Bee Branch Stormwater Pumping Station (Phase IV of the Bee Branch Watershed Flood Mitigation Project)City of Dubuque
City Council Meeting
Consent Items # 014.
Copyrighted
July 1, 2024
ITEM TITLE: Bee Branch Stormwater Pumping Station (Phase IV of the Bee Branch
Watershed Flood Mitigation Project) Project#5586500007 FEMA PDM
G rant
SUMMARY: City Manager recommending to adopt the attached resolutions
authorizing an application for a FEMA PDM grant, pledging matching
funds in the amount of $18,619,820, and establishing Chief Financial
Officer Jenny Larson and Water & Resource Recovery Center Director
Deron Muehring as authorized City representatives in order to submit the
application for $8,690,000 in funding for the Bee Branch Stormwater
Pumping Station (Phase IV of the Bee Branch Watershed Flood
Mitigation Project).
RESOLUTION Approving a Federal Emergency Management Agency
Pre -Disaster Mitigation Grant Application Construction of the Dubuque
Flood Mitigation Gates and Pumps Project and Establishing Authorized
City Representatives as Required to Submit the Application
RESOLUTION Local Match for Hazard Mitigation Assistance Program
SUGGESTED Suggested Disposition: Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
Description
Type
MVM Memo
City Manager Memo
Staff Memo
Staff Memo
Resolution
Resolutions
Resolution
Resolutions
THE CITY OF
Dubuque
DUB TEE1.
All -America City
Masterpiece on the Mississippi
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Bee Branch Stormwater Pumping Station (Phase IV of the Bee Branch
Watershed Flood Mitigation Project)
Project #5586500007 FEMA PDM Grant
DATE: June 27, 2024
Water & Resource Recovery Center Director Deron Muehring is recommending City
Council adopt the attached resolutions authorizing an application for a FEMA PDM
grant, pledging matching funds in the amount of $18,619,820, and establishing Chief
Financial Officer Jenny Larson and Water & Resource Recovery Center Director Deron
Muehring as authorized City representatives in order to submit the application for
$8,690,000 in funding for the Bee Branch Stormwater Pumping Station (Phase IV of the
Bee Branch Watershed Flood Mitigation Project).
On March 23, 2024, H.R. 2882, the "Further Consolidated Appropriations Act, 2024,"
was signed into law, providing funding for projects and activities of departments and
agencies of the Federal Government. This included $8 million in Federal Emergency
Management Agency's Pre -Disaster Mitigation (PDM) grant program funding for the
City's Flood Mitigation Gates and Pumps Project (aka Bee Branch Stormwater Pumping
Station Project) as requested as Community Project Funding by U.S. Representative
Ashley Hinson.
On May 22, 2024, the federal Notice of Funds Availability (NOFA) was issued for the
Fiscal Year 2024 Pre -Disaster Mitigation Grant Program. Iowa Homeland Security and
Emergency Management (IHSEM), who administers the grant on behalf of FEMA,
invited the City to submit an application for the grant funding on May 28, 2024.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Deron Muehring, Water & Resource Recovery Center Director
Jenny Larson, Chief Financial Officer
Arielle Swift, Public Works Director
Teri Goodmann, Director of Strategic Partnerships
Gus Psihoyos, City Engineer
THE CITY OF
DUB__
E
Masterpiece on the Mississippi
TO:
FROM:
SUBJECT:
DATE:
INTRODUCTION
Michael C. Van Milligen, City Manager
Dubuque
AII•America City
NSINS:L..]�Y
2007*2012.2013
2017*2019
Deron Muehring, Water & Resource Recovery Center Director
Bee Branch Stormwater Pumping Station (Phase IV of the Bee Branch
Watershed Flood Mitigation Project) Project #5586500007
FEMA PDM Grant
June 26, 2024
The purpose of this memorandum is to seek authorization to submit a grant application,
pledging local matching funds, and establishing authorized City representatives for a
Federal Emergency Management Agency (FEMA) Pre -disaster Mitigation Grant in the
amount of $8,690,000.00 for the Bee Branch Stormwater Pumping Station (Phase IV of the
Bee Branch Watershed Flood Mitigation Project).
BACKGROUND
In November of 2013, the City Council passed Resolution 335-13 adopting the 2013
Drainage Basin Master Plan Amendment that outlined several improvements throughout
the Bee Branch watershed to mitigate the effects of future flooding and disasters.
Collectively, the improvements form the basis of the multi -phase Bee Branch Watershed
Flood Mitigation Project outlined below.
Table 1. Twelve phases of the Bee Branch Watershed Flood Mitigation Project
Phase
Description
Status
1
Carter Road Detention Basin
Complete
2
West 32"d Street Detention Basin
Complete
3
Historic Millwork District
Complete
4
Lower Bee Branch Creek Restoration
Complete
5
Flood Mitigation Gate Replacement
Designed
6
Impervious Surface Reduction (Green Alleys)
Initiated
7
Upper Bee Branch Creek Restoration
Complete
8
22nd Street Storm Sewer Improvements
Complete to N. Main St.
9
Flood Mitigation Maintenance Facility
Initiated Site Cleanup
10
North End Storm Sewer Improvements
11
Water Plant Flood Protection
12
17th Street Storm Sewer Improvements
Complete to Heeb St.
On December 4, 2013, the Iowa Flood Mitigation Board voted to award the City
$98,494,178 for the Bee Branch Watershed Flood Mitigation Project. On February 3, 2014
the City Council adopted Resolution 31-14 authorizing the execution of an agreement with
the State of Iowa Flood Mitigation Board and authorizing the City's use of sales tax
increment funding for the Bee Branch Watershed Flood Mitigation Project.
The City has used a combination of stormwater utility revenue; local, state, and federal
grant funding; and debt in order to construct the improvements associated with the flood
mitigation plan. The state grant funding and the subsequent debt issuances allowed for
much of the protection to be provided sooner than otherwise possible. With a total
estimated cost of $250 million, the Bee Branch Watershed Flood Mitigation Project will
prevent an estimated $582 million in damages over the 100-year design life of the project.
With more than $163 million in funding assistance, for every dollar invested by Dubuque
citizens it will prevent almost seven dollars in flood damage.
In September of 2023, the City Council adopted Resolution 298-23 approving the City's
application for $7.7 million in EDA Disaster Relief Opportunity grant funding and pledged
providing the required local matching funds in the amount of $19,012,000.00 with
$2,600,000 from a State Revolving Fund loan and $16,412,000.00 from General Obligation
Bonds.
On March 23, 2024, H.R. 2882, the "Further Consolidated Appropriations Act, 2024," was
signed into law, providing funding for projects and activities of departments and agencies
of the Federal Government. This included $8 million in Federal Emergency Management
Agency's Pre -Disaster Mitigation (PDM) grant program funding for the City's Flood
Mitigation Gates and Pumps Project (aka Bee Branch Stormwater Pumping Station
Project) as requested as Community Project Funding by U.S. Representative Ashley
Hinson.
DISCUSSION
On May 22, 2024, the federal Notice of Funds Availability (NOFA) was issued for the Fiscal
Year 2024 Pre -Disaster Mitigation Grant Program. Iowa Homeland Security and
Emergency Management (IHSEM), who administers the grant on behalf of FEMA, invited
the City to submit an application for the grant funding on May 28, 2024.
The application requires a resolution documenting the City's commitment to provide the
requisite grant matching funds. In terms of the FEMA grant, the project cost is made up of
construction, construction contingency, and engineering/project management/oversight
costs as follows:
Construction: $25,448,450
Construction Contingency (2%) 508,820
Construction Engineering/Management/Oversight 1,360,000
Total Estimated Project Cost $27,309,820
The legislation establishing the funding allows the state to utilize a portion of the federal
allocation for the state to administer the grant on behalf of FEMA. This reduces the federal
share to $7,900,000. But as part of the FEMA PDM Grant program, the state does provide
additional funding that is 10% of the federal share. As a result, the cost -share breakdown
is as follows:
ALLOCATION
Federal (FEMA) $7,900,000 28.9273%
State $790,000 2.8927%
Local Match $18,609,820 68.1799%
TOTAL $27,309,820
The local match includes the $7,700,000 in EDA Grant funding, leaving the City responsible
for $10,919,820 in local funding.
The City's current Fiscal Year 2024 Capital Improvement Program (CIP) Budget and the
Fiscal Year 25-29 5-year CIP Budget adopted by the City of Dubuque City Council on April
15, 2024, established funding for the local matching funds for the Dubuque Gate and Pump
Project (aka Bee Branch Gate & Pump Project). The source of the local matching funds will
be as follows:
State Sales Tax Increment $8,254,445
EDA Grant Proceeds $7,700,000
Stormwater Utility Proceeds $2,297,607
Local DRA Distribution $367,768
TOTAL $18,619,820
In addition to the matching fund commitment, the application requires the establishment of
City representatives authorized to submit the grant application materials on behalf of the
City. As the current project manager/administrator of the Bee Branch Stormwater Pumping
Station Project, and as the one working with the State to submit the grant application, I will
need to be recognized as an authorized representative. In addition, Chief Financial Officer
Jenny Larson is also a signatory on application documents as appropriate and will need to
be recognized as an authorized representative.
RECOMMENDATION
I recommend that the City submit an application for a FEMA PDM grant, pledge matching
funds in the amount of $18,619,820 (which includes the $7.7 million in EDA grant funds),
and establishing Chief Financial Officer Jenny Larson and Water & Resource Recovery
Center Director Deron Muehring as authorized City representatives in order to submit the
grant application documents to secure $8,690,000 in funding for the Bee Branch
Stormwater Pumping Station (Phase IV of the Bee Branch Watershed Flood Mitigation
Project).
BUDGETIMPACT
The City's current Fiscal Year 2024 Capital Improvement Program (CIP) Budget and the
Fiscal Year 25-29 5-year CIP Budget adopted by the City of Dubuque City Council on April
15, 2024, established funding for the local matching funds for the Dubuque Gate and Pump
Project (aka Bee Branch Gate & Pump Project).
ACTION TO BE TAKEN
I respectfully request adoption of the attached resolutions authorizing an application for a
FEMA PDM grant, pledging matching funds in the amount of $18,619,820, and
establishing Chief Financial Officer Jenny Larson and Water & Resource Recovery Center
Director Deron Muehring as authorized City representatives in order to submit the
application for $8,690,000 in funding for the Bee Branch Stormwater Pumping Station
(Phase IV of the Bee Branch Watershed Flood Mitigation Project).
Attach.
cc: Crenna Brumwell, City Attorney
Jenny Larson, Director of Finance & Budget
Arielle Swift, Public Works Director
Teri Goodmann, Director of Strategic Partnerships
Gus Psihoyos, City Engineer
Prepared by Deron Muehring, City of Dubuque WRRC, 795 Julien Dubuque Dr. Dubuque, 1A 52003 (563)589-4177
Return to Adrienne N. BreitFeider City Clerk City of Dubuque, 50 W. 13th 5t. Dubuque, IA 52001 (563)589-4100
RESOLUTION NO. 210-24
RESOLUTION APPROVING A FEDERAL EMERGENCY MANAGEMENT AGENCY
PRE -DISASTER MITIGATION GRANT APPLICATION CONSTRUCTION OF THE
DUBUQUE FLOOD MITIGATION GATES AND PUMPS PROJECT AND
ESTABLISHING AUTHORIZED CITY REPRESENTATIVES AS REQUIRED TO
SUBMIT THE APPLICATION
WHEREAS, the City Council of the City of Dubuque, Iowa wishes to apply for a
Federal Emergency Management Agency (FEMA) pre -disaster mitigation grant program
for the construction of a new stormwater pumping station at the 16th Street Detention
Basin, and
WHEREAS, the City Council, in support of the application for $8,000,000.00 in
grant funding, must pledge a local match estimated at $18,609,820 toward the activity as
identified in the application, and
WHEREAS, the City must establish authorized representatives in order to
complete and submit grant application documents.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. Approves the application for FEMA Pre -disaster Mitigation grant
funding.
Section 2. Authorizes the establishment of Chief Financial Officer Jennifer Larson
and Water & Resource Recovery Center Director Deron Muehring as authorized
representatives to prepare and submit the grant application.
Passed, approved, and adopted this 1 st day of July 2024.
Attest:����� "Brad agh, Mayor
Adrienne N. Breitfelder, City Clerk
LOCAL MATCH RESOLUTION # 211-24
FOR THE
HAZARD MITIGATION ASSISTANCE PROGRAM
WHEREAS, the City of Dubuque (hereinafter called "the Subrecipient" ), County of
Qurisdiction)
Dubuque has made application through the Iowa Department Homeland Security and Emergency
Management (HSEMD) to the Federal Emergency Management Agency (FEMA) for funding from the
Hazard Mitigation -Assistance Program, in the -amount of _$_7 900,099 for the total project -cost;
and
WHEREAS, the Subrecipient recognizes the fact that this grant is based on a cost share basis with the federal share
not exceeding 75%, the state share not exceeding 10%, and the local share being a minimum of 15% of the total
project cost. The minimum 15% local share can be either cash or in -kind match.
and
THEREFORE, the Subrecipient agrees to provide and make available up to $18.619,820
( eighteen million five hundred nine thousand eight hundred twenty dollars) of local monies to be used to meet the
minimum local match requirement for this mitigation grant application.
The resolution was passed and approved this 1st day of July 20 24 .
Council or Bo rd M mber
Cou I or B. and Member
�YU
Council or Board ember
Council or Board Member
Council or Board Member
Council or Board Member
I submit this form for inclusion with the Hazard Mitigation Assistance Project Application.
Deron Muehring, Water & resource Recovery Center Director
Print Na of Authorized Representative
7110
Authorize epresertt tvel' Signature and Date
Drainage Project Application Local Match Resolution Tab E, Page 1