Seippel Road Water Main Lowering Project Public Hearing - Project Code: 4281000059City of Dubuque
City Council Meeting
Public Hearings # 07.
Copyrighted
June 17, 2024
ITEM TITLE: Seippel Road Water Main Lowering Project Public Hearing - Project
Code:4281000059
SUMMARY: Proof of publication on notice of public hearing to consider City Council
approval of the plans, specifications, form of contract and estimated cost
of $322,500.00 for the Seippel Road Water Main Lowering Project
through the adoption of the attached resolution, and City Manager
recommending approval.
RESOLUTION Approval of plans, specifications, form of contract, and
estimated cost for the Seippel Road Water Main Lowering Project
SUGGESTED Suggested Disposition: Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
Description
Type
MVM Memo
City Manager Memo
Staff Memo
Staff Memo
Resolution
Resolutions
THE CITY
DUOF
B TEE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Seippel Road Water Main Lowering Project
Public Hearing
Project Code: 4281000059
DATE: June 12, 2024
Dubuque
All -America City
IN
2007.2012.2013
2017*2019
City Engineer Gus Psihoyos is recommending City Council approval of the plans,
specifications, form of contract and estimated cost of $322,500.00 for the Seippel Road
Water Main Lowering Project through the adoption of the attached resolution.
Fifty percent of the costs will be paid by Kwik Trip.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Chris Lester, Water Department Director
Jenny Larson, Chief Financial Officer
Bob Schiesl, Assistant City Engineer
Nate Kieffer, Land Surveyor
Nathan Steffen, Civil Engineer
THE CITY OF
DUB E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: June 11, 2024
RE: Seippel Road Water Main Lowering Project
Public Hearing
Project Code: 4281000059
INTRODUCTION
Dubuque
All•Merin City
2007-2012.2013
2017*2019
This memorandum requests the City Council conduct a public hearing for the Seippel
Road Water Main Lowering Project.
BACKGROUND
By Resolution 411-23 on December 18, 2023, City Council approved an agreement
between the City of Dubuque and Kwik Trip, Inc. (KTI) for construction of certain off -site
public roadway and utility improvements at the intersection of Seippel Road and
Airborne Road related to the proposed site improvements by KTI. A copy of the
agreement and Council memos are attached.
KTI is planning to develop an 8.3-acre site located at the southeast quadrant of the
intersection of Seippel Road and Airborne Road. The proposed site development
includes a KTI convenience store and gas station which will include both car/truck and
semi fueling stations.
During the site plan review process, the City requested that KTI hire a consultant to
perform a Traffic Impact Study due to the fact that convenience stores and gas stations
are high traffic generator land uses. Based on projected growth and development in the
surrounding areas, the traffic study recommended that future capacity improvements
may be warranted at the existing intersection of Seippel and Airborne roads, which
could include adding traffic signals with geometric modifications (additional thru and turn
lanes). As an alternate preferred option, the City is planning for the development of a
roundabout intersection at this location, which will meet the same standards of traffic
signals.
In coordination with the Kwik Trip site construction schedule, the City is also planning to
lower an existing watermain and fiber optics utility, along with associated grading, on
the south side of Seippel Road just east of its intersection with Airborne Road to
accommodate construction of future intersection improvements at Seippel and Airborne.
In addition, the City is offering KTI the option to lower the existing watermain and fiber
optics utility, along with associated grading, along the remainder of the KTI site's
northern frontage to increase visibility to their site as part of the City project. KTI would
1
be responsible for reimbursing the City their share (50%) of the actual costs of the
watermain, fiber optics, and grading project.
KTI tentatively plans to begin construction of the proposed public off site and private site
improvements in the Fall of 2024 and open for business in 2026. The City will complete
the water main, fiber optics, and grading project in coordination with/prior to the
construction of the Convenience Store/Gas Station business.
DISCUSSION
In coordination with the Kwik Trip site construction schedule, the City has agreed to
lower the existing water main and fiber optics utility, along with associated grading on
the south side of Seippel Road just east of its intersection with Airborne Road to
accommodate construction of the future roundabout. KTI has agreed to pay 50% of the
actual costs of the project to increase visibility to their site from Seippel Road.
When the original Kwik Trip Development Agreement was prepared, it was estimated
that 400-feet of water main would need to be lowered, however upon completing the
final design it was determined that 500-feet of water main would need to be lowered to
match the site grading plans and not create a high spot in the water main alignment.
The proposed construction improvements will include the following:
• Installation of approximately 500-feet of 12-inch ductile iron water main
• The new water main will be installed at a lower depth and the existing water
main will be removed and salvaged
• Installation of 2 fire hydrants
• Installation of a 12-inch water main stub for the extension of 12-inch water
main along the Airborne Road frontage by KTI.
• Installation of a 6-inch water main stub for the extension of a 6-inch water
service line by KTI to service their site.
• Lowering of approximately 100 feet of City fiber optic conduit
• Excavating and hauling approximately 2,300 cubic yards of soil to an off -site
location to complete the associated grading.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process
Publish Notice to Bidders, Advertise for Bids
Publish Public Hearing Notice on Plans & Specs
Public Hearing on Plans & Specs
Receipt of Bid Proposals (Bid -Letting)
Award Construction Contract
Project Substantial Completion Date
Project Final Completion Date
RECOMMENDATION
June 3, 2024
June 7, 2024
June 7, 2024
June 17, 2024
June 20, 2024
July 1, 2024
August 30, 2024
September 30, 2024
I recommend the City Council conduct a public hearing and approve the plans,
specifications, form of contract and construction estimate for the Seippel Road Water
Main Lowering Project.
BUDGETIMPACT
A Development Agreement has been entered into between the City and Kwik Trip,
portions of the Development Agreement that pertain to the watermain lowering project
include:
1. "City shall be responsible to construct and pay the cost to lower approximately
200 lineal feet of water main, fiber optics utility and associated grading at the
northwest portion of the Development Project Site to accommodate construction
of future intersection improvements at Seippel and Airborne as conceptually
shown on Exhibit E. City shall schedule and coordinate this work to coincide with
the construction activities at the site and shall be completed no later than
September 1, 2024. The estimated design and construction costs of the
northwestern portion of the project is $100,000."
2. "Kwik Trip shall be responsible for the cost to lower approximately 200 lineal feet
of water main, fiber optics utility, and associated grading, including material
hauling, at the northeast portion of the Development Project Site to improve site
visibility to the Development Project as conceptually shown on Exhibit E. City
shall schedule and coordinate this work to coincide with the construction
activities at the site. City shall design and bid the entire project being
approximately 400 lineal feet of lowering water main, fiber optics utility, and
associated grading along the northern portion of the Development Project Site
(Entire Lowering Project). City shall share the bid results with Kwik Trip and Kwik
Trip shall have the option of deleting their 200 lineal feet of the Entire Lowering
Project at their own discretion and Kwik Trip shall then have no responsibility for
any costs related to the Entire Lowing Project. If this option is waived by Kwik
Trip, the City will construct the Entire Lowering Project and invoice Kwik Trip for
fifty (50) percent of the actual cost of construction of the Entire Lowering Project.
Kwik Trip shall reimburse City for the invoiced amount within 30 days of receipt of
said invoice. The estimated design and construction costs for the Entire Lowering
Project is $200,000."
The City and KTI have been meeting regularly on this project and KTI is aware and
agreeable to the extra cost of the project.
The current estimate of probable cost for Seippel Road Watermain Lowering Project is
as follows:
Description
Cost Estimate
Construction Contract
$ 258,000.00
Contingency (10%)
25,800.00
Construction Engineering & Inspection (15%)
38,700.00
Total Construction Cost Estimate
$ 322,500.00
The project funding is summarized as follows:
Project No.
Fund Description
Fund Amount
Seippel Rd. Watermain Lowering
$ 161,250.00
4281000059
Kwik Trip Contribution
161,250.00
Total Project Funding
$ 322,500.00
3
ACTION TO BE TAKEN
I respectfully request the City Council conduct a public hearing and approve the plans,
specifications, form of contract and estimated cost for the Seippel Road Water Main
Lowering Project.
Attach.
Prepared by: Nathan Steffen, Civil Engineer
cc: Chris Lester, Water Department Director
Jenny Larson, Chief Financial Officer
Bob Schiesl, Assistant City Engineer
Nate Kieffer, Land Surveyor
Trent Kastenschmidt, Kwik Trip, Inc.
Troy Mleziva, Kwik Trip, Inc.
12
Prepared by Robert Schiesl City of Dubu ue Engineering, 50 W. 13th St. Dubuque, IA 52001 563 589-4270
Return to Adrienne N. Breitfelder City Clerk City of Dubuque, 50 W. 13th St. Dubuque, IA 52001 (563)589-4100
RESOLUTION NO. 200-24
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE SEIPPEL ROAD WATER MAIN LOWERING PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the attached plans, specifications, form of contract and estimate of total cost
for the Seippel Road Water Main Lowering Project in the estimated amount $322,500.00,
are hereby approved.
Passed, approved, and adopted this 17th day of June 2024.
Attest.
Adrienne Breitfelder; CMC City Clerk
STATE OF IOWA SS:
DUBUQUE COUNTY
CERTIFICATE OF PUBLICATION
I, Kathy Goetzinger, a Billing Clerk for Woodward
Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald, a newspaper of general
circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the
attached notice was published in said newspaper on the
following dates:
06/07/2024
and for which the charge is 52.44
Subscribed to before me, a Notary Public in and for
Dubuque County, Iowa,
this 7th day of June, 2024
k � I on.'�
Notary PLvic in and for DubuqJ County, Iowa.
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Ad text :
CITY OF DUBUQUE, IOWA
OFFICIAL NOTICE
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE SEIPPEL ROAD WATER MAIN
LOWERING PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of
Dubuque, Iowa will hold a public hearing on the proposed
plans, specifications, form of contract and estimated cost for
the Seippel Road Water Main Lowering Project in accordance
with the provisions of Chapter 26, Code of Iowa, at 6:30 p.m.,
on the 17th day of June 2024, in the Historic Federal Building
Council Chambers, 350 West 6th Street, Dubuque, Iowa. Said
proposed plans, specifications, form of contract and estimated
cost are now on file in the office of the City Clerk. At said
hearing any interested person may appear and file objections
thereto.
The scope of the Project is as follows:
? Installation of approximately 500 feet of 12-inch ductile
iron water main
? The new water main will be installed at a lower depth and
the existing water main will be removed and salvaged
? Installation of 2 fire hydrants
? Installation of a 12-inch water main stub for the
extension of 12-inch water main along the Airborne Road
frontage by KTI.
? Installation of a 6-inch water main stub for the extension
of a 6-inch water service line by KTI to service their site.
? Lowering of approximately 100 feet of City fiber optic
conduit
? Excavating and hauling approximately 2,300 cubic yards of
soil to an off -site location to complete the associated
grading.
At the meeting, the City Council will receive oral and
written comments from any resident or property owner of said
City to the above action. The official agenda will be posted
the Friday before the meeting and will contain public input
options. The City Council agenda can be accessed at
https://cityofdubuque.novusagenda.com/AgendaPublic/ or by
contacting the City Clerk's Office at 563-589-4100,
ctyclerk@cityofdubuque.org.
Written comments regarding the above public hearings may be
submitted to the City Clerk's Office via email at
ctyclerk@cityofdubuque.org or by mail to City Clerk's Office,
City Hall, 50 W. 13th St., Dubuque, IA 52001, before said
time of public hearing. At said time and place of public
hearings the City Council will receive any written comments.
Copies of supporting documents for the public hearings are
on file in the City Clerk's Office and may be viewed Monday
through Friday between 8:00 a.m. and 5:00 p.m.
Individuals with limited English proficiency, vision,
hearing, or speech impairments requiring special assistance
should contact the City Clerk's Office at (563) 589-4100, TDD
(563) 690-6678, ctyclerk@cityofdubuque.org as soon as
feasible. Deaf or hard -of -hearing individuals can use Relay
Iowa by dialing 711 or (800) 735-2942.
Published by order of the City Council given on the 3rd day
of June, 2024.
Adrienne N. Breitfelder, City Clerk
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