New City Council Agenda Management Software Copyrighted
September 16, 2024
City of Dubuque Work Session - Top # 01.
City Council Meeting
ITEM TITLE: 6:00 PM - New City Council Agenda Management Software
Demonstration
SUM MARY: City staff will demonstrate the public portal for CivicPlus's Agenda and
Meeting Management Select software, which the City will implement for
City Council meeting agendas beginning with the October 7, 2024, City
Council meeting.
SUGGESTED
DISPOSITION:
ATTACHMENTS:
Description Type
Staff Memo Staff Memo
Presentation Supporting Documentation
DUbU Ue City Clerk's Office
THE CITY OF � City Hall
50 W. 13th Street
DT T� � IIII-AmericaCity Dubuque, IA 52001-4864
U (563)589-4100 office
(563)589-0890fax
ctyclerk@cityofdubuque.org
Masterpiece on the Mississippi zoo�•zoiz•zuis www.cityofdubuque.org
TO: Mayor Brad M. Cavanagh and Members of the City Council
FROM: Adrienne N. Breitfelder, City Clerk
DATE: September 10, 2024
SUBJECT: Transition Timeline and Request for Work Session for New City Council
Agenda Management Software
City staff will demonstrate the public portal for CivicPlus Agenda and Meeting
Management Select software during a work session on September 16, 2024 at 6:00 p.m.
The City will transition the digital management of City Council agendas from Granicus's
NovusAGENDA(Novus)to CivicPlus's Agenda and Meeting Management Select (Select)
software, beginning with the October 7, 2024, City Council meeting. City staff will receive
training on the software in September and will have the opportunity to practice in the
system prior to go-live.
Novus will remain active until Select is fully operational for the October City Council
meetings. Afterward, city staff will contact Granicus to terminate Novus. Once the city
gives Granicus the required 30-day notice for contract termination, Granicus will credit
the city for the prorated remainder of the contract, which is through February of 2025. All
City Council agenda documents are accessible to City staff and the public via LaserFiche.
Therefore, no documents will be migrated from Novus.
The transition will be communicated to the public via a press release, the City's social
media channels, and the City News newsletter. Resources for Select will be published on
the City's website to assist the public in learning the new software.
cc: Michael Van Milligen, City Manager
Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Chris Kohlmann, Chief Information Officer
Randy Gehl, Public Information Officer
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- October 7, 2024, City Council meeting.
, ,: n ■ Instructions for accessing the agenda will be posted
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