8 5 24 City Clerk's NotesCITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
SPECIAL SESSION
The Dubuque City Council met in special session at 5:30 p.m. on August 5, 2024, in the
second -floor Council Chambers of the Historic Federal Building, 350 W. 6th Street. ,
l
Pr sent: Mayor Cavanagh; Council Members Far er, Jones, Resnick, Roussell, Sprank,
Wet al; City Manager V i Milligen, City Attorney Brumwell. -1'
Absent:
Mayor Cavanagh read the call and stated this is a special session of the City Council called
for the purpose of conducting work sessions on the Schmitt Island Redevelopment Plan and
Four Mounds Foundation.
WORK SESSIONS
1. Schmitt Island Redevelopment Plan
Dubuque Racing Association President and CEO Alex Dixon and consultants from RDG
Planning & Design will provide an update of progress on the Development Plan for Schmitt
Island as a continuation from July 15, 2024, which was shortened due to a power
outage/storm.
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This work session concluded at '°5 9 p.m.
2. Four Mounds Foundation Presentation
Four Mounds Foundation staff will provide information regarding their past, current, and future
work and initiatives.
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There being no further business, Mayor Cavanagh declared the meeting adjourned at
(;(---t p.m.
CITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
REGULAR SESSION
The Dubuque City Council met in regular session at 6:30 p.m. on August 5, 2024, in the
second -floor Council Chambers/of the Historic Federal Building, 350 W. �6th Street.
Present: Mayor Cav/nagh; Council Members Farber, Jones, Resnick, Rou✓ssell, Sprank,
Wgfhal; City Manager Vaxi Milligen, City Attorn Brumwell.
Absent:
Mayor Cavanagh read the call and stated this is a regular session of the City Council called
for the purpose of conducting such business that may properly come before the City Council.
PLEDGE OF ALLEGIANCE
PROCLAMATION(S)
1. National Health Center Week (August 4 - 10, 2024)
On behalf of Crescent Community Health Center.
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CONSENT ITEMS
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1. Minutes and Reports Submitted
City Council Proceedings of July 15, 2024; Civil Service Commission of July 10, 2024;
Community Development Advisory Commission of June 26, 2024; Historic Preservation
Commission of April 18, 2024 and June 20, 2024; Housing Commission of January 23, 2024;
Library Board of Trustees Update of June 27, 2024; Long Range Planning Advisory
Commission of February 21, 2024; Zoning Board of Adjustment of June 27, 2024; Proof of
Publication for City Council Proceedings of July 1, 2024.
Suggested Disposition: Receive and File
2. Notice of Claims and Suits
Camille Baker for vehicle damage; Dennis and Juli Geraghty for property damage; Brian and
Briony Gillitzer for property damage; William Sand Jr. for property damage; Martin Wing for
property damage.
Suggested Disposition: Receive and File; Refer to City Attorney
3. Disposition of Claims
City Attorney advising that the following claims have been referred to Public Entity Risk
Services of Iowa, the agent for the Iowa Communities Assurance Pool: Briana nd Briony
Gillitzer for property damage; Martin Wing for property damage.
Suggested Disposition: Receive and File; Concur
4. Expenses submitted for City Council Approval
City Manager recommending City Council approval for payment of City expenditures.
RESOLUTION Authorizing the Chief Financial Officer/City Treasurer to make certain payments
of bills that must be paid and approved for payment in accordance with City procedures
Suggested Disposition: Receive and File; Adopt Resolution(s)
5. Resolution Approving Fund Transfers for Special Assessments in Fiscal Year 2024 —
Period 13
City Manager recommending approval of the suggested proceedings approving a transfer of
funds for special assessment reimbursements. Iowa Administrative Rules Code 545-2.5(5),
which implements Iowa Code Section 384.18, was amended to require that all transfers of
money from one budgeted fund to another budgeted fund must be approved by a resolution
beginning April 13, 2019.
RESOLUTION Authorizing the Chief Financial Officer to Make the Appropriate Interfund
Transfers of Sums and Record the Same in the Appropriate Manner for the FY 2024 for the
City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
3
Yays
Nays
Cavanagh
Jones
Roussell
Resnick
Farber
Sprank
Wethal
6. Request for Proposal (RFP) for Financial Services
City Manager recommending the issuance of a Request for Proposal for Financial Services for
five years for the City of Dubuque.
Suggested Disposition: Receive and File; Approve
7. September/October 2024 City News Newsletter
City Manager providing a copy of the September/October 2024 City News Newsletter.
Suggested Disposition: Receive and File
8. Community Development Block Grant (CDBG) FY2024 Annual Action Plan Amendment
#3 Non -Substantial Amendment
City Manager recommending City Council approve the FY2024 Annual Action Plan
Amendment #3 Non- Substantial Amendment as recommended by the Community
Development Advisory Commission.
RESOLUTION Adopting the Fiscal Year 2024 (Program Year 2023) Community Development
Block Grant (CDBG) Annual Action Plan Amendment #3 Non -Substantial Amendment
Suggested Disposition: Receive and File; Adopt Resolution(s)
9. PL84-99 Rehabilitation of Damaged Flood Control Works, Mississippi River Basin, City
of Dubuque, Iowa Flood Risk Management System, Dubuque County, Iowa 2023 Flood
Event
City Manager providing for entry into the public record, the Notice to Proceed from the
Department of the Army, Corps of Engineers (USACE) for the acquisition of any real estate
rights for the rehabilitation of the flood control works, as set forth in the Cooperation
Agreement entered into on October 25, 2023, between the U.S. Army Corps of Engineers and
the City of Dubuque, Iowa Flood Risk Management System.
Suggested Disposition: Receive and File
10. Acceptance of a Storm Water Detention Basin Access Easement from Drake House
South, LLC over property at 3100 Cedar Crest Ridge in Dubuque
City Manager recommending City Council acceptance of a Storm Water Detention Basin
Access Easement across Part of Lot 2 of Cedar Ridge Farm Place # 10, in the City of
Dubuque, Iowa from Drake House South, LLC.
RESOLUTION Accepting a Grant of Storm Water Detention Basin Access Easement through,
over and across part of Lot 2 of Cedar Ridge Farm Place # 10, in the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
4
Yays
Nays
Cavanagh
Jones
Roussell
Resnick
Farber
Sprank
Wethal
11.Acceptance of a Grant of Easement for Water Main Utility over Callahan Construction,
Inc. property in the City of Dubuque, Iowa as part of the Water Department's Water
Main Creek Crossing Project
City Manager recommending City Council accepting the Grant of Easement for Water Main
Utility from Callahan Construction, Inc. (Joel Callahan) across part of Lot 2 of Callahan Place,
in the City of Dubuque, Iowa, as shown on the attached Grant of Easement document to
facilitate the construction of the Water Main Creek Crossing Project.
RESOLUTION Accepting a Grant of Easement for Water Main Utility through, over and across
part of Lot 2 of Callahan Place, City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
12.2024 Airport ADA Ramp Replacement Award Recording Memo
City Manager recommending adoption of resolution to award the construction contract for the
2024 Airport ADA Ramp Replacement Project to Midwest Concrete, Inc. in the amount of
$58,987.40.
RESOLUTION Awarding Public Improvement Construction Contract for the 2024 Airport ADA
Ramp Replacement Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
13. Pickett Street Rehabilitation Acceptance of Public Improvement Project & Establishing
the Final Schedule of Assessments
City Manager recommending City Council adopt the attached resolutions accepting the public
improvements, approving the Final Schedule of Assessments, establishing the final contract
amount of
$64,172.30, and for the payment of the contract amount to Valentine Construction Co., LLC for
the Pickett Street Rehabilitation Project.
RESOLUTION Accepting the Pickett Street Rehabilitation Project and Authorizing the Payment
of the Contract Amount to the Contractor
RESOLUTION Adopting the Final Assessment Schedule for the Pickett Street Rehabilitation
Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
14. Locust Street Parking Ramp Repairs Project Award Construction Contract
City Manager recommending City Council award the construction contract for the Locust Street
Parking Ramp Repairs Project to Restoration & Renovation Services, LLC of Dubuque, IA in
the amount of
$278,980.00.
RESOLUTION Awarding Public Improvement Contract for the Locust Street Parking Ramp
Repairs Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
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Yays
Nays
Cavanagh
Jones
Roussel)
Resnick
Farber
Sprank
Wethal
15. Pre -Annexation Agreement with David and Randa Chesney and Kellhoff Properties,
LLC Located at 10684 Key West Dr.
City Manager recommending City Council approve a pre -annexation agreement with David &
Randa Chesney, and Kellhoff Properties, LLC property owners, of 10684 Key West Drive, Lot
35, and the Northerly 35 Feet of Lot 34 in the City of Key West, Iowa, Dubuque, County, Iowa,
according to the recorded plat thereof and give authorization to the Mayor to sign the
agreement on behalf of the City of Dubuque.
RESOLUTION Approving a Pre -Annexation Agreement between the City of Dubuque, Iowa
and David and Randa Chesney and Kellhoff Properties, LLC
Suggested Disposition: Receive and File; Adopt Resolution(s)
16.Award of Public Improvement Construction Contract for Jefferson Park Retaining Wall
Replacement Project
City Manager recommending City Council adopt the resolution to approve the Jefferson Park
Retaining Wall Replacement Project and award the Public Improvement Construction Contract
in the amount of
$201,331.40 to Eastern Iowa Excavating and Concrete, LLC.
RESOLUTION Awarding the Public Improvement Construction Contract for the Jefferson Park
Retaining Wall Replacement Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
17. Notice of Award & Request to Execute Agreement for 24-25 City of Dubuque
AmeriCorps Program: Creating Opportunities
City Manager recommending City Council approval for the City Manager to execute the 24-25
AmeriCorps Grant Agreement for the City of Dubuque AmeriCorps Program: Creating
Opportunities grant.
Suggested Disposition: Receive and File; Approve
18.City Fiscal Year 2025 Update to Dubuque County Resource Enhancement and
Protection Program (REAP) 5-Year Plan
City Manager recommending City Council approval of the City of Dubuque's FY 2025 update
to the Dubuque County 5-Year Resource Enhancement and Protection Program (REAP) Plan.
Suggested Disposition: Receive and File; Approve
19. Greater Dubuque Development Corporation 2023-2024 Annual Report
City Manager providing a copy of Greater Dubuque Development Corporation's 2023-2024
Annual Report.
Suggested Disposition: Receive and File
6
Yays
Nays
Cavanagh
Jones
Roussel!
Resnick
Farber
Sprank
Wethal
20.Signed Contract(s)
Origin Design Co. for professional services; Comiskey Park Engagement, Design,
Construction Management and Grant Administration Services Amendment #3 with Saiki
Design.
Suggested Disposition: Receive and File
21.Approval of Retail Tobacco, Alternative Nicotine, and Vapor Product Permit Applications
City Manager recommending City Council approval of tobacco, alternative nicotine, and vapor
product permits as submitted.
RESOLUTION Approving applications for retail permits to sell Tobacco, Tobacco Products,
Alternative Nicotine Products, and Vapor Products, as required by Iowa Code §453A.47A
Suggested Disposition: Receive and File; Adopt Resolution(s)
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ITEMS SET FOR PUBLIC HEARING
1. Set Public Hearing to Approve Contract with Tucktara, LLC for Construction of a Single -
Family Home on a City -Owned Infill Lot at 2527 Washington Street
City Manager recommending City Council schedule a public hearing for August 19, 2024,
approving the Contract with Tucktara, LLC, for the construction of a single-family home on a
City -owned infill lot located at 2527 Washington Street.
RESOLUTION Construction of a Single -Family Home on a City -Owned Infill Lot Located at
2527 Washington Street, Setting A Time and Place for Hearing, and Providing for the
Publication of Notice Thereof
Suggested Disposition:
Receive and File; Adopt Resolution(s), Set Public Hearing for August 19, 2024
2. Well No. 7 Rehabilitation Project 2024 - Phase 2 Initiate Public Bidding and Set the
Public Hearing Date
City Manager recommending City Council adopt the resolution granting preliminary approval of
the plans, specifications, form of contract, and estimated cost of $540,000 for the Well No.7
Rehabilitation Project 2024 — Phase 2, set the public hearing date of August 19, 2024, and
hereby authorize the Water Department to advertise the project for public bidding.
RESOLUTION The Well No. 7 Rehabilitation Project 2024 — Phase 2 - Preliminary Approval of
Plans, Specifications, Form of Contract, and Estimated Cost; Setting Date of Public Hearing
on Plans, Specifications, Form of Contract, And Estimated Cost; and Ordering the
Advertisement for Bids
Suggested Disposition:
Receive and File; Adopt Resolution(s), Set Public Hearing for August 19, 2024
3. Resolution of Necessity for the Proposed Amended and Restated Urban Renewal Plan
for the Greater Downtown Urban Renewal Area, Version 2024.1
City Manager recommending to adopt a resolution that 1) authorizes and directs the City
Manager to prepare a proposed Amended and Restated Urban Renewal Plan, Version 2024.1
("Plan") for the Greater Downtown Urban Renewal Area ("Area") and 2) sets a public hearing
on the proposed Amended and Restated Urban Renewal Plan, Version 2024.1 for September
3, 2024.
RESOLUTION Authorizing and directing the City Manager to prepare an Amended and
Restated Urban Renewal Plan, Version 2024.1, for the Greater Downtown Urban Renewal
District and setting the date for a public hearing and consultation on the proposed Amended
and Restated Urban Renewal Plan, Version 2024.1, for said district
Suggested Disposition:
Receive and File; Adopt Resolution(s), Set Public Hearing for September 3, 2024
4. Resolution of Necessity for the Proposed Amended and Restated Urban Renewal Plan
for the Greater Downtown Urban Renewal Area, Version 2024.2
City Manager recommending to adopt a resolution that 1) authorizes and directs the City
Manager to prepare a proposed Amended and Restated Urban Renewal Plan, Version 2024.2
("Plan") for the Greater Downtown Urban Renewal Area ("Area") and 2) sets a public hearing
on the proposed Amended and Restated Urban Renewal Plan, Version 2024.2 for September
8
3, 2024.
RESOLUTION Authorizing and directing the City Manager to prepare an Amended and
Restated Urban Renewal Plan, Version 2024.2, for the Greater Downtown Urban Renewal
District and setting the date for a public hearing and consultation on the proposed Amended
and Restated Urban Renewal Plan, Version 2024.2, for said district
Suggested Disposition:
Receive and File; Adopt Resolution(s), Set Public Hearing for September 3, 2024
5. Community Development Block Grant FY25 Annual Action Plan Amendment #1 Setting
A Public Hearing
City Manager recommending City Council adopt the attached resolution setting a public
hearing for the City of Dubuque Community Development Block Grant FY24 Annual Action
Plan Amendment #1 on September 16, 2024, at 6:30 p.m.
RESOLUTION Setting a Public Hearing on the Fiscal Year 2025 (Program Year 2024)
Community Development Block Grant (CDBG) Annual Action Plan Amendment #1
Suggested Disposition:
Receive and File; Adopt Resolution(s), Set Public Hearing for September 16, 2024
6. Resolution Setting Public Hearing for Private Lead Service Line Replacement Pilot
Program State Revolving Fund (SRF) Loan - Environmental Review Bipartisan
Infrastructure Law State Revolving Fund (SRF)
City Manager recommending City Council adopt the attached resolution and set the public
hearing for September 16, 2024, to review the revised Environmental Information Document
(EID) for the Private Lead Service Line Replacement Pilot Program.
RESOLUTION State Revolving Fund (SRF) Loan - Environmental Review Private Lead
Service Line Replacement Pilot Program - Set the Date for a Public Hearing of the City Council
of the city of Dubuque, Iowa on Approval of an Environmental Review as Provided BySRF's
Department of Natural Resources for the Private Lead Service Line Replacement Pilot
Program
Suggested Disposition:
Receive and File; Adopt Resolution(s), Set Public Hearing for September 16, 2024
Yays
Nays
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Cavanagh
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Jones
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Roussel!
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PUBLIC HEARINGS
1. Resolution Approving the Proposed Urban Renewal Plan for the Mount Pleasant Place
Housing Urban Renewal Area
2
Proof of Publication on notice of public hearing to consider City Council adopt the resolution
approving the Urban Renewal Plan ("Plan") for the Mount Pleasant Place Housing Urban
Renewal Area, and City Manager recommending approval.
RESOLUTION Approving the Urban Renewal Plan for the Mount Pleasant Place Housing
Urban Renewal Area
Suggested Disposition: Receive and File; Adopt Resolution(s)
Yays
Nays
Cavanagh
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Jones
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PUBLIC INPUT
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ACTION ITEMS
1. Tax Increment Ordinance for the Mount Pleasant Place Housing Urban Renewal Area
City Manager recommending City Council approval an ordinance creating a tax increment
financing district for the Mount Pleasant Place Urban Renewal Area (Area).
ORDINANCE Providing That General Property Taxes Levied and Collected Each Year on all
Property Located Within the Mount Pleasant Place Housing Urban Renewal Area, in the city of
Dubuque, County of Dubuque, State Of Iowa, by and for the Benefit of the State of Iowa, City
Of Dubuque, County of Dubuque, Dubuque Community School District and Other Taxing
Districts, be Paid to a Special Fund for Payment of Principal and Interest On Loans, Monies
Advanced to and Indebtedness, Including Bonds Issued or to be Issued, Incurred by said City
in Connection with said Mount Pleasant Place Housing Urban Renewal Area
Suggested Disposition: Receive and File; Motion B; Motion A
Suspend
the Readings
Nays
Yays
Cavanagh
J
Jones
J
Roussell
Resnick
Farber
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Sprank
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Wethal
Final Reading and Adopt
Nays
Yays
Cavanagh
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Jones
1iRoussell
Resnick
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Farber
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2. Contract with Neighborly Software for Community Development Project Management
Software as a Service
City Manager recommending City Council approve the contract with Neighborly Software and
authorize the Housing and Community Development Department Director to execute all
documents related to the agreement.
RESOLUTION Authorizing Execution of Software as a Service Contract with Neighborly
Software
Suggested Disposition: Receive and File; Adopt Resolution(s)
Yay
Nays
Cavanagh
J
Jones
J1
Roussell
Resnick
JFarber
Sprank
J/
,9
Wethal
13
3. Quarterly Rental Licensing & Inspections Update and Presentation of Proposed
Program Changes
City Manager recommending approval of a modified rental inspection program. Deputy Code
Official Ben Pothoff will make a presentation on the proposed changes.
Suggested Disposition:
Receive and File; Approve; Presentation
Yay�
Nays
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Cavanagh
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4. Work Session Request: Regional Workforce Landscape, and Imagine Dubuque
Comprehensive Plan
City Manager recommending City Council approval to schedule a work session on August 19,
2024, from 5:15 — 6:00 PM for Greater Dubuque Development Corporation staff to present
information on the Regional Workforce Landscape to City Council. This work session will be
immediately followed by a work session in which Planning Services Director, Wally Wernimont,
will provide an Imagine Dubuque Comprehensive Plan update.
Suggested Disposition: Receive and File; Council
Ya\yisNays
Cavanagh
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Jones
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Resnick
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15
5. Transition Timeline and Request for Work Session for New City Council Agenda
Management Software
City Clerk transmitting the timeline for transitioning digital management of City Council
agendas to CivicPlus's Agenda and Meeting Management Select software and requesting City
Council schedule a work session on September 16, 2024, at 6:00 p.m. for a demonstration of
the software.
Suggested Disposition: Receive and File; Council
Yay
Nays
Cavanagh
J
Jones
Roussell
i
Resnick
J,
Farber
JSprank
Wethal
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6. Creating Housing Opportunities Updated Handout and Video
City Manager providing an updated version of the Creating Housing Opportunities handout.
Public Information Office staff will show a video highlighting progress on multiple projects will
be shown. The video can also be viewed at: https://youtu.be/TiSyWqX6PDM
Suggested Disposition:
Receive and File; Video
Yays
Nays
4
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17
7. Next Level Savings Program Video
Public Information Office staff will show a video on the Next Level Savings Program. The video
can also be viewed at: https://youtu.be/UZeQ--BHBPI?si=RNDpw-0E6SPfJ2ma
Suggested Disposition:
Receive and File; Video
Yays
Nays
J
Cavanagh
.Jones
J
Roussel)
J
I
Resnick
1
Farber
,J
Sprank
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3
Wethal
18
8. 2024 Asphalt Overlay Program Video
Public Information Office staff will show a video on the Public Works Department's 2024
Asphalt Overlay Program. The video can also be viewed at https://youtu.be/H2QF4vpIMvQ
Suggested Disposition: Receive and File; Video
Yays
Nays
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COUNCIL MEMBER REPORTS
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Purchase or Sale of Real Estate — Chapter 21.5(1)(j) Code of Iowa
Motion for closed session @ ?: p.m.
Mayor Cavanagh stated for the record that the attorney who will consult with City Council on
the issues to be discussed in the closed session is CB .
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Reconvene in open session @ p.m.
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