Request for City Council Ratification of Two Amendments to currentCity of Dubuque
City Council Meeting
Consent Items # 022.
Copyrighted
July 1, 2024
ITEM TITLE: Request for City Council Ratification of Two Amendments to current
Collective Bargaining Agreements (Teamsters Mixed and Teamsters
(Bus Operators))
SUMMARY: City Manager recommending to ratify the following Amendments to two of
the existing union/collective bargaining agreements (CBA's) which have
been proposed to and have been ratified by the respective unions: 1.
Second Amendment to Teamsters Local 120 (Mixed) [BU 0229 and BU
0503] July 1, 2022 through June 30, 2025 CBA replaces the current
Article 19 — VACATIONS and 2. Third Amendment to Teamsters Local
No. 120 Bus Operators [BU 1158] July 1, 2022 through June 30, 2025
CBA amends Article 16 VACATIONS.
SUGGESTED Suggested Disposition: Receive and File; Approve
DISPOSITION:
ATTACHMENTS:
Description Type
MVM Memo City Manager Memo
Request for execution to ratify Amendments Staff Memo
Third Amendment to Teamsters Local 120 Bus Supporting Documentation
Operators
Second Amendment to Teamsters Local 120 (Mixed) Supporting Documentation
THE CITY OF
Dubuque
DUB TEE1.
All -America City
Masterpiece on the Mississippi
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Request for City Council Ratification of Two Amendments to current
Collective Bargaining Agreements (Teamsters Mixed and Teamsters (Bus
Operators))
DATE: June 26, 2024
Chief Human Resources Officer Shelley Stickfort is recommending City Council ratify
the following Amendments to two of the existing union/collective bargaining agreements
(CBA's) which have been proposed to and have been ratified by the respective unions:
Second Amendment to Teamsters Local 120 (Mixed) [BU 0229 and BU 0503]
July 1, 2022 through June 30, 2025 CBA replaces the current Article 19 —
VACATIONS. After the effective date, the amendment permits vacation to
accrue on a per pay period basis. This Amendment resolves all matters
pertaining to grievances #G-240350 and #G-240351 filed by the Teamsters.
2. Third Amendment to Teamsters Local No. 120 Bus Operators [BU 1158] July 1,
2022 through June 30, 2025 CBA amends Article 16 VACATIONS. The
amendment permits vacation to accrue on a per pay period basis, incorporates
and replaces the Second Amendment, and resolves all matters pertaining to
grievance #G-240358 filed by the Teamsters.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Shelley Stickfort, Chief Human Resources Officer
THE CITY OF
DUB E
Masterpiece on the Mississippi
TO: Mike Van Milligen, City Manager
FROM: Shelley M. Stickfort, Human Resources Director
DATE: June 25, 2024
Dubuque
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2007-2012-2013
2017*2019
RE: Request for City Council Ratification of Two Amendments to current
Collective Bargaining Agreements (Teamsters Mixed and Teamsters (Bus
Operators))
To provide for vacation accrual and use processes more aligned with employee needs
and to better assure service and department operational needs the following
Amendments to two of the existing union/collective bargaining agreements (CBA's)
have been proposed to and have been ratified by the respective unions:
Second Amendment to Teamsters Local 120 (Mixed) [BU 0229 and BU 0503]
July 1, 2022 through June 30, 2025 CBA replaces the current Article 19 —
VACATIONS. After the effective date, the amendment permits vacation to
accrue on a per pay period basis. This Amendment resolves all matters
pertaining to grievances #G-240350 and #G-240351 filed by the Teamsters.
2. Third Amendment to Teamsters Local No. 120 Bus Operators [BU 1158] July 1,
2022 through June 30, 2025 CBA amends Article 16 VACATIONS. The
amendment permits vacation to accrue on a per pay period basis, incorporates
and replaces the Second Amendment, and resolves all matters pertaining to
grievance #G-240358 filed by the Teamsters.
I am recommending that the Dubuque City Council ratify the above referenced CBA
amendments.
I respectfully request your support for this recommendation.
Attachments: The two Amendment documents
THIRD
AMENDMENT
To
Agreement
Between
The City of Dubuque, Iowa
and
Teamsters Local 120 (Bus Operators)
July 1, 2022 — June 30, 2025
5-22-24 1415 City's Response to the Teamsters' Local 120 Bus Operator's
proposed Amendment.
Target effective date, subject to Finance Department approval, of June 23, 2024.
This Third Amendment incorporates and replaces the Second Amendment.
The parties' mutual agreement to this Third Amendment settles and resolves all
matters pertaining to Teamsters, Local 120 Bus Operators Grievance #G-240358.
1
SECTION 1
Article 16 — VACATIONS of the Agreement is amended to define the hours of accrued
vacation on a per pay period basis, clarify vacation use, and provides for the maximum
hours of accrual.
ARTICLE 16
VACATIONS
Section 1
Employees covered by this Agreement shall accrue vacation leave on the following basis.
a) Employees who have completed less than five (5) years of continuous service
shall accrue vacation each year at the rate of 3.08 hours per pay period, for a total
of eighty (80) hours.
b) Employees who have completed five (5) years of continuous service, but less than
fifteen (15) years of continuous service shall accrue vacation each year at the rate
of 4.62 hours per pay period, for a total of one hundred twenty (120) hours.
c) Employees who have completed fifteen (15) years of continuous service, but less
than twenty-five (25) years of continuous service shall accrue vacation each year
at the rate of 6.16 hours per pay period, for a total of one hundred sixty (160)
hours.
d) Employees who have completed twenty-five (25) or more years of continuous
service shall accrue vacation each year at the rate of 7.70 hours per pay period,
for a total of two hundred (200) hours.
Vacation accrual increases on the employee's anniversary date.
Section 2
Newly hired or newly eligible employees accrue vacation upon eligibility but shall not use
vacation until completing four (4) continuous months of service.
The vacation anniversary date of an employee shall be the same as the employee's
seniority date.
Vacations are to be taken within the twelve (12) month period immediately following the
vacation anniversary date whenever operationally permissible.
Vacation is paid at the employee's base rate of pay.
E
When operational needs as determined by the department director preclude the
employee's use of their vacation within the twelve-month period following the employee's
anniversary date, employee's may, upon request, accumulate or carry over accrued,
unused vacation from year to year up to a maximum cap of two hundred and forty (240)
vacation hours.
Section 3
When one of the regular holidays falls during an employee's requested and granted
vacation period, the employee shall be paid eight (8) hours of holiday paid leave for that
holiday at the employee's base rate of pay.
Section 4
An employee who is absent from work due to illness or injury for a period not to exceed
two (2) months shall continue to accrue vacation time.
Section 5
Employees who have completed twelve (12) months or more of continuous service and
who are laid off, resign, or enter the military service, (provided the City is given two (2)
weeks' notice of termination in the case of resignation or military leave of absence), shall
receive accrued, unused vacation.
Section 6
The department director or designee shall approve all vacation requests, and the number
of employees allowed off at any one time shall be at the sole discretion of the department
manager. Denial of requested date for vacation or the reason(s) therefore shall not be a
subject for the grievance procedure of this Agreement or appeal procedure set forth in
Chapter 400, Code of Iowa.
Section 2.
Each person signing this Amendment on behalf of a party represents and warrants that
the requisite power and authority to enter into, execute, and deliver this Amendment on
behalf of such party and that this Third Amendment is valid and legally binding obligation
of such party enforceable against it.
Section 3:
This Amendment represents the entire agreement between the parties with respect to its
subject matter and supersedes all prior discussions or understandings that the parties
may have with respect to the same.
3
Executed in Dubuque, Iowa as of the date first above written.
CITY OF DUBUQUE, IOWA
By-
rod M. , Mayor
Cavanagh
TEAMSTERS LOCAL 120. BUS OPERATORS
By:
Kevin M,` Saylor, Vice President
J
ATTEST
Adrienne Breitfelder, City Clerk
0
SECOND AMENDMENT
To
Agreement
Between
The City of Dubuque, Iowa
and
Teamsters Local 120 (Mixed)
July 1, 2022 — June 30, 2025
Page i of 4
SECTION 1:
With a target effective date, subject to the City of Dubuque's Finance Department approval, of
July 21, 2024, Article 19 — VACATIONS of the Agreement is amended and revised in whole as
follows to define the hours of accrued vacation on a per pay period basis, clarify vacation use,
provide for the maximum hours of accrual, and other related matters
ARTICLE 19
VACATIONS
Section 1
Employees covered by this Agreement shall accrue vacation leave on the following basis:
a) Employees who have completed less than eight (8) years of continuous service shall
accrue vacation each year at the rate of 3.08 hours per pay period, for a total of eighty
(80) hours.
b) Employees who have completed eight (8) years of continuous service, but less than
fifteen (15) years of continuous service shall accrue vacation each year at the rate of 4.62
hours per pay period, for a total of one hundred twenty (120) hours.
c) Employees who have completed fifteen (15) years of continuous service, but less than
twenty-five (25) years of continuous service shall accrue vacation each year at the rate of
6.16 hours per pay period, for a total of one hundred sixty (160) hours.
d) Employees who have completed twenty-five (25) or more years of continuous service
shall accrue vacation each year at the rate of 7.70 hours per pay period, for a total of two
hundred (200) hours.
Vacation accrual increases on the employee's anniversary date of the continuous service
intervals defined above.
Section 2
No vacation time shall be accrued during layoff due to lack of work when such layoff exceeds
thirty (30) days.
No vacation time shall be accrued during a personal leave of absence when such personal leave
of absence extends beyond sixty (60) days.
Section 3
Newly hired or newly eligible employees begin to accrue vacation upon eligibility but shall not
Page 2 of 4
use vacation until completing four (4) continuous months of service.
Vacation is paid at the employee's base rate of pay.
The vacation anniversary date of an employee shall be the same as the employee's seniority date.
When business operations permit, vacations are to be taken within the twelve (12) month period
immediately following the vacation anniversary date.
When operational needs, as determined by the department director, preclude the employee's use
of their vacation within the twelve-month period immediately following the employee's
anniversary date, employee's may upon request, accumulate or carry over accrued, unused
vacation from year to year to a maximum accrual or cap of 320 hours of vacation.
Section 4
When one of the regular holidays falls during an employee's requested and approved vacation
time frame, the employee shall be allowed to substitute holiday paid leave (paid at the
employee's base rate of pay) instead of using a vacation day for that date.
Section 5
An employee who is on a leave of absence due to an illness or injury shall accrue vacation for a
period not to exceed two (2) months following the date of the illness or injury.
Section h
Employees who have completed six (6) months or more of continuous service and who are laid
off, resign, or enter the military service (provided the City is given a two (2) week notice in the
case of resignation or military leave of absence) shall be paid their vacation accrued leave
balance.
Section 7
All vacation requests shall be subject to the approval of the department or division manager. The
method and manner of scheduling vacations and the number or employees allowed off at any one
time shall be at the discretion of the department or division manager. Denial of a requested date
for vacation shall not be a proper subject for the grievance procedure of this agreement or the
appeal procedure set forth in Chapter 400, Code of Iowa.
SECTION 2:
Each person signing this Amendment on behalf of a party represents and warrants that the
requisite power and authority to enter into, execute, and deliver this Amendment on behalf of
such party and that this Third Amendment is valid and legally binding obligation of such party
enforceable against it.
Page 3 of 4
SECTION 3:
This Amendment represents the entire agreement between the parties with respect to its subject
matter and supersedes all prior discussions or understandings that the parties may have with
respect to the same.
Executed in Dubuque, Iowa as of the date first written above.
CITY OF DUBUQUE, IOWA
By: -
rad M. R�' ,Mayor
Cavanagh
ATTEST: aAyi':1117� A
Adrienne Breitfelder, City ferk
TEAMSTERS LOCAL 120
By: -� --- --
Kevin, Saylor, Vice President
r
Page 4 of 4