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Keymont Drive Pavement Rehabilitation ProjectCopyrighted August 19, 2024 City of Dubuque Items to be set for Public Hearing # City Council Meeting 02. ITEM TITLE: Keymont Drive Pavement Rehabilitation Project SUMMARY: City Manager recommending City Council adoption of the attached resolution granting preliminary approval of the proposed plans, specifications, form of contract, and construction estimate of $327.635.00; establishing the date of the public hearing for September 3, 2024; and authorizing the City Engineer to advertise for bids for the Keymont Drive Pavement Rehabilitation Project. RESOLUTION Keymont Drive Pavement Rehabilitation Project: preliminary approval of plans, specifications, form of contract, and estimated cost; setting date of public hearing on plans, specifications, form of contract, and estimated cost; and ordering the advertisement for bids SUGGESTED Receive and File; Adopt Resolution(s), Set Public Hearing for DISPOSITION: September 3, 2024Suggested Disposition: ATTACHMENTS: Description Type MVM Memo City Manager Memo Staff Memo Staff Memo Resolution Resolutions Notice Supporting Documentation Masterpiece on the Mississippi TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Keymont Drive Pavement Rehabilitation Project DATE: August 14, 2024 Dubuque All-beria city 2007.2012.2013 2017*2019 City Engineer Gus Psihoyos is recommending City Council adoption of the attached resolution granting preliminary approval of the proposed plans, specifications, form of contract, and construction estimate of $327,635.00; establishing the date of the public hearing for September 3, 2024; and authorizing the City Engineer to advertise for bids for the Keymont Drive Pavement Rehabilitation Project. I concur with the recommendation and respectfully request Mayor and City Council approval. Michael C. Van Milligen MCVM:sv Attachment cc: Crenna Brumwell, City Attorney Cori Burbach, Assistant City Manager Gus Psihoyos, City Engineer Jon Dienst, Civil Engineer II Nate Kieffer, PE/PLS Arielle Swift, Public Works Director Masterpiece on the Mississippi TO: Michael C. Van Milligen, City Manager FROM: Gus Psihoyos, City Engineer DATE: August 9, 2024 RE: Keymont Drive Pavement Rehabilitation Project Dubuque brittild All -America City 1I � III 2007.2012*2013 2017*2019 INTRODUCTION The purpose of this memorandum is to authorize the public bidding procedure for Keymont Drive Pavement Rehabilitation Project. BACKGROUND Keymont Drive east of Keyway Drive was previously constructed in 2009 as a sustainable subdivision. All of the pavement was constructed using permeable pavers. The homes were constructed using sustainable and energy efficient practices. The subdivision was developed in two phases. Keymont Drive was the first phase of the subdivision. Keymont Court was the second phase that was developed a couple of years later. Recently, the existing street pavers on Keymont Drive have been degrading and breaking down. Public Works has done a lot of maintenance of the pavers to maintain the street. The pavers have degraded to the point that the complete replacement of all the pavers in this phase is the most cost-effective way of fixing the pavement. The permeable pavers are an integral part of the storm water management of the street. Abutting property owners have complained about the state of the street pavement. Many chips and depressions have formed due to the degrading brick. This has resulted in concerns for potential tripping hazards. Engineering staff have talked to multiple contractors that install permeable pavers. This particular paver brand has had material breakdown issues and is no longer produced. Other cities had similar issues with this paver. The contractors recommended using the same paver manufacturers the city uses in its green alleys. DISCUSSION This project will remove the existing permeable paver bricks and setting bed with new more durable paver bricks set on granite chips with granite chip infill. All of the existing curb and gutter and driveway approaches will remain in -place. The contractor will be required to work with abutting property owners to minimize disruption to access their properties. 1 PROJECT SCHEDULE The schedule for the project is as follows: Initiate Public Bidding Process Publish Notice to Bidders, Advertise for Bids Publish Public Hearing Notice on Plans & Specs Public Hearing on Plans & Specs Receipt of Bid Proposals (Bid -Letting) Award Construction Contract Project Completion Date August 19, 2024 August 22, 2024 August 23, 2024 September 3, 2024 September 5, 2024 September 16, 2024 October 30, 2024 PUBLIC OUTREACH Letters have been sent to abutting property owners that the city is condition and is working on a plan to rehabilitate the street. aware of the street RECOMMENDATION I recommend preliminary approval of the proposed plans, specifications, form of contract and construction estimate for the Keymont Drive Pavement Rehabilitation Project. I further recommend establishing the date of the public hearing and authorizing the Engineering Department to advertise for bids for the Project. BUDGET IMPACT The estimate of probable cost for the Keymont Drive Pavement Rehabilitation Project is as follows: Description Cost Estimate Construction Contract $ 259,000.00 Contingency (10%) 25,900.00 Construction Engineering & Inspection (15%) 42,735.00 Total Construction Cost Estimate $ 327,635.00 The project funding is summarized as follows: Project No. Fund Description Fund Amount 5521000018 Pavement Rehabilitation $ 327,635.00 2 REQUESTED ACTION I respectfully request adoption of the attached resolution granting preliminary approval of the proposed plans, specifications, form of contract, and construction estimate; establishing the date of the public hearing for September 3, 2024; and authorizing the City Engineer to advertise for bids for the Keymont Drive Pavement Rehabilitation Project. Prepared by: Jon Dienst, P.E. cc: Nate Kieffer, PE/PLS Arielle Swift, Public Works Director 3 Prepared by Jon Dienst, P.E., City of Dubuque Engineering, 50 W. 13th St. Dubuque IA 52001 (563)589-4270 Return to Adrienne N. Breitfelder City Clerk City of Dubuque, 50 W. 13th St. Dubuque, IA 52001 (563)589-4100 RESOLUTION NO. 258-24 KEYMONT DRIVE PAVEMENT REHABILITATION PROJECT PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND ORDERING THE ADVERTISEMENT FOR BIDS NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: The proposed plans, specifications, form of contract and estimated cost for the Keymont Drive Pavement Rehabilitation Project in the estimated amount $327,635.00, are hereby preliminarily approved and ordered filed in the office of the City Clerk for public inspection. A public hearing will be held on the 3rd day of September, 2024, at 6:30 p.m. in the Historic Federal Building Council Chambers 350 W. 6th Street, Dubuque, Iowa, at which time interested persons may appear and be heard for or against the proposed plans and specifications, form of contract and estimated cost of said Project, and the City Clerk be and is hereby directed to cause the attached notice of the time and place of such hearing to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be published not less than four days nor more than twenty days prior to the date of such hearing. At the hearing, any interested person may appear and file objections to the proposed plans, specifications, form of contract, or estimated cost of the Project. The Keymont Drive Pavement Rehabilitation Project is hereby ordered to be advertised for bids for construction. The amount of the security to accompany each bid shall be in an amount which shall conform to the provisions of the Notice to Bidders hereby approved. The City Engineer is hereby directed to advertise for bids for the construction of the improvements herein provided, by publishing the Notice to Bidders to be published on the City of Dubuque website and a contractor plan room service with statewide circulation, which notice shall be published not less than thirteen but not more than forty- five days before the date for filing bids before 2:00 p.m. on the 5th day of September 2024. Bids shall be opened and read by the City Clerk at said time and will be submitted to the City Council for final action at 6:30 p.m. on the 16th day of September 2024, in the Historic Federal Building Council Chambers, 350 West 6th Street, Dubuque, Iowa. Passed, adopted and approved this the 19th day of August 2024. Attest: Brad M. C nagh, Mayor Adrienne N. Breitfelder, City Clerk CITY OF DUBUQUE, IOWA OFFICIAL NOTICE NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE KEYMONT DRIVE PAVEMENT REHABILITATION PROJECT NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will hold a public hearing on the proposed plans, specifications, form of contract and estimated cost for the Keymont Drive Pavement Rehabilitation Project, in accordance with the provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the 3rd day of September 2024, in the Historic Federal Building Council Chambers (and/or by virtual means), 350 West 6th Street, Dubuque, Iowa. Said proposed plans, specifications, form of contract and estimated cost are now on file in the office of the City Clerk. At said hearing any interested person may appear and file objections thereto. The scope of the Project is as follows: Removal of deteriorated concrete interlocking pavers on Keymont Drive east of Keyway Drive and replacement with new interlocking concrete pavers. Work includes: The removal and replacement of approximately 15,000 SF of permeable interlocking concrete pavers. Existing pavers are to be removed and disposed of. Old limestone setting bed to be removed and disposed of. New 2" setting bed with 3/8" granite chips to be furnished and installed. Infill between pavers is to be'/4" granite chips. New interlocking permeable pavers (County Material H2O Pro Pavers or Unilock Eco Optiloc Pavers) placed in a 90-degree herringbone pattern. Copies of supporting documents for the public hearing are on file in the City Clerk's Office, City Hall, 50 W. 13th St., Dubuque, Iowa. Documents can be viewed at https://www.cityofdubuque.org/Agendas or by contacting the City Clerk's Office at 563- 589-4100. Written comments regarding the above public hearing should be submitted to the City Clerk's Office, 50 W. 13th St., Dubuque, IA 52001, ctyclerk@cityofdubuque.org, on or before said time of public hearing. At said time of public hearing all interested citizens and parties will be given an opportunity to submit online written comments for or against said proposal. Individuals with limited English proficiency, vision, hearing or speech impairments or requiring special assistance should contact the City Clerk's Office at (563) 589-4100, TDD/TTY (563) 690-6678, ctyclerk©cityofdubuque.org as soon as feasible. Deaf or hard - of -hearing individuals can use Relay Iowa by dialing 711 or (800) 735-2942. Published by order of the City Council given on the 19th day of August 2024. Adrienne N. Breitfelder, City Clerk