Minutes_Community Development Advisory Commission 06.26.24City of Dubuque
City Council Meeting
ITEM TITLE:
SUMMARY:
SUGGESTED
DISPOSITION:
Copyrighted
August 5, 2024
Consent Items # 01.
Minutes and Reports Submitted
City Council Proceedings of July 15, 2024; Civil Service Commission of
July 10, 2024; Community Development Advisory Commission of June
26, 2024; Historic Preservation Commission of April 18, 2024 and June
20, 2024; Housing Commission of January 23, 2024; Library Board of
Trustees Update of June 27, 2024; Long Range Planning Advisory
Commission of February 21, 2024; Zoning Board of Adjustment of June
27, 2024; Proof of Publication for City Council Proceedings of July 1,
2024.
Suggested Disposition: Receive and File
ATTACHMENTS:
Description
City Council Proceedings of 7/15/24
Civil Service Commission of 7/10/24
Housing Commission of 1/23/24
Historic Preservation Commission Minutes of 4/18/24
Historic Preservation Commission Minutes of 6/20/24
Community Development Advisory Commission of
6/26/24
Library Board of Trustees Update of 6/27/24
Long Range Planning Advisory Commission Minutes of Supporting
2/21/24
Zoning Board of Adjustment of 7/27/24
Proof of Publication for City Council Proceedings of
7/ 1 /24
Type
Supporting
Supporting
Supporting
Supporting
Supporting
Supporting
Supporting
Supporting
Supporting
Documentation
Documentation
Documentation
Documentation
Documentation
Documentation
Documentation
Documentation
Documentation
Documentation
MINUTES
COMMUNITY DEVELOPMENT ADVISORY COMMISSION
(APPROVED)
DATE: Wednesday, June 26, 2024
TIME: 5:30 p.m.
PLACE: Housing and Community Development Department
350 West 6th Street, Conference Room 250; Dubuque, IA 52001
Chairperson Kelly Fox called the meeting to order at 5:30 p.m. following staff assurance of
compliance with Iowa Open Meeting Law.
Commissioners Present: Kelly Fox, Dean Boles, Jerry Hammel, Gabriel Mozena, and Renee
Kehoe.
Commissioners Absent: Dominque Jeter, Michelle Hinke, Sasha Williams, and Julie Woodyard.
Staff Present: Mary Bridget Corken-Deutsch and Maddy Haverland
Public Present: None
Certification of Minutes — May 15, 2024
Chairperson Fox motioned to receive and file the Minutes for the May 15, 2024, Community
Development Advisory Commission Meeting. Commissioner Hammel seconded. Motion carried 5-
0.
Correspondence/Public Input
There was no public input.
Old Business
There was no discussion on old business.
New Business
a) Review and Update By -Laws
Corken-Deutsch referenced the amendments that were made to the bylaws during the September
6, 2023, meeting, specifically the language in Section 1 Regular Meetings, "Commission members
are strongly encouraged to attend in person." Corken-Deutsch notified commissioners that the City
Clerk recently provided Ordinance Amendments and recommendations around electronic meetings,
absences, regular meetings, and minutes, and presented changes to the By -Laws to reflect the City
Clerk's guidance. Corken-Deutsch advised that per the By -Laws, "The By -Laws may be amended
at any meeting of the Commission by a majority vote of the Commission, provided that notice of
said proposed amendments is given to each member in writing at least fourteen (14) days prior to
the meeting." Therefore, any changes to the By -Laws recommended at this meeting would be
provided in a timely manner to be adopted at the July Meeting.
Some discussion ensued regarding each of the proposed amendments. Commissioner Boles
requested clarification from the City Clerk or the Legal Department on what was meant by "a
quorum of Commissioners must be present" during meetings, and whether that referred to present
in -person, or if present virtually was acceptable.
Regarding the amended language around Commissioner absences, Commissioner Boles asked
who will be responsible for granting "excusals" for Commissioner absences, and what constitutes
an unexcused absence. Commissioner Fox and Staff Representative Corken-Deutsch discussed
options for processes that closely mirror the current protocol for determining quorum.
1
MINUTES
COMMUNITY DEVELOPMENT ADVISORY COMMISSION
(APPROVED)
Commissioner Hammel noted that "consecutive was misspelled in Section 6 of the provided
document, and that in Section 7, the language should state "... a part of...", instead of "... apart
of...".
After further discussion, commissioners present agreed that it is important for the Community
Development Advisory Commission's By -Laws to be consistent with those of other City of Dubuque
Boards and Commissions.
Commissioner Fox moved to approve the proposed amendments 1-3 to the by-laws. Seconded by
Commissioner Boles. Motion carried 5-0.
Reports
a. Community Development Staff Updates
Maddy Haverland, Urban Development and Housing Rehabilitation Project Manager, gave an update
on the current structure of Housing Activities that are operated through the Community Development
Programs office. Haverland provided an overview of proposed program changes that would not go
into effect until program structure was establisehd and all changes were approved by appropriate
governing bodies.
Updated programming includes expansion of Homeowner Rehabilitation Loan offerings, providing
specialized programs for roofs and sewer laterals, minor changes to the Homebuyer Loan programs,
re -introduction of Rental Rehabilitation Programs, and expansion and definition of more extensive
housing reabilitation and construction projects.
Haverland stated that these programs are being restructured to fit the housing needs that are
emerging more frequently in Dubuque, and to accommodate the rising costs of construction and other
influencing factors, such as insurance and interest rates.
b. Housing Commission
No report available.
c. Resilient Community Advisory Commission
No report available.
d. Equity and Human Rights Commission
Meeting minutes were included in the packet that Corken-Deutsch sent out; Commissioners were
encouraged to read them.
Information Sharing
a. Basically CDBG- Chapter 4 and 5 discussions
Corken Deutsch noted that Chapter 4 was timely for the discussion around Housing Programs; no
other questions or comments.
b. Basically CDBG- Chapter 6
https://www.hudexchange.info/trainings/basically-cdbg-online/public-facilities-and-improvements/
c. Sustainable Dubuque Community Grant Awards
Commissioner Boles shared a memo from Gina Bell, Director of Sustainability, regarding the
Sustainable Dubuque Community Grant Award Recommendations.
2
MINUTES
COMMUNITY DEVELOPMENT ADVISORY COMMISSION
(APPROVED)
Adjournment
There being no further business to come before the Commission, Commissioner Kelly Fox moved
to adjourn the meeting. Commissioner Mozena seconded. Motion passed by voice vote. Meeting
adjourned at 6:39 p.m.
Minutes taken by:
Maddy Haverland
Urban Development and Housing Rehabilitation Project Manager
Respectfully Submitted:
Mary Bridget Corken-Deutsch
Community Development Specialist
3