Resolution Approving Fund Transfers for Special Assessments in Fiscal Year 2024 - Period 13City of Dubuque
City Council Meeting
Consent Items # 05.
Copyrighted
August 5, 2024
ITEM TITLE: Resolution Approving Fund Transfers for Special Assessments in Fiscal
Year 2024 — Period 13
SUMMARY: City Manager recommending approval of the suggested proceedings
approving a transfer of funds for special assessment reimbursements.
Iowa Administrative Rules Code 545-2.5(5), which implements Iowa
Code Section 384.18, was amended to require that all transfers of
money from one budgeted fund to another budgeted fund must be
approved by a resolution beginning April 13, 2019.
RESOLUTION Authorizing the Chief Financial Officer to Make the
Appropriate I nterfund Transfers of Sums and Record the Same in the
Appropriate Manner for the FY 2024 for the City of Dubuque, Iowa
SUGGESTED Suggested Disposition: Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
Description Type
MVM Memo City Manager Memo
Staff Memo Staff Memo
Resolution Resolutions
Masterpiece on the Mississippi
Dubuque
Itzetzl
All -Merin iee City
111111
2007*2012*2013
2017*2019
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Resolution Approving Fund Transfers for Special Assessments in Fiscal
Year 2024 — Period 13
DATE: July 25, 2024
Chief Financial Officer Jennifer Larson recommends City Council approval of the
suggested proceedings approving a transfer of funds for special assessment
reimbursements. Iowa Administrative Rules Code 545-2.5(5), which implements Iowa
Code Section 384.18, was amended to require that all transfers of money from one
budgeted fund to another budgeted fund must be approved by a resolution beginning
April 13, 2019.
In Fiscal Year 2024, $86,782.68 in special assessment reimbursements were incurred
through June 30, 2024 and it is recommended to transfer from the funds that were
budgeted to pay the expenses.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jml
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Jennifer Larson, Chief Financial Officer
Masterpiece on the Mississippi
Dubuque
tretri
All -America City
1 1 I I' I
2007.2012.2013
2017*2019
TO: Michael C. Van Milligen, City Manager
FROM: Jennifer Larson, Chief Financial Officer
SUBJECT: Resolution Approving Fund Transfers for Special Assessment
Reimbursements in Fiscal Year 2024 — Period 13
DATE: July 25, 2024
INTRODUCTION
The purpose of this memorandum is to recommend approval of the fund transfers for
Fiscal Year 2024 resolution.
BACKGROUND
Iowa Administrative Rules Code 545-2.5(5), which implements Iowa Code Section
384.18, was amended to require that all transfers of moneys from one budgeted fund to
another budgeted fund must be approved by a resolution beginning April 13, 2019. The
transfer resolution must include the following items:
1. Statement of where the money is coming from and going to.
2. The exact amount of money being transferred.
3. A clearly stated reason why the transfer is being made.
These resolution items will also need to be included as part of the budget adoption
resolution passed each March if transfers are shown in the adopted budget. For utility
surplus transfers, as defined in Administrative Rules Code 545-2.5(5), a clear
calculation proving the existence of the proposed surplus in the utility must also be
included in the transfer resolution.
DISCUSSION
Capital projects and other obligations have transfers budgeted from other funds.
Throughout the fiscal year, funds are transferred to reimburse these obligations. The
total transfer requested from the various funds to reimburse these obligations through
June 30, 2024 is $86,782.68 for special assessment reimbursements.
RECOMMENDATION
I respectfully recommend the adoption of the enclosed resolution approving the transfer
of funds for special assessments.
JML
2
Prepared by Jennifer Larson, Chief Financial Officer, 50 W. 13th St., Dubuque, IA 52001, (563) 589-4322
Return to Adrienne N. Breitfelder, City Clerk, 50 W. 13th St., Dubuque, IA 52001, (563) 589-4100
RESOLUTION NO. 233-24
A RESOLUTION AUTHORIZING THE CHIEF FINANCIAL OFFICER TO MAKE THE
APPROPRIATE INTERFUND TRANSFERS OF SUMS AND RECORD THE SAME IN THE
APPROPRIATE MANNER FOR THE FY 2024 FOR THE CITY OF DUBUQUE, IOWA
Whereas, Iowa Administrative Rules Code Section 545-2.5(5) implements Iowa Code
Section 384.18 and provides that the City Council shall approve all transfers of moneys from
one budgeted fund to another budgeted fund as provided in Iowa Administrative Rules Code
Section 545-2.5(5).
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. Authorize the Chief Financial Officer to Transfer Funds. That the Chief
Financial Officer be and is hereby authorized by the City Council to make the appropriate
interfund transfer of sums and record the same in the appropriate manner for FY 2024.
Section 2. Transfer of Funds. That the Chief Financial Officer will transfer the
following sums and to record the same in the appropriate manner:
1. Transfer from the Special Assessments Special Revenue Fund to the General
Fund $9,125.57 to reimburse previously assessed sidewalk improvements.
2. Transfer from Special Assessments Special Revenue Fund to the Street
Construction Fund $28,541.12 to reimburse previously assessed street
improvements.
3. Transfer from Special Assessments Special Revenue Fund to the Road Use
Tax Fund $3,388.25 to reimburse previously assessed street improvements.
4. Transfer from the Special Assessments Special Revenue Fund to the Sales Tax
Increment Fund $44,022.46 to reimburse previously assessed street
improvements.
5. Transfer from Special Assessments Special Revenue Fund to the Sanitary
Sewer Capital Enterprise Fund $1,053.18 to reimburse previously assessed
water improvements.
6. Transfer from Special Assessments Special Revenue Fund to the Stormwater
Capital Enterprise Fund $652.10 to reimburse previously assessed stormwater
improvements.
Passed, approved and adopted this 5th day of August 2024.
Attest:
Adrienne N. Breitfelder, City Clerk
2