Locust Street Parking Ramp Repairs Project- Initiate Public BiddingCity of Dubuque
City Council Meeting
Copyrighted
July 1, 2024
Items to be set for Public Hearing #
02.
ITEM TITLE: Locust Street Parking Ramp Repairs Project- Initiate Public Bidding
Process and Setting Date for Public Hearing Project
SUMMARY: City Manager recommending to authorize the public bidding process and
set a public hearing for July 15, 2024, and to approve the plans,
specifications, form of contract, and estimated cost of $250,000.00 for
the Locust Street Parking Ramp Repairs Project through the adoption of
the attached resolution.
RESOLUTION Locust Street Parking Ramp Repairs Project; Preliminary
Approval of Plans, Specifications, Form of Contract, and Estimated Cost;
Setting Date of Public Hearing on Plans, Specifications, Form of Contract,
and Estimated Cost; and ordering the advertisement for bids
SUGGESTED Receive and File; Adopt Resolution(s), Set Public Hearing for July 15,
DISPOSITION: 2024Suggested Disposition:
FIN ik[91:ILyil=11ZIII l+13
Description Type
MVM Memo City Manager Memo
Staff Memo Staff Memo
Resolution Resolutions
Notice of Hearing Supporting Documentation
THE CITY OF
Dubuque
DUB TEE1.
All -America City
Masterpiece on the Mississippi
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Locust Street Parking Ramp Repairs Project
Initiate Public Bidding Process and Setting Date for Public Hearing
Project Code: 4683000002
DATE: June 26, 2024
Project Manager Steve Sampson Brown is recommending City Council authorize the
public bidding process and set a public hearing for July 15, 2024, and to approve the
plans, specifications, form of contract, and estimated cost of $250,000.00 for the Locust
Street Parking Ramp Repairs Project through the adoption of the attached resolution.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Micliael C. Van Milligen
MCVM:sv
Attachment
CC' Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Steve Sampson Brown, Project Manager
Ryan Knuckey, Transportation Services Director
Russ Stecklein, Parking Operations Supervisor
Tracy Schadle, Confidential Account Clerk
THE CITY OF
DUB E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Steve Sampson Brown, Project Manager
DATE: June 26, 2024
Dubuque
AIFAmeriea City
11I � 1
I I
2007-2012.2013
2017*2019
SUBJECT: Locust Street Parking Ramp Repairs Project
Initiate Public Bidding Process and Setting Date for Public Hearing
Project Code: 4683000002
INTRODUCTION
This memorandum requests the City Council authorize initiating the public bidding process
and set a public hearing on July 15, 2024, for the Locust Street Parking Ramp Repairs Project.
BACKGROUND
The Fourth Amendment to the Development Agreement between the City of Dubuque
and Roshek Property, LLC. requires the City to make pedestrian -related safety
improvements to the Locust Street Parking Ramp. Transportation Services and Engineering
Department personnel have collaborated on a ramp condition assessment evaluation of the
non-structural components of the Locust St. Parking Ramp with project architect 563Design.
A comprehensive list of improvements was created and prioritized.
DISCUSSION
This project covers a scope of work to make safety and aesthetic improvements to
the ramp's stairwells. Repairs will address needed improvements to all three of the existing
stairwells and their adjacent landing/lobby areas. Specially, the stairwells will be repainted to
create a brighter interior walking space, degraded walk surfaces will be repaired, and stairwell
doors and other parts of the entrances will be either refurbished or replaced.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process
Publish Notice to Bidders, Advertise for Bids
Publish Public Hearing Notice on Plans & Specifications
Public Hearing on Plans & Specifications
Receipt of Bid Proposals (Bid -Letting)
Award Construction Contract
Final Project Completion Date
July 1, 2024
July 5, 2024
July 5, 2024
July 15, 2024
July 23, 2024
August 5, 2024
November 1, 2024
Page 1 of 2
RECOMMENDATION
I recommend preliminary approval of the proposed plans, specifications, form of contract and
construction estimate for the Locust Street Parking Ramp Repairs Project. I further
recommend establishing the date of the public hearing and authorizing the Engineering
Department to advertise for bids for the project.
BUDGETIMPACT
The estimate of probable cost for this project is summarized as follows:
Description
Estimate
Construction Contract
$250,000
.Contingency 10%
$25,000
Total Project Cost
$275,000
The funding summary for this project is as follows:
Project No
Funding Source
Amount
4683000002
Parking Ramp Major Maintenance Repairs
$275,000
ACTION TO BE TAKEN
I respectfully request the City Council authorize the public bidding process and set a public
hearing for July 15, 2024, and to approve the plans, specifications, form of contract and
estimated cost for the Locust Street Parking Ramp Repairs Project through the adoption of
the attached resolution.
cc: Crenna Brumwell, City Attorney
Gus Psihoyos, City Engineer
Ryan Knuckey, Transportation Services Director
Russ Stecklein, Parking Operations Supervisor
Tracy Schadle, Confidential Account Clerk
Page 2 of 2
Prepared by Steve Sampson Brown, Protect Manager, 50 W. 131h Street, Dubuque, IA 52001, (563) 589-4270
Return to Adrienne N. Breitfelder, City Clerk, 50 W. 13' St., Dubuque, IA 52001, (563) 589-4100
RESOLUTION NO. 219-24
LOCUST STREET PARKING RAMP REPAIRS PROJECT
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND
ORDERING THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost for the
Locust Street Parking Ramp Repairs Project, in the estimated construction cost amount
of $250,000.00, are hereby preliminarily approved and ordered filed in the office of the
City Clerk for public inspection.
A public hearing will be held on the 15th day of July, 2024, at 6:30 p.m. in the
Historic Federal Building Council Chambers (and/or by virtual means) 350 W. 61h Street,
Dubuque, Iowa, at which time interested persons may appear and be heard for or against
the proposed plans and specifications, form of contract and estimated cost of said Project,
and the City Clerk be and is hereby directed to cause the attached notice of the time and
place of such hearing to be published in a newspaper having general circulation in the
City of Dubuque, Iowa, which notice shall be published not less than four days nor more
than twenty days prior to the date of such hearing. At the hearing, any interested person
may appear and file objections to the proposed plans, specifications, form of contract, or
estimated cost of the Project.
The Locust Street Parking Ramp Repairs Project is hereby ordered to be
advertised for bids for construction.
The amount of the security to accompany each bid shall be in an amount which
shall conform to the provisions of the Notice to Bidders hereby approved.
The City Engineer is hereby directed to advertise for bids for the construction of
the improvements herein provided, by publishing the Notice to Bidders to be published
on the City of Dubuque website and a contractor plan room service with statewide
circulation, which notice shall be published not less than thirteen but not more than forty-
five days before the date for filing bids before 2:00 p.m. on the 23rd day of July 2024. Bids
shall be opened and read by the City Clerk at said time and will be submitted to the City
Council for final action at 6:30 p.m. on the 5th day of August 2024, in the Historic Federal
Building Council Chambers (and/or by virtual means) 350 West 6th Street, Dubuque, Iowa.
Passed, adopted and approved this the 1 st day of July 2024.
P�O.oe�'er
Attest:
Adrienne N. Breitfelder, City Clerk
CITY OF DUBUQUE, IOWA
OFFICIAL NOTICE
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE LOCUST STREET PARKING RAMP
REPAIRS PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will
hold a public hearing on the proposed plans, specifications, form of contract and
estimated cost for the Locust Street Parking Ramp Repairs Project in accordance with
the provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the 15t" day of July 2024, in
the Historic Federal Building Council Chambers (and/or by virtual means), 350 West 6tn
Street, Dubuque, Iowa. Said proposed plans, specifications, form of contract and
estimated cost are now on file in the office of the City Clerk. At said hearing any interested
person may appear and file objections thereto.
The scope of the Project is as follows:
• Repairs to the existing parking garage stairwells and adjacent areas
Copies of supporting documents for the public hearing are on file in the City Clerk's Office,
City Hall, 50 W. 13t" St., Dubuque, Iowa. Documents can be viewed at
https://www.cityofdubugue.org/Agendas or by contacting the City Clerk's Office at 563-
589-4100.
Written comments regarding the above public hearing should be submitted to the City
Clerk's Office, 50 W. 13t" St., Dubuque, IA 52001, ctyclerk(c�cityofdubugue.org, on or
before said time of public hearing. At said time of public hearing all interested citizens and
parties will be given an opportunity to submit online written comments for or against said
proposal.
Individuals with limited English proficiency, vision, hearing or speech impairments or
requiring special assistance should contact the City Clerk's Office at (563) 589-4100,
TDD/TTY (563) 690-6678, ctyclerk cityofdubug ue.org as soon as feasible. Deaf or hard -
of -hearing individuals can use Relay Iowa by dialing 711 or (800) 735-2942.
Published by order of the City Council given on the 1st day of July 2024.
Adrienne N. Breitfelder, City Clerk