Well No. 7 Rehabilitation Project 2024 - Phase 2 Award Construction ContractCity of Dubuque
City Council Meeting
Action Items # 08.
Copyrighted
September 3, 2024
ITEM TITLE: Well No. 7 Rehabilitation Project 2024 - Phase 2 Award Construction
Contract
SUMMARY: City Manager recommending City Council award the construction
contract for the Well No.7 Rehabilitation Project 2024 — Phase 2 to
Peerless Well & Pump through the adoption of the attached resolution in
the amount of $291,986.00.
RESOLUTION Awarding Public Improvement Construction Contract for
the Well No. 7 Rehabilitation Project 2024 — Phase 2
SUGGESTED Suggested Disposition: Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
Description Type
MVM Memo City Manager Memo
Well No. 7 Rehabilitation Project 2024 - Phase 2 Award Staff Memo
Construction Contract MVM Memo
Well No. 7 Rehabilitation Project 2024 Phase 2 Award Resolutions
Construction Contract Resolution
Bid Tabulation Supporting Documentation
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Well No. 7 Rehabilitation Project 2024 - Phase 2
Award Construction Contract
DATE: August 29, 2024
Dubuque
All-beria city
2007.2012.2013
2017*2019
Water Department Director Christopher Lester is recommending City Council award the
construction contract for the Well No.7 Rehabilitation Project 2024 — Phase 2 to
Peerless Well & Pump through the adoption of the attached resolution in the amount of
$291,986.00.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Christopher Lester, Water Department Director
Jennifer Larson, Chief Financial Officer
Nick Connolly, Water Operations Supervisor
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Christopher Lester, Water Department Director
DATE: August 26, 2024
SUBJECT: Well No. 7 Rehabilitation Project 2024 - Phase 2
Award Construction Contract
Dubuque
All-AmericaCity
111111
2007*2012*2013
2017*2019
INTRODUCTION
The purpose of this memorandum is to request award of the Well No.7 Rehabilitation Project
2024 — Phase 2 to Peerless Well & Pump in the amount of $253,434.00 including Alternate A in
the amount of $38,552.00 and the amount of $381.00/HR for additional work hours as
necessary.
BACKGROUND
The City of Dubuque budgets for and conducts routine well maintenance. The work includes
repairs and rehabilitation associated with the City's groundwater supply (wells, pumps, and
motors) including source water protection of the well field and the raw water transmission lines
from the wells to the treatment plant.
The City draws from both shallow and deep wells and each well should be inspected routinely or
when capacity drops. The current practice is to evaluate the capacity of wells annually and pull
the equipment and inspect the wells every 5 years, barring any known issues.
Well No. 7 is pumping below its design capacity and is pumping sand, which can lead to
premature wear and tear of pump impellers, possible plugging of the well transmission main and
increase overall electricity expenses.
During Phase 1 of the project, the well was taken out of service and inspected by Cahoy Pump
Service in December 2022, to determine what rehabilitation may be necessary along with a
completion of a condition assessment of the column piping, pump, and motor.
Cahoy's findings were as follows. A large volume of sediment was discovered at the bottom of
the well reducing the overall well depth by 488 vertical feet. The suction pipe and strainer were
missing and not attached to the pump intake. This could be for two reasons; they were either not
installed or could be at the bottom of the well in the 488 feet of sediment. The shafting,
couplings, column pipe and spider bearings also showed significant wear and tear, and most
notably, the pump was detached from the column pipe.
Based on Cahoy's findings regarding the sediment and the impact, the depth of sediment may
have on the well capacity, we are looking to bid removal of the sediment and conduct a pumping
drawdown test to determine the well capacity, followed by installation of a replacement pump,
motor and well appurtenances. Following sediment removal and the pump test, the city and
contractor will review the specified replacement pump and motor and confirm the pump and
motor sizing based on the available capacity of the well, including confirmation of the pump
depth, suitable sand prevention method, and create a future well maintenance schedule.
The scope and bidding documents were prepared, and the project was publicly bid.
DISCUSSION
On August 22, 2024, the City received one bid for the Well No. 7 Rehabilitation Project- Phase
2. The bid was submitted by Peerless Well & Pump of Dubuque, IA. The base bid amount is
$253,434.00. Funds are available to also award Alternate A in the amount of $38,552.00, for a
total bid amount of $291,986.00. During a well rehabilitation project, it is not uncommon to run
into unforeseen conditions, therefore each bidder was also asked to provide an amount per hour
for additional work hours that may be necessary. The low bidder rate is $381.00/HR.
The base bid plus alternate A is $291,986.00, which is 39% lower than the engineer's estimate
of $480,000.
BUDGET IMPACT
The estimate of probable cost for the project is summarized as follows:
Description
Estimate
Construction Contract
$480,000
Contingency
$48,000
Contract Admin / Limited Construction Engineering
$12,000
Total Project Cost
$540,000
The funding summary is:
CIP
Funding Source
Amount
4281000006
Wells/Well Field Rehab
$ 540,000
Total Project Funding
$ 540,000
ACTION TO BE TAKEN
I respectfully request that the City Council award the construction contract for the Well No.7
Rehabilitation Project 2024 — Phase 2 to Peerless Well & Pump through the adoption of the
attached resolution in the amount of $291,986.00.
cc: Jennifer Larson, Chief Financial Officer
Nick Connolly, Water Operations Supervisor
F:\Users\Water\ENGINEERING\Projects - City Projects\Projects - ACTIVE (City)\Well 7 Rehab\Council\Award\Well No7
Rehabilitation Phase 2 - AWARD Memo 8-23-2024.doc
2
Prepared by Christopher Lester, Water Department,1902 Hawthorne St. Dubuque IA 52001 (563) 589-4291
Return to Adrienne N. Breitfelder City Clerk City of Dubuque, 50 W. 13th St. Dubuque, IA 52001 (563) 589-4100
RESOLUTION NO. 282-24
AWARDING PUBLIC IMPROVEMENT CONSTRUCTION CONTRACT FOR THE
WELL NO. 7 REHABILITATION PROJECT 2024 — PHASE 2
WHEREAS, sealed proposals have been submitted by contractors for the
Well No. 7 Rehabilitation Project 2024 - Phase 2, (the Project) pursuant to
Resolution No. 245-24 and Notice to Bidders published on the City of Dubuque,
Iowa website and plan room service wide circulation on the 6th day of August
2024; and
WHEREAS, said sealed proposal was opened and read on the 22nd day of
August 2024 and it has been determined that Peerless Well & Pump of Dubuque,
Iowa submitted low bid in the amount of $253,434.00, plus Alternate A in the
amount of $38,552.00, with an hourly rate of $381.00/HR, and is the lowest
responsive, responsible bidder for the Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL FO
THE CITY OF DUBUQUE, IOWA.
SECTION 1. That a Public Improvement Construction Contract for the
Project is hereby awarded to Peerless Well & Pump and the City Manager is
hereby directed to execute a Public Improvement Construction Contract on behalf
of the City of Dubuque for the Project.
Passed, adopted and approved this 3rd day of September 2024.
Attest:
Adrienne N. Breitfelder, City Clerk
Masterpiece on the Mississippi
BID TABULATION SUMMARY SHEET
UNIT PRICE BID
Project:
Location:
Date:
Time:
CIP No.:
Project Name
Conference Room B, City Hall, Dubuque, IA
000-0000
Bid
Company
Bid Bond
10%
Section 00450
Bidder Status
Form
Section 00460
Contractor
Background
Infromation
Section 00470 OR
00471
Addendums
0-0-0-0
Section 00400.11
Base Bid
Alternate 1
Alternate 2
Basis of Award
Section 00400.5
(Insert Alt. Title)
(Insert Alt. Title)
Base Bid + Alt's 0+0
Section 00400.6
Section 00400.6
1
Peerless Well & Pump
$ 30,113.00
$253,434.00
$38,552.00
$381.00/HR
$291,986.00
2
$0.00
3
$0.00
4
$0.00
5
$0.00
6
$0.00
7
$0.00
8
$0.00
9
$0.00
10
$0.00