Public Hearing- Jefferson Park Retaining Wall ProjectCity of Dubuque
City Council Meeting
Public Hearings # 03.
Copyrighted
July 15, 2024
ITEM TITLE: Public Hearing- Jefferson Park Retaining Wall Project
SUMMARY: Proof of publication on notice of public hearing to consider City Council
approve the construction plans and specifications, and estimated base
bid amount of $85,800.00 and estimated cost amount of Plain Faced
Wall of $220,700.00 or estimated cost amount of Textured Faced Wall
of $233,200.00 for the Jefferson Park Retaining Wall Replacement
Project, hold a public hearing, and adopt the attached resolution, and City
Manager recommending approval.
RESOLUTION Approval Of plans, specifications, and estimated cost
for the Jefferson Park Retaining Wall Replacement Project
SUGGESTED Suggested Disposition: Receive and File; Adopt Resolution(s)
DISPOSITION:
FIN ik[91:ILyil21zIII &]
Description
Type
MVM Memo
City Manager Memo
Staff Memo
Staff Memo
Resolution
Resolutions
THE C
DUj!BQTE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Public Hearing- Jefferson Park Retaining Wall Project
DATE: July 11, 2024
Dubuque
WAWca 914
ii
2007-2012.2013
2017*2019
Leisure Services Manager Marie Ware is recommending City Council approve the
construction plans and specifications, and estimated base bid amount of $85,800.00
and estimated cost amount of Plain Faced Wall of $220,700.00 or estimated cost
amount of Textured Faced Wall of $233,200.00 for the Jefferson Park Retaining Wall
Replacement Project, hold a public hearing, and adopt the attached resolution.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Marie Ware, Leisure Services Manager
THE CITY OF
DUrBQTE
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Marie L. Ware, Leisure Services Director
SUBJECT: Public Hearing- Jefferson Park Retaining Wall Project
DATE: July 9, 2024
INTRODUCTION
Dubuque
)HI-Ameries City
vuaNw�rn�i i,+sf
2007.2012.2013
2017*2019
This memorandum requests the City Council conduct a public hearing for the Jefferson
Park Retaining Wall Replacement Project.
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In November of 2023 a contract was approved with WHKS & Co. for the Jefferson Park
Retaining Wall Project. WHKS has been working with Leisure Services staff to design and
reconstruct an exisiting concrete/stone retaining wall within Jefferson Park, at 665
University Ave. The project was initiated and July 9, 2024 was set for the public hearing at
the July 1, 2024 City Council meeting.
DISCUSSION
WHKS has prepared 100% plans and specifications for this project. This project involves
the reconstruction of the existing retaining wall at Jefferson Park. Additionally, the project
includes 92 SY of PCC concrete sidewalk and 69 feet of concrete steps. The project has
two alternates. Alternate1 is for a plain faced PCC concrete retaining wall. Alternate 2 is
for a PCC concrete retaining wall that has a textured face using a form liner. The pattern of
the face is to simulate large limestone block a minimum 12 inches high. Jon Dienst, City of
Dubuque Civil Engineer II has reviewed and approved the plans.
PROJECT SCHEDULE
Initiate Public Bidding Process and
Publish Notice to Bidders, Advertise for Bids July 1, 2024
Notice of Public Hearing on Plans and Specs July 5, 2024
Public Hearing on Plans and Specs July 15, 2024
Receipt of Bid Proposals July 18, 2024
Award Construction Contract August 5, 2024
Project Completion Date October 15, 2024
BUDGETIMPACT
This project will be bid as a lump sum. The estimate of probable cost for the project is as
follows:
Construction estimate -base bid items $ 85,800.00
Bid Alternate #1-Plain faced wall $220,700.00
Bid Alternate #2-Textured face wall $233,200.00
There is $280,994 currently available in Jefferson Park Retaining Wall — Project #
3043000030-100.
ACTION REQUESTED
I respectfully request Mayor and City Council approve the construction plans and
specifications, and estimated cost for the Jefferson Park Retaining Wall Replacement Project,
hold a public hearing, and adopt the attached resolution.
Prepared by: Steve Fehsal, Park Division Manager
cc: Jenny Larson, Chief Financial Officer
Attachment: Resolution
2
Pregamul by Mane L Ware Leisure Services Die r 22M Bunker Hill Road, Dubuque IA 52001(56315894263
Return to Adrienne N. BreiUeMer, City Cled, 50 W. 130 St.. Dubuque, IA 52001, (563) 589-4100
RESOLUTION NO. 231.24
APPROVAL OF PLANS, SPECIFICATIONS, AND ESTIMATED COST FOR THE JEFFERSON
PARK RETAINING WALL REPLACEMENT PROJECT
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA THAT:
That the pmposed, plans, specifications and estimated costs for the Jefferson Park
Retaining wall Replacement Project in the estimated base bid amount of $85,800.00 and
estimated Cost amount of Plain Faced Wall of $220,700.00 or estimated cost amount of
Textured Faced Wall of $233,200.00 am hereby approved.
Passed, approved, and adopted this 15th day of July 2024.
Bra avanagh, Mayor
Attest: nn
Trash L. Gleason, Assistant City Clerk
STATE OF IOWA SS:
DUBUQUE COUNTY
CERTIFICATE OF PUBLICATION
I, Kathy Goetzinger, a Billing Clerk for Woodward
Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald, a newspaper of general
circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the
attached notice was published in said newspaper on the
following dates:
07/05/2024
and for which the charge is 46.17
Subscribed to before me, a Notar w . blic in and for
Dubuque County, Iowa,
this 5th day of July, 2024
Notary
is in and for Dubuque County, Iowa.
JANET K. PAPE
p, AL
oe, 'r Commission Number 199659
z;- r
• ;4�q. • My Commission Expires
12/11/2025
IOw,
Ad text :
CITY OF DUBUQUE, IOWA
OFFICIAL NOTICE
PUBLIC NOTICE is hereby given that the Dubuque City Council
will conduct a public hearing on the 15th day of July, 2024,
at 6:30 p.m., in the Historic Federal Building, 350 W. 6th
Street, 2nd floor, Dubuque, Iowa, at which meeting the City
Council will consider the proposed plans, specifications, form
of contract and estimated cost for Jefferson Park Retaining
Wall Project. Said proposed plans, specifications, form of
contract and estimated cost are now on file in the office of
the City Clerk.
The scope of the project is as follows:
The extent of the work involved includes the reconstruction
of an existing retaining wall. The estimated quantity for a
new reinforced concrete retaining wall is 108 CY of concrete
and 14,500 lbs of reinforcement steel. Additionally, the
project includes an estimated 92 SY of PCC concrete sidewalk
and 69 feet of concrete steps. The project has two
alternates. Alternatel is for a plain faced PCC concrete
retaining wall. Alternate 2 is for a PCC concrete retaining
wall that has a textured face using a form liner. The pattern
of the face is to simulate large limestone block a minimum 12
inches high.
At the meeting, the City Council will receive oral and
written comments from any resident or property owner of said
City to the above action. The official agenda will be posted
the Friday before the meeting and will contain public input
options. The City Council agenda can be accessed at
https://cityofdubuque.novusagenda.com/AgendaPublic/ or by
contacting the City Clerk's Office at 563-589-4100,
ctyclerk@cityofdubuque.org.
Written comments regarding the above public hearings may be
submitted to the City Clerk's Office via email at
ctyclerk@cityofdubuque.org or by mail to City Clerk's Office,
City Hall, 50 W. 13th St., Dubuque, IA 52001, before said
time of public hearing. At said time and place of public
hearings the City Council will receive any written comments.
Copies of supporting documents for the public hearings are
on file in the City Clerk's Office and may be viewed Monday
through Friday between 8:00 a.m. and 5:00 p.m.
Individuals with limited English proficiency, vision,
hearing, or speech impairments requiring special assistance
should contact the City Clerk's Office at (563) 589-4100,
ctyclerk@cityofdubuque.org as soon as feasible. Deaf or
hard -of -hearing individuals can use Relay Iowa by dialing 711
or (800) 735-2942.
Published by order of the City Council given on the 1st day
of July 2024.
Adrienne N. Breitfelder, City Clerk
It 7/5