Award of Public Improvement Construction Contract for the Eagle Valley, Westbrook, and English Ridge Subdivision Parks Development ProjectCity of Dubuque
City Council Meeting
Action Items # 09.
Copyrighted
June 17, 2024
ITEM TITLE: Award of Public Improvement Construction Contract for the Eagle Valley,
Westbrook, and English Ridge Subdivision Parks Development Project
SUMMARY: City Manager recommending City Council adopt the resolution to
approve the Eagle Valley, Westbrook, and English Ridge Subdivision
Parks Development Project and award the Public Improvement
Construction Contract in the amount of $719,550.00 to McDermott
Construction.
SUGGESTED
DISPOSITION:
ATTACHMENTS:
Description
MVM Memo
RESOLUTION Awarding the Public Improvement Construction Contract
for the Eagle Valley, Westbrook, and English Ridge Subdivision Park
Development Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
Staff Memo
Resolution
Engineering Consultant Recommendation of Contract
Award
Type
City Manager Memo
Staff Memo
Resolutions
Supporting Documentation
THE CITY OF
Dubuque
DUB TEE1.
All -America City
Masterpiece on the Mississippi
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Award of Public Improvement Construction Contract for the Eagle Valley,
Westbrook, and English Ridge Subdivision Parks Development Project
DATE: June 11, 2024
Leisure Services Director Marie Ware is recommending City Council adopt the
resolution to approve the Eagle Valley, Westbrook, and English Ridge Subdivision
Parks Development Project and award the Public Improvement Construction Contract in
the amount of $719,550.00 to McDermott Construction.
The Park Division is working on numerous other ARPA projects including Jefferson
Park Wall Replacement Project and Flora Park Volleyball/Pickleball Court Renovation
project. Estimated savings from these and other Park Division ARPA projects will allow
for the additional funding of $114,578.00 for the Eagle Valley, Westbrook, and English
Ridge Subdivision Parks Development Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Marie Ware, Leisure Services Director
Steve Fehsal, Park Division Manager
Jenny Larson, Chief Financial Officer
THE CY OF
DUITB E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Marie L. Ware, Leisure Services Director
DATE: June 11, 2024
Dubuque
AII•Amerin City
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2007-2012.2013
2017*2019
RE: Award of Public Improvement Construction Contract for the Eagle Valley,
Westbrook, and English Ridge Subdivision Parks Development Project
INTRODUCTION
The purpose of this memorandum is to provide the City Council recommending the
award of the public improvement construction contract for Eagle Valley, Westbrook, and
English Ridge Subdivision Parks Development Project.
BACKGROUND
WHKS prepared 100% plans and specifications for these park developments. The
project was released for bidding on May 7t"
The extent of the work involved is the furnishing of labor and new materials for the
construction of Eagle Valley, Westbrook, & English Ridge Parks and includes
approximately; 949 CY of excavation; 366 Tons of granular subbase; 46 LF of curb and
gutter; 11 SY of 4" HMA pavement; 662 SY of 4" PCC Sidewalk, 0.53 AC of
conventional seeding, type 4; trees and plants; landscaping; 1,385 LF of filter socks;
680 CY of topsoil; three (3) park signs; 394 LF of split rail fence; 4,105 SF of pour -in -
place safety surfacing; new park equipment; and 0.53 AC of hydraulic seeding.
BID RESULTS
The City received sealed bids on June 4th, 2024 for the Eagle Valley, Westbrook, and
English Ridge Subdivision Parks Development Project. McDermott Construction
submitted the low base bid in the amount of $681,650.00. The project was bid with one
alternate and is included in the recommended contract award amount. The alternate
bid is for the addition of a water fountain that will be near the play area in English Ridge
Park. This park is further from the neighborhood and in the future the Southwest
Arterial trail when built is just a short way from this park. WHKS recommends
McDermott Construction as the lowest, responsive, responsible bidder.
Contractor Name
Total Bid
McDermott Excavating
$719,550.00
Portzen Construction, Inc
$830,000.00
BUDGETIMPACT
The total current project budgets available for construction costs is as follows:
(Eagle Valley — Project # 3043000027) - ARPA
(Westbrook - Project # 3043000028) - ARPA
(English Ridge — Project # 3043000029) — APRA $604,972.00
The Park Division is working on numerous other ARPA projects including Jefferson Park
Wall Replacement Project and Flora Park Volleyball/Pickleball Court Renovation
project. Estimated savings from these and other Park Division ARPA projects will allow
for the additional funding of $114,578.00 for the Eagle Valley, Westbrook, and English
Ridge Subdivision Parks Development Project.
RECOMMENDATION
I respectfully request Mayor and City Council adopt the resolution to approve the Eagle
Valley, Westbrook, and English Ridge Subdivision Parks Development Project and
award the Public Improvement Construction Contract in the amount of $719,550.00 to
McDermott Construction.
Prepared by Steve Fehsal, Park Division Manager
cc: Jenny Larson, Chief Financial Officer
Attachment: Resolution
6
Prepared by Mane L Ware Leisure Services Director, 2200 Bunker Hill Road Dubuque, IA 52001 563 589-4263
Return to Adrienne N, Breitfelder, City Clerk, 50 W. 13th St., Dubuque, IA 52001, (563) 589-4100
RESOLUTION NO. 206-24
AWARDING THE PUBLIC IMPROVEMENT CONSTRUCTION CONTRACT FOR THE EAGLE
VALLEY, WESTBROOK, AND ENGLISH RIDGE SUBDIVISION PARKS DEVELOPMENT
PROJECT
Whereas, sealed proposals have been submitted by contractors for the Eagle Valley,
Westbrook, and English Ridge Subdivision Parks Development Project, pursuant to Resolution
No. 121-24 and Notice to Bidders on the 7th day of May, 2024.
Whereas, said sealed proposals were opened and read on the 4th day of June, 2024, and
it has been determined that McDermott Excavating of Dubuque, Iowa, with a bid in the amount of
$719,550.00, is the lowest responsive, responsible bidder for the Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That a Public Improvement Contract for the Project is hereby awarded to McDermott
Excavating and the City Manager is hereby directed to execute a Public Improvement Contract
on behalf of the City of Dubuque for the Project.
Passed, approved, and adopted this 17th day of June 2024.
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rad . Cavanagh, Mayor
Attest:
Adrienne N. Breitfelder, City Clerk
801 Bluff Street, Suite 2C
Dubuque,lA 52001
Phone: 563.239.9400
Email: eastdub@whks.com
Website: www.whks.com
June 10, 2024
Steve Fehsal
Park Division Manager
City of Dubuque
1157 Central Ave
Dubuque, IA 52001
RE: Dubuque, Iowa
Eagle Valley, Westbrook, & English Ridge Parks Project
Recommendation of Contractor for Project Contract Award
Dear Mr. Fehsal:
whks
engineers + planners + land surveyors
Bids were received for the Cit of Dubuque on 6/4/2024. Four construction firms submitted a bid
for the project. Bids received from Drew Cook & Sons Excavating and Pirc-Tobin Construction,
Inc. were reviewed by the City and were deemed non -responsive. The total low, responsive, base
bid for the work was $681,650.00, submitted by McDermott Excavating of Dubuque, Iowa. The
estimated cost for the project was $647,850.00. Bids were received for the one bid alternate and
is as follows:
Bid Alternate No. 1: Water Service Line and Fountain — Addition of $37,900.00
The City has elected to include Bid Alternate No. 1 in the contract documents. Including Bid
Alternate No. 1 with the base bid, the total cost of the project is $719,550.00. Please refer to the
attached Bid Tabulation.
WHKS & Co. recommends the City accept the bid of McDermott Excavating as the lowest,
responsive, responsible bidder and award the construction contract to McDermott Excavating.
If you have any questions or require additional information, please contact our office at
563.239.9393.
Sincerely,
WHKS & co.
Kevin Podstawa, P.E.
Project Manager