Signed Contract_Dubuque Community Schools for Before and After School ProgrammingCity of Dubuque
City Council Meeting
Consent Items # 011.
Copyrighted
August 19, 2024
ITEM TITLE: Signed Contract(s)
SUMMARY: Dubuque Community Schools for Before and After School
Programming; Strand Associates, Inc for the Well No. 11 Source Water
Project.
SUGGESTED Suggested Disposition: Receive and File
DISPOSITION:
ATTACHMENTS:
Description Type
Before and After School Programming Supporting Documentation
Well No. 11 Source Water Project Supporting Documentation
MEMORANDUM OF UNDERSTANDING
August 23, 2023
Dubuque Community Schools
Before and After School Programming
Memorandum of Understanding
August 23, 2024 - June 30, 2025
Program: The Dubuque Community School District, hereinafter referred to as District, and the
City of Dubuque Leisure Services are entering into this Memorandum of Understanding for the
purpose of providing financial support and before/after school programming in a collaborative
effort to provide a safe and engaging environment for students while accommodating parents
work schedules and/or schooling.
Our Mission: Our Wrap Around Program strives to provide quality childcare and an environment
that promotes collaboration between family and school to give your child the highest quality
experience. Our Wrap Around Program is organized to provide school care.
Our Goal:
Provide well -trained staff who care about our students and who communicate care through kindness
and individual attention.
Duration of Memorandum of Understanding: The term of this Memorandum of
understanding shall be from August 23, 2024 to June 30, 2025. The parties may renew this
Memorandum of Understanding for subsequent school years upon the written agreement of the
parties. Either party may terminate the Memorandum of Understanding with or without cause
upon sixty (60) days written notice to the other. All proper documentation must be submitted by
the termination date. All correspondence to the District must be sent to: Executive Director of
Elementary Education, Dubuque Community School District, 2300 Chaney Road, Dubuque,
Iowa 52001.
As Dart of the Before/After School Programming, the District agrees:
To communicate with Leisure Services regarding availability of spaces through the
building principals, executive director of elementary education, and/or facilities
scheduler.
In the spirit of partnership and increasing services at each building, principals will
assure that Leisure Services receives a rotating schedule of available spaces to provide
Leisure Services and each program in the building opportunities to fully use spaces.
Before school staff will be recruited and hired by the building principal and will be
encouraged to use existing staff in the building to fulfill this need. The school will
train and provide clear expectations and resources.
Staff will clock in with the DCSD project code to be paid for time worked.
DCSD will closely monitor expenditures to stay within the allocated budget costs
presented by Leisure Services. DCSD will invoice Leisure Services at the end or
shortly before the end of each trimester for before school childcare salaries.
Buildings will work with all opportunities of programs and help identify
students/families that best fit the programs offered, including but not limited to Leisure
Services.
• Buildings will support the enrollment and eligibility procedures laid out by the family
handbook.
• Office staff will work with Leisure Services on communication of program attendees.
Building staff will know and prepare for Leisure Services programming one hour
before the arrival bell each school day and immediately following the dismissal bell
until 5:30 p.m. each school day.
Building staff understands that program will not operate on weather related late
arrivals, early releases, or closures.
Principals will support the Leisure Services behavior reporting procedure.
As part of the Before/After School Programming. the City of Dubuuue Leisure Services
agrees:
• To request use of the gym through the facilities scheduler.
• To communicate with the building principals any needs related to space and programming.
• To work within a rotation of spaces to enable of variety of programming to take place to meet
family/student needs.
• After school staff will be hired by Leisure Services. Staff will be trained, monitored, and paid
by Leisure Services.
• Leisure Services may provide materials and activities for both before and after school
programming.
• Leisure Services will follow the procedures in the family handbook regarding behavior
incidents and accidents/injuries.
• Will work with the building office staff on communication of program attendees.
• Will cotrununicate with building principals any needs, incidences, behavior procedures,
accidents/injuries, and enrollment/eligibility.
• Will financially support before school programming by reimbursing $30,000 to DCSD for
costs associated with before school programming.
Indemnity; Insurance. The 2003 28E Agreement between City and District shall apply to this
agreement.
City agrees to maintain its membership in the Iowa Communities Assurance Pool during the
performance of the Memorandum of Agreement. And to provide District with evidence of coverage as
a member.
District agrees to provide City with evidence of insurance in a form and with coverage satisfactory to
City and to maintain such insurance during the performance of this Memorandum of Agreement.
City of Dubuque, Iowa
Signature of Authorized Personnel:
_1,,,l',
Printed Title, Name. and Date: City Manager, Michael Van Milligen, August 7, 2024
Dubuque Community School District
Signature of Authorized Personnel:
Printed Title, Name. and Date: President, Board of Education, Kathrin A Parks July 15, 2024