Jefferson Park Retaining Wall ProjectCity of Dubuque
City Council Meeting
Copyrighted
July 1, 2024
Items to be set for Public Hearing #
01.
ITEM TITLE: Initiate Public Improvement Bidding Process and Set Public Hearing
Jefferson Park Retaining Wall Project
SUMMARY: City Manager recommending to preliminary approval of the construction
plans and specifications, adopt the resolution, initiate the bidding
process, set the public hearing for July 15, 2024, and advertise bids for
the Jefferson Park Retaining Wall Replacement Project.
RESOLUTION Setting a Public Hearing for the Jefferson Park
Retaining Wall Project
SUGGESTED Receive and File; Adopt Resolution(s), Set Public Hearing for July 15,
DISPOSITION: 2024Suggested Disposition:
ATTACHMENTS:
Description Type
MVM Memo City Manager Memo
Staff Memo Staff Memo
Resolution Resolutions
Notice of Public Hearing Supporting Documentation
Dubuque
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TO: Michael C. Van Milligen, City Manager
FROM: Marie L. Ware, Leisure Services Director
SUBJECT: Initiate Public Improvement Bidding Process and Set Public Hearing
Jefferson Park Retaining Wall Project
DATE: June 25, 2024
INTRODUCTION
This memorandum requests the City Council initiate the bid process, set the public hearing,
and adopt the resolution for the Jefferson Park Retaining Wall Replacement Project.
BACKGROUND
In November of 2023 a contract was approved with WHKS & Co. for design of the
Jefferson Park Retaining Wall Project. WHKS has been working with Leisure Services staff
to design and reconstruct an exisiting concrete/stone retaining wall within Jefferson Park, at
665 University Ave.
DISCUSSION
WHKS has prepared 100% plans and specifications for this project. This project involves
the reconstruction of the existing retaining wall at Jefferson Park. Additionally, the project
includes 92 SY of PCC concrete sidewalk and 69 feet of concrete steps. The project has
two alternates. Alternate1 is for a plain faced PCC concrete retaining wall. Alternate 2 is
for a PCC concrete retaining wall that has a textured face using a form liner. The pattern of
the face is to simulate large limestone block a minimum 12 inches high. Jon Dienst, City of
Dubuque Civil Engineer II has reviewed and approved the plans.
PROJECT SCHEDULE
Initiate Public Bidding Process and
Publish Notice to Bidders, Advertise for Bids
July 1, 2024
Notice of Public Hearing on Plans and Specs
July 5, 2024
Public Hearing on Plans and Specs
July 15, 2024
Receipt of Bid Proposals
July 18, 2024
Award Construction Contract
August 5, 2024
BUDGETIMPACT
This project will be bid as a lump sum. The estimate of probable cost for the project is as
follows:
Construction estimate -base bid items $ 85,800.00
Bid Alternate #1-Plain faced wall $220,700.00
Bid Alternate #2-Textured face wall $233,200.00
There is $280,994 currently available in Jefferson Park Retaining Wall — Project #
3043000030-100 including design.
ACTION REQUESTED
I respectfully request Mayor and City Council preliminary approval of the construction plans
and specifications, adopt the resolution, initiate the bidding process, set the public hearing for
July 15, 2024, and advertise bids for the Jefferson Park Retaining Wall Replacement Project.
Prepared by: Steve Fehsal, Park Division Manager
Attachment: Resolution, Public Hearing Notice
cc: Jenny Larson, Chief Financial Officer
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Initiate Public Improvement Bidding Process and Set Public Hearing
Jefferson Park Retaining Wall Project
DATE: June 27, 2024
Leisure Services Director Marie Ware is recommending City Council preliminary
approval of the construction plans and specifications, adopt the resolution, initiate the
bidding process, set the public hearing for July 15, 2024, and advertise bids for the
Jefferson Park Retaining Wall Replacement Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Marie Ware, Leisure Servcies Director
Steve Fehsal, Park Division Manager
Jenny Larson, Chief Financial Officer
Prepared by Mane L Ware, Leisure Services Director, 2200 Bunker Hill Road, Dubuque, IA 52001, (563) 589-4263
Return to Adrienne N. Breittelder, City Clerk, 50 W. 131h St., Dubuque, IA 52001, (563) 589-4100
RESOLUTION NO. 218-24
A RESOLUTION SETTING A PUBLIC HEARING FOR THE JEFFERSON PARK RETAINING
WALL PROJECT
Whereas, the City Council has designated funding for Jefferson Park Retaining Wall; and
Whereas, plans and specifications have been prepared for the Jefferson Park Retaining Wall
Project; and
Whereas, the City desires to hold a public hearing on the proposed Jefferson Park Retaining
Wall Project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA THAT:
Section 1. That the City Council will meet in the Historic Federal Building, Council Chambers,
2nd Floor, 350 West 6th Street, Dubuque, Iowa at 6:30 p.m, on July 15, 2024, for the purpose
of holding a public hearing and taking action to approve the Jefferson Park Retaining Wall
Project.
Section 2. That the City Clerk is hereby authorized and directed to publish a notice of such
public hearing and the City Council's intent to review and approve the Jefferson Park Retaining
Wall Project.
Passed, approved, and adopted this 1 st day of July 2024.
Bra . avanagh, Mayor
Attest:
Adrienne N. Breitfelder, City Clerk
CITY OF DUBUQUE, IOWA
OFFICIAL NOTICE
PUBLIC NOTICE is hereby given that the Dubuque City Council will conduct a public
hearing on the 15th day of July, 2024, at 6:30 p.m., in the Historic Federal Building, 350
W. 6t" Street, 2nd floor, Dubuque, Iowa, at which meeting the City Council will consider
the proposed plans, specifications, form of contract and estimated cost for Jefferson Park
Retaining Wall Project. Said proposed plans, specifications, form of contract and
estimated cost are now on file in the office of the City Clerk.
The scope of the project is as follows:
The extent of the work involved includes the reconstruction of an existing retaining wall.
The estimated quantity for a new reinforced concrete retaining wall is 108 CY of concrete
and 14,500 Ibs of reinforcement steel. Additionally, the project includes an estimated 92
SY of PCC concrete sidewalk and 69 feet of concrete steps. The project has two
alternates. Alternate1 is for a plain faced PCC concrete retaining wall. Alternate 2 is for
a PCC concrete retaining wall that has a textured face using a form liner. The pattern of
the face is to simulate large limestone block a minimum 12 inches high.
At the meeting, the City Council will receive oral and written comments from any resident
or property owner of said City to the above action. The official agenda will be posted the
Friday before the meeting and will contain public input options. The City Council agenda
can be accessed at https://cityofdubuque.novusagenda.com/AgendaPublic/ or by
contacting the City Clerk's Office at 563-589-4100, ctyclerk@cityofdubuque.org.
Written comments regarding the above public hearings may be submitted to the City
Clerk's Office via email at ctyclerk@cityofdubuque.org or by mail to City Clerk's Office,
City Hall, 50 W. 13t" St., Dubuque, IA 52001, before said time of public hearing. At said
time and place of public hearings the City Council will receive any written comments.
Copies of supporting documents for the public hearings are on file in the City Clerk's
Office and may be viewed Monday through Friday between 8:00 a.m. and 5:00 p.m.
Individuals with limited English proficiency, vision, hearing, or speech impairments
requiring special assistance should contact the City Clerk's Office at (563) 589-4100,
ctyclerk@cityofdubuque.org as soon as feasible. Deaf or hard -of -hearing individuals can
use Relay Iowa by dialing 711 or (800) 735-2942.
Published by order of the City Council given on the 5th day of July 2024.
Adrienne N. Breitfelder, City Clerk