESS • Childcare Initiative Strategy and City Actions • City Economic Development and Incentives: Policies, Processes, and Practices • Developers Round Table • Development Process Streamlining • Field of Dreams: Next Steps for City • Job Fair: Implementation and Report • Low/Moderate Income Small Businesses Grants • Minority- and Women -Owned Business Enterprise Procurement Policy, Process Revision, & Recruitment • Poverty Prevention and Reduction Plan Implementation • River Cruise Infrastructure: Environmental Studies/ Permitting • Sports Tourism Development: Response to Opportunities LIVABLE NEIGHBORHOODS & HOUSING MANAGEMENT IN PROGRESS • Imagine Dubuque: Annual Update Report • Multicultural Family Center Youth Programs Expansion • Multi -Tiered Housing Inspection Program • Neighborhood Associations Toolkit • Safe Housing: Housing Inspection Program Enhancements and Software • Truck Route Ordinance • Unified Development Code Update SUSTAINABLE ENVIRONMENT MANAGEMENT IN PROGRESS • Electric Bus Implementation • Electric Fuel Excise Rate Ordinance Adoption • Emerald Ash Borer Response • Odor Reduction Analysis and Report • Pollinator Habitat in Park System • Sewer System Infrastructure Asset Master Plan MAJOR PROJECTS • Lead Water Service Line Replacement • Supervisory Control And Data Acquisition (SCADA) System Overhaul • Water Main Extensions - Southwest Arterial CONNECTED COMMUNITY MANAGEMENT IN PROGRESS • Central Avenue Traffic Corridor Study • Community Broadband Expansion Project • Neighborhood Speeding Mitigation: Direction and Enforcement • Roundabout Policy • Smart Parking and Mobility Study • Traffic Signal Synchronization/STREETS Program MAJOR PROJECTS • Fiber Connections to Additional City Locations Project • Chaplain Schmitt Island Trail Connector Project • Connection to Data Center Project • East/West Corridor Roundabouts: Environmental Clearance a. University/Pennsylvania: Design b. University/Asbury: Design c. University/Loras: Design • Kerper Boulevard Roundabout Project • RAISE Planning Grant for Design a. Elm and 16th Street Project b.14th Street Overpass Project • Southwest Arterial Intelligent Transportation System (ITS) Project DIVERSE ARTS, CULTURE, PARKS, Et RECREATION EXPERIENCES aACTIVITIES MANAGEMENT IN PROGRESS • Arts and Culture Master Plan: Revised Community Engagement Strategy Adoption • Arts Operating Grants Review and Funding • Comiskey Park Upgrades: Phase 2 • Comprehensive Parks Master Plan MAJOR PROJECTS • Eagle Valley Subdivision Park • English Ridge Subdivision Park • Five Flags Center Short -Term Improvements • Jackson Park Restrooms • Westbrook Subdivision Park PARTNERSHIP FOR A BETTER DUBUQUE MANAGEMENT IN PROGRESS • City Life in Spanish: Implementation EXHIBIT C INSURANCE SCHEDULE City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) INSURANCE SCHEDULE G 1. Vendor shall furnish a signed certificate of insurance to the City of Dubuque, Iowa for the coverage required in Exhibit I prior to the contract commencement. Each certificate shall be prepared on the most current ACORD form approved by the Iowa Insurance Division or an equivalent. Each certificate shall include a statement under Description of Operations as to why the certificate was issued. Vendor Service Agreement dated July 1, 2024. 2. All policies of insurance required hereunder shall be with an insurer authorized to do business in Iowa and all insurers shall have a rating of A or better in the current A.M. Best's Rating Guide. 3. Each certificate shall be furnished to the Finance Department of the City of Dubuque. 4. The service provider shall be required to carry the minimum coverage/limits, or greater if required by law or other legal agreement, in Exhibit I. Failure to provide the required minimum coverage shall not be deemed a waiver of such requirements by the City of Dubuque. 5. Failure to obtain or maintain the required insurance shall be considered a material breach of this agreement. 6. All required endorsements shall be attached to the certificate. The certificate is due before the contract/agreement can be approved. 7. Whenever a specific ISO form is referenced the current edition of the form must be used unless an equivalent form is approved by the Director of Finance and Budget. The service provider must identify or list in writing all deviations and exclusions from the ISO form. 8. If vendor's limits of liability are higher than the required minimum limits then the vendor's limits shall be this agreement's required limits. 9. Vendor shall require all subcontractors and sub -subcontractors to obtain and maintain during the performance of work insurance for the coverages described in this Insurance Schedule and shall obtain certificates of insurance from all such subcontractors and sub -subcontractors. Vendor agrees that it shall be liable for the failure of a subcontractor and sub -subcontractor to obtain and maintain such coverage. The City may request a copy of such certificates from the Vendor. 10. Vendor shall be responsible for deductibles/self-insured retention for payment of all policy premiums and other costs associated with the insurance policies required below. 11. All certificates of insurance must include agents name, phone number, and email address. 12. The City of Dubuque reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by this Schedule at any time. 13. The City of Dubuque reserves the right to modify these requirements, including limits, based on changes in the risk or other special circumstances during the term of the agreement, subject to mutual agreement of the parties. Page 1 of 5 Schedule G Vendors January 2023 City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) INSURANCE SCHEDULE G (continued) EXHIBIT I A) COMMERCIAL GENERAL LIABILITY General Aggregate Limit $2,000,000 Products -Completed Operations Aggregate Limit $1,000,000 Personal and Advertising Injury Limit $1,000,000 Each Occurrence $1,000,000 Fire Damage Limit (any one occurrence) $50,000 Medical Payments $5,000 1) Coverage shall be written on an occurrence, not claims made, form. The general liability coverage shall be written in accord with ISO form CG 00 01 or business owners form BP 00 02. All deviations from the standard ISO commercial general liability form CG 00 01, or Business owners form BP 00 02, shall be clearly identified. 2) Include ISO endorsement form CG 25 04 "Designated Location(s) General Aggregate Limit." 3) Include endorsement indicating that coverage is primary and non-contributory. 4) Include Preservation of Governmental Immunities Endorsement (Sample attached). 5) Include additional insured endorsement for: The City of Dubuque, including all its elected and appointed officials, all its employees and volunteers, all its boards, commissions and/or authorities and their board members, employees and volunteers. Use ISO form CG 20 10 (Ongoing operations) or its equivalent. 6) Policy shall include Waiver of Right to Recover from Others endorsement. 7) Policy shall include cancellation and material change endorsement providing thirty (30) days advance written notice of cancellation, non -renewal, reduction in insurance coverage and/or limits and ten (10) days written notice of non-payment of premium shall be sent to: City of Dubuque Finance Department, 50 West 13th Street Dubuque, Iowa 52001. B) WORKERS' COMPENSATION & EMPLOYERS LIABILITY Statutory Benefits covering all employees injured on the job by accident or disease as prescribed by Iowa Code Chapter 85. Coverage A Statutory —State of Iowa Coverage B Employers Liability Each Accident $100,000 Each Employee -Disease $100,000 Policy Limit -Disease $500,000 Policy shall include Waiver of Right to Recover from Others endorsement. Coverage B limits shall be greater if required by the umbrella/excess insurer. OR If, by Iowa Code Section 85.1A, the Vendor is not required to purchase Workers' Compensation Insurance, the Vendor shall have a copy of the State's Nonelection of Page 2 of 5 Schedule G Vendors January 2023 City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) Workers' Compensation or Employers' Liability Coverage form on file with the Iowa Workers' Compensation Insurance Commissioner, as required by Iowa Code Section 87.22. Completed form must be attached. INSURANCE SCHEDULE G (continued) C) POLLUTION LIABILITY Coverage required: _ Yes X No Pollution liability coverage shall be required if the lessee, contracting party, or permittee has any pollution exposure for abatement of hazardous or contaminated materials including, but not limited to, petroleum products, the removal of lead, asbestos, or PCBs. Pollution product and completed operations coverage shall also be covered. Each Occurrence $2,000,000 Policy Aggregate $4,000,000 1) Policy to include job site and transportation coverage. 2) Include additional insured for: The City of Dubuque, including all its elected and appointed officials, all its employees and volunteers, all its boards, commissions and/or authorities and their board members, employees and volunteers. Use ISO form CG 20 10. (Ongoing operations) or its equivalent and CG 20 37(competed operations). 3) Include Preservation of Governmental Immunities Endorsement. 4) Provide evidence of coverage for 5 years after completion of project. 5) Include endorsement indicating that coverage is primary and non-contributory. 6) Policy shall include waiver of right to recovery from others endorsement. D) PROFESSIONAL LIABILITY $1,000,000 Coverage required: _ Yes X No If the required policy provides claims -made coverage: 1) The Retroactive Date must be shown and must be before the date of the agreement. 2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the work or services. 3) If coverage is canceled or non -renewed and not replaced with another claims - made policy form with a Retroactive Date prior to the date of the agreement, the contractor must provide "extended reporting" coverage for a minimum of five (5) years after completion of the work or services. E) CYBER LIABILITY/BREACH $1,000,000 Coverage required: Yes X No Coverage for First and Third Party liability including but not limited to lost data and restoration, loss of income and cyber breach of information. F) UMBRELLA/EXCESS $1,000,000 Coverage required: X Yes _ No Page 3 of 5 Schedule G Vendors January 2023 City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) The General Liability, Automobile Liability and Workers Compensation Insurance requirements may be satisfied with a combination of primary and Umbrella or Excess Liability Insurance. If the Umbrella or Excess Insurance policy does not follow the form of the primary policies, it shall include the same endorsements as required of the primary policies including but not limited to Waiver of Subrogation and Primary and Non- contributory in favor of the City. Page 4 of 5 Schedule G Vendors January 2023 City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) Please be aware that naming the City of Dubuque as an additional insured as is required by this Insurance Schedule may result in the waiver of the City's governmental immunities provided in Iowa Code sec. 670.4. If you would like to preserve those immunities, please use this endorsement or an equivalent form. PRESERVATION OF GOVERNMENTAL IMMUNITIES ENDORSEMENT 1. Nonwaiver of Governmental Immunity. The insurer expressly agrees and states that the purchase of this policy and the including of the City of Dubuque, Iowa as an Additional Insured does not waive any of the defenses of governmental immunity available to the City of Dubuque, Iowa under Code of Iowa Section 670.4 as it is now exists and as it may be amended from time to time. 2. Claims Coverage. The insurer further agrees that this policy of insurance shall cover only those claims not subject to the defense of governmental immunity under the Code of Iowa Section 670.4 as it now exists and as it may be amended from time to time. Those claims not subject to Code of Iowa Section 670.4 shall be covered by the terms and conditions of this insurance policy. 3. Assertion of Government Immunity. The City of Dubuque, Iowa shall be responsible for asserting any defense of governmental immunity, and may do so at any time and shall do so upon the timely written request of the insurer. 4. Non -Denial of Coverage. The insurer shall not deny coverage under this policy and the insurer shall not deny any of the rights and benefits accruing to the City of Dubuque, Iowa under this policy for reasons of governmental immunity unless and until a court of competent jurisdiction has ruled in favor of the defense(s) of governmental immunity asserted by the City of Dubuque, Iowa. No Other Change in Policy. The above preservation of governmental immunities shall not otherwise change or alter the coverage available under the policy. SPECIMEN Page 5 of 5 Schedule G Vendors January 2023