Community Development Block Grant (CDBG) FY2024 Annual Action Plan Amendment #3 Non-Substantial AmendmentCity of Dubuque
City Council Meeting
Consent Items # 08.
Copyrighted
August 5, 2024
ITEM TITLE: Community Development Block Grant (CDBG) FY2024 Annual Action
Plan Amendment #3 Non -Substantial Amendment
SUMMARY: City Manager recommending City Council approve the FY2024 Annual
Action Plan Amendment #3 Non -Substantial Amendment as
recommended by the Community Development Advisory Commission.
RESOLUTION Adopting the Fiscal Year 2024 (Program Year 2023)
Community Development Block Grant (CDBG) Annual Action Plan
Amendment #3 Non -Substantial Amendment
SUGGESTED Suggested Disposition: Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
Description
MVM Memo
FY24 Annual Action Plan Amendment #3- Non -
Substantial Amendment- Memo
FY24 Annual Action Plan Amendment #3- Non -
Substantial Amendment- Resolution
FY24 Annual Action Plan Amendment #3- Non -
Substantial Amendment
Type
City Manager Memo
Staff Memo
Resolutions
Supporting Documentation
Masterpiece on the Mississippi
Dubuque
Mari City
11IIi'
2007.2012.2013
2017*2019
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Community Development Block Grant (CDBG) FY2024 Annual Action
Plan Amendment #3 Non -Substantial Amendment
DATE: July 31, 2024
Housing & Community Development Director Alexis Steger is recommending City
Council approve the FY2024 Annual Action Plan Amendment #3 Non -Substantial
Amendment as recommended by the Community Development Advisory Commission.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Alexis Steger, Housing & Community Development Director
Mary Bridget Corken-Deutsch, Community Development Specialist
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Alexis M. Steger, Housing and Community Development Director
SUBJECT: Community Development Block Grant (CDBG) FY2024 Annual Action Plan
Amendment #3 Non -Substantial Amendment
DATE: July 29, 2024
Dubuque
briand
AII•Anteriea City
11111!
2007.2012*2013
2017*2019
Introduction
This memorandum transmits information on the Community Development Block Grant
(CDBG) FY24 Annual Action Plan Amendment #3 Non -Substantial Amendment.
Background
CPD Notice 2023-07 provides guidance on the allocation of staff costs for the CDBG
program between two cost categories: (1) general program administrative costs, as
related to overall program planning and CDBG grant administration; and (2) activity
delivery costs, as related to implementing and carrying out specific CDBG- eligible
activities. Program Administrative Costs are limited to not more than 20 percent of the
annual grant, and the estimated amount of program income to be received during the
grantee's current program year. Activity Delivery Costs are those allowable costs
incurred for implementing and carrying out eligible CDBG activities.
Discussion
In FY24, $14,504.18 was charged to Program Administrative Costs. However, these
funds are being reallocated to the correct Activity Delivery Costs. The FY24 Annual
Action Plan for CDBG currently has these Activity Delivery Costs budgeted in our
Housing Rehab Services and Staff Budget. This Non -Substantial Amendment provides
an accurate picture of reallocating Project Activity Costs from Housing Rehab Services
and Staff to specific projects. The specific projects include AHNI 90 Main Mini Splits,
Childcare (Marita Theisen Childcare Center Rehab, Avon Park, Lincoln Wellness
Project, and Comiskey Park.
Per our Citizen Participation Plan, a substantial amendment is required when any
increase or decrease in allocation priorities defined as:
a. 50% change in the project, if the project is funded at $50,000 or less
b. 25% change in the project if the project is funded at $50,001 or more
No project funded at $50,000 or less has a 50% change and no project funded at
$50,001 or more has a 25% change. Therefore, per our Citizen Participation Plan, the
re -allocated funds are considered a Non -Substantial Amendment.
The Non -Substantial Amendment also includes an updated Program Income to reflect
the actual Program Income for FY24. This is an increase of less than 10% of total
funding and anticipated Program Income for the year which necessitates a Non -
Substantial Amendment. Non -Substantial Amendments shall be adopted by Resolution
of the City Council after the review and recommendation of the Community
Development Advisory Commission.
The Community Development Advisory Commission reviewed and unanimously
approved this amendment on July 17, 2024, and recommends City Council adoption of
the amended changes.
Recommendation
I respectfully request the City Council approve the FY2024 Annual Action Plan
Amendment #3 Non -Substantial Amendment as recommended by the Community
Development Advisory Commission.
Prepared by: Mary Bridget Corken-Deutsch, Community Development Specialist
Prepared by Mary Bridget Corken-Deutsch, Community Dev Specialist, 350 W. 6'h St, Dubuque, IA 52001, (563) 690-
6094
Return to Adrienne N. Breitfelder, City Clerk, 50 W. 131h St., Dubuque, IA 52001, (563) 589-4100
RESOLUTION NO. 234-24
A RESOLUTION ADOPTING THE FISCAL YEAR 2024 (PROGRAM YEAR 2023)
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ANNUAL ACTION PLAN
AMENDMENT #3 NON -SUBSTANTIAL AMENDMENT
Whereas, the City of Dubuque, through a series of public meetings and hearings,
proposed a Fiscal Year 2024 (Program Year 2023) Community Development Block
Grant Annual Action Plan for inclusion in the City Budget addressing housing and non -
housing needs in the community; and
Whereas, the Community Development Advisory Commission held a public
meeting on July 17th, 2024 to receive community input on the Third Non -Substantial
Amendment to the Fiscal Year 2024 (Program Year 2023) Community Development
Block Grant Annual Action Plan; and
Whereas, the Community Development Advisory Commission unanimously
recommended the City Council approve Amendment #3 Non -Substantial Amendment to
the Fiscal Year 2024 (Program Year 2023) Community Development Block Grant
Annual Action Plan on July 17, 2024.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That the Community Development Block Grant Fiscal Year 2024
(Program Year 2023) Annual Action Plan Amendment #3 Non -Substantial Amendment,
attached hereto and by this reference made a part hereof, is hereby approved.
Section 2. That the Mayor of the City of Dubuque is hereby authorized to
execute the Fiscal Year 2024 (Program Year 2023) Annual Action Plan Amendment #3
Non -Substantial Amendment for the use of Community Development Block Grant funds
based on this adopted budget and execute standard contracts and agreements.
Section 3. That the Mayor of the City of Dubuque is hereby authorized and
directed to designate the City Manager or the Housing and Community Development
Department Director to execute all related documents on behalf of the City of Dubuque,
Iowa.
Passed, approved, and adopted this 5th day of August 2024.
raav'an.gh, Mayor
Attest
A
?//i
Adrienne Breitfelder, City Clerk
ACTUAL SOURCES
Entitlement
Recreation Various Program Fees
Homeowner Loan Repayments
1st Time Homeowner Loans
Microenterprise Loans
Total Program Income
Unexpended Funds Previous Fiscal Years
Total
CDBG Planning, Monitoring, & Budgeting
Housing and Community Development Administn
Neighborly Admin Costs
omic Development
Microenterprise Assistance Program
FY 2024
1,031,452.00
273,222.00
1,304,674.00
Amendment 1
FY 2024
1,031,452.00
273,222.00
1,880,339.00
3,185,013.00
Amendment 2 (Non -
Substantial)
FY 2024
1,031,452.00
273,222.00
1,880,339.00
3,185,013.00
Amendment 3 (Non -
Substantial)
FY 2024
1,031,452.00
300,424.96
1,880,339.00
3,212,215.96
FY24 AAP
Carryover Re -Allocated Funds
Re -Allocated Amendment #2 (Non- Amendment #3 (Non -
Amendment #1 Funds Substantial) Re -Allocated Funds Substantial)
Housing Develoill
AHNI
Ecumenical Tower
First Time Homebuyer Program
Homeless Shelter Rehabilitation
Homeowner Rehab (Small & Large)
Housing Rehabilitation Services and Staff
Lead Healthy Homes Match (2018)
Lead Healthy Homes Match (2021)
Lead Service Line Replacement Program
Mt. Pleasant Home ADA Bathroom
Purchase/Rehab/Resale
Rental Rehabilitation
Neighborhood and Community Development
Childcare
Food Access/Hydroponics
Four Mounds Build Dubuque
Neighborhood Infrastructure Improvements
Bus Stop Improvements
Multicultural Family Center Sidewalk Replacemei
Sidewalk Repair Program
Street Overlays
Neighborhood Recreation Program
Visiting Nurses Association
Zoning Inspection/Enforcement
Code Enforcement
Public Facility Projects
Avon
Parks
Lincoln Wellness Project
Low -Mod Income Parks
CDBG Revolving Application Fund
254,000.00
119,000.00
135,000.00
50,000.00
14,748.00
(14,748.00)
- 221,900.00 528,100.00
135,000.00 245,000.00
50,000.00 53,000.00 (53,000.00)
4,485.36 36,854.00
125,000.00 139,378.23 (139,378.23)
150,578.00 7,543.26 (7,543.26)
56,222.00 (44,722.00)
100,000.00 60,401.00
295,363.00
18,000.00
(295,363.00)
254,000.00
119,000.00
135,000.00
50,000.00
686,818.36
750,000.00
380,000.00
50,000.00
41,339.36
125,000.00
150,578.00
11,500.00
160,401.00
18,000.00
161,464.00
132,754.00
20,000.00
8,710.00
50,000.00
25,541.59
36,807.35
93,901.00
263,632.00 210,800.28
150,000.00
85,000.00
(36,807.35)
2,500.00
6,094.00
(6,094.00)
151,355.77
324,505.59
50,000.00
25,541.59
85,000.00
132,754.00
20,000.00
8,710.00
2,500.00
99,995.00
474,432.28 112,337.00
143,906.00
254,000.00
119,000.00
135,000.00
W 50,000.00
50,000.00
1,686,818.36
750,000.00
380,000.00
50,000.00
41,339.36
125,000.00
150,578.00
11,500.00
160,401.00
18,000.00
324,505.59
50,000.00
25,541.59
85,000.00
132,754.00
20,000.00
8,710.00
2,500.00
99,995.00
586,769.28
143,906.00
5,759.76
(14,504.18)
2,898.79
260.98
4,479.20
1,105.45
254,000.00
119,000.00
135,000.00
50,000.00
50,000.00
755,759.76
380,000.00
50,000.00
41,339.36
125,000.00
136,073.82
11,500.00
160,401.00
18,000.00
327,404.38
52,898.79
25,541.59
85,000.00
132,754.00
20,000.00
8,710.00
2,500.00
100,255.98
591,248.48
145,011.45
151,355.77 (112,337.00)
39,018.77
27,202.96
66,221.73
Grand Total 1,304,674.00 1,405,091.07 475,247.93 3,185,013.00
3,185,013.00 3,212,215.96