Keymont Drive Pavement Rehabilitation Project -Award Public Improvement ContractCity of Dubuque
City Council Meeting
Action Items # 02.
Copyrighted
September 16, 2024
ITEM TITLE: Keymont Drive Pavement Rehabilitation Project -Award Public
Improvement Contract - Project No. 5521000018
SUMMARY: City Manager recommending City Council award the public improvement
construction contract for the Keymont Drive Pavement Rehabilitation
Project through the adoption of the enclosed resolution to Eastern Iowa
Excavating & Concrete, LLC in the amount of $142,733.36.
RESOLUTION Awarding Public Improvement Contract for the Keymont
Drive Pavement Rehabilitation Project
SUGGESTED Suggested Disposition: Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
Description Type
MVM Memo City Manager Memo
Staff Memo Staff Memo
Resolution Resolutions
Bid Tab Supporting Documentation
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Keymont Drive Pavement Rehabilitation Project
Award Public Improvement Contract
Project No. 5521000018
DATE: September 11, 2024
Dubuque
heal
All -America City
111111
2007.2012.2013
2017*2019
Assistant City Engineer Robert Schiesl is recommending City Council award the public
improvement construction contract for the Keymont Drive Pavement Rehabilitation
Project through the adoption of the enclosed resolution to Eastern Iowa Excavating &
Concrete, LLC in the amount of $142,733.36. This amount is 45.6% below the
engineer's estimate of probable cost.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
briA44 kr4A/71.
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Robert Schiesl, Assistant City Engineer
Gus Psihoyos, City Engineer
Jon Dienst, P.E.
Nate Kieffer, PE/PLS
Arielle Swift, Public Works Director
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Robert Schiesl, Assistant City Engineer
DATE: September 11, 2024
RE:
Keymont Drive Pavement Rehabilitation Project
Award Public Improvement Contract
Project No. 5521000018
Dubuque
brAd
AII•AmrI aCity
' 1111
2007*2012.2013
2017*2019
INTRODUCTION
The attached resolution authorizes the award of the public improvement construction
contract for the Keymont Drive Pavement Rehabilitation Project.
BACKGROUND
Keymont Drive east of Keyway Drive was previously constructed in 2009 as a
sustainable subdivision. All of the pavement was constructed using permeable pavers.
The homes were constructed using sustainable and energy efficient practices. The
subdivision was developed in two phases. Keymont Drive was the first phase of the
subdivision. Keymont Court was the second phase that was developed a couple of
years later. Recently, the existing street pavers on Keymont Drive have been degrading
and breaking down. Public Works has done a lot of maintenance of the pavers to
maintain the street. The pavers have degraded to the point that the complete
replacement of all the pavers in this phase is the most cost-effective way of fixing the
pavement. The permeable pavers are an integral part of the storm water management
of the street.
Abutting property owners have complained about the state of the street pavement.
Many chips and depressions have formed due to the degrading brick. This has resulted
in concerns for potential tripping hazards.
Engineering staff have talked to multiple contractors that install permeable pavers. This
particular paver brand has had material breakdown issues and is no longer produced.
Other cities had similar issues with this paver. The contractors recommended using the
same paver manufacturers the city uses in its green alleys.
DISCUSSION
This project will remove the existing permeable paver bricks and setting bed with new
more durable paver bricks set on granite chips with granite chip infill. All of the existing
curb and gutter and driveway approaches will remain in -place. The contractor will be
required to work with abutting property owners to minimize disruption to access their
properties.
1
PUBLIC OUTREACH
Letters have been sent to abutting property owners that the city is aware of the street
condition and is working on a plan to rehabilitate the street.
BID RESULTS
The City received sealed bids on September 10, 2024, for the Keymont Drive Pavement
Rehabilitation Project. Eastern Iowa Excavating & Concrete, LLC of Cascade, IA,
submitted the low base bid in the amount of $142,733.36. A summary of the bid
proposals received is as follows:
Contractor Name
Base Bid
Eastern Iowa Excavating & Concrete, LLC
$ 142,733.36
Drew Cook & Son's Excavating
$ 166,000.03
Tschiggfrie Excavating
$ 174,233.36
Pirc-Tobin Construction, Inc.
$ 191,666.70
McDermott Excavating
$ 203,166.68
RECOMMENDATION
I recommend awarding the contract for the Keymont Drive Pavement Rehabilitation
Project to Eastern Iowa Excavating & Concrete, LLC in the amount of $142,733.36 for
the base. This amount is 45.6% below the engineer's estimate of probable cost.
BUDGET IMPACT
The estimate of probable cost for the Keymont Drive Pavement Rehabilitation Project is
as follows:
Description
Cost Estimate
Award
Construction Contract
$ 259,000.00
$ 142,733.36
Contingency (10%)
25,900.00
25,900.00
Construction Engineering & Inspection (15%)
42,735.00
42,735.00
Total Construction Cost Estimate
$ 327,635.00
$ 211,368.36
The project funding is summarized as follows:
Project No.
Fund Description
Fund Amount
5521000018
Pavement Rehabilitation
$ 211,368.36
2
REQUESTED ACTION
The City Council is requested to award the public improvement construction contract for
the Keymont Drive Pavement Rehabilitation Project through the adoption of the
enclosed resolution to Eastern Iowa Excavating & Concrete, LLC in the amount of
$142,733.36.
Prepared by: Jon Dienst, P.E.
cc: Gus Psihoyos, City Engineer
Nate Kieffer, PE/PLS
Arielle Swift, Public Works Director
3
Prepared by Jon Dienst, P.E. City of Dubuque Engineering 50 W 13`" St Dubuque, Iowa 52001 (563)589-4270
Return to Adrienne N. Breitfelder City of Dubuque City Clerk 50 W 13`" St Dubuque, Iowa 52001 (563)589-4100
RESOLUTION NO. 302-24
AWARDING PUBLIC IMPROVEMENT CONTRACT FOR THE KEYMONT DRIVE
PAVEMENT REHABILITATION PROJECT
Whereas, sealed proposals have been submitted by contractors for the Keymont
Drive Pavement Rehabilitation Project, (the Project) pursuant to Resolution No. 258-24 and
Notice to Bidders published on the City of Dubuque, Iowa website and plan room service
with statewide circulation on the 26th day of August 2024; and
Whereas, said sealed proposals were opened and read on the 10th day of August
2024 and it has been determined that Eastern Iowa Excavating & Concrete LLC of
Cascade, Iowa, submitted low bid in the amount of $142,733.36, and is the lowest
responsive, responsible bidder for the Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That a Public Improvement Contract for the Project is hereby awarded to Eastern
Iowa Excavating & Concrete LLC and the City Manager is hereby directed to execute a
Public Improvement Contract on behalf of the City of Dubuque for the Project.
Passed, adopted and approved this 16th day of September 2024.
Branagh, Mayor
Attest:
Adrienne N. Breitfelder, CMC, City Clerk
LINE
NO.
Masterpiece on the Mississippi
Project Title:
REFERENCE
NUMBER
City of Dubuque, Iowa
Bid Tabulation
KEYMONT DRIVE PAVEMENT REHABILITATION
BID ITEM DESCRIPTION
Division 7040 - Pavement Rehabilitation
1 7040-108-H-0 Pavement - Removal
Division 7080 - Permeable Concrete Block Pavers
2 7080-108-F-0 Permeable Interlocking Pavers, Concrete
IDOT Division 2528 - Traffic Control
3 IDOT 2528.04-A Traffic Control
Division 9040 - Erosion and Sediment Control
4 9040-108-P-1 Dust Control, Water
Bid Date
10-Sep-24
PLAN
QUANTITY
UNIT
Engineer's Estimate
ESTIMATED
UNIT PRICE
TOTAL PRICE
Eastern Iowa Excavating &
Concrete, LLC
BID
UNIT PRICE
TOTAL PRICE
Drew Cook & Son's Excavating
BID
UNIT PRICE
TOTAL PRICE
Tschiggfrie Excavating
BID
UNIT PRICE
TOTAL PRICE
Pirc-Tobin Construction, Inc.
BID
UNIT PRICE
TOTAL PRICE
McDermott Excavating
BID
UNIT PRICE
TOTAL PRICE
1666.67 SY $ 14.31 $ 23,850.05 $ 8.00 $ 13,333.36 $ 9.00 $ 15,000.03 $ 8.00 $ 13,333.36 $ 10.00 $ 16,666.70 $ 4.00 $ 6,666.68
Sub Total $ 23,850.05 Sub Total $ 13,333.36 Sub Total $ 15,000.03 Sub Total $ 13,333.36 Sub Total $ 16,666.70 Sub Total $ 6,666.68
15000 SF $ 15.00 $ 225,000.00 $ 8.15 $ 122,250.00 $ 9.00 $ 135,000.00 $ 10.00 $ 150,000.00 $ 10.00 $ 150,000.00 $ 10.60 $ 159,000.00
Sub Total $ 225,000.00 Sub Total $ 122,250.00 Sub Total $ 135,000.00 Sub Total $ 150,000.00 Sub Total $ 150,000.00 Sub Total $ 159,000.00
1 LS $ 3,000.00 $ 3,000.00 $ 1,300.00 $ 1,300.00 $ 500.00 $ 500.00 $ 1,300.00 $ 1,300.00 $ 2,000.00 $ 2,000.00 $ 21,000.00 $ 21,000.00
Sub Total $ 3,000.00 Sub Total $ 1,300.00 Sub Total $ 500.00 Sub Total $ 1,300.00 Sub Total $ 2,000.00 Sub Total $ 21,000.00
10 MGAL $ 100.00 $ 1,000.00 $ 65.00 $ 650.00 $ 50.00 $ 500.00 $ 440.00 $ 4,400.00 $ 50.00 $ 500.00 $ 150.00 $ 1,500.00
Division 11,020 - Mobilization
5 11020-108-A-0 Mobilization
Sub Total $ 1,000.00 Sub Total $ 650.00 Sub Total $ 500.00 Sub Total $ 4,400.00 Sub Total $ 500.00 Sub Total $ 1,500.00
1 LS $ 9,500.00 $ 9,500.00 $ 5,200.00 $ 5,200.00 $ 15,000.00 $ 15,000.00 $ 5,200.00 $ 5,200.00 $ 22,500.00 $ 22,500.00 $ 15,000.00 $ 15,000.00
Sub Total $ 9,500.00 Sub Total $ 5,200.00 Sub Total $ 15,000.00 Sub Total $ 5,200.00 Sub Total $ 22,500.00 Sub Total $ 15,000.00
Total Base Bid Amount
$ 262,350.05 $ 142,733.36
Total Bid $ 142,733.36
% Over / Under (-) -45.59%
$ 166,000.03 $ 174,233.36
Total Bid $ 166,000.03 Total Bid $ 174,233.36
$ 191,666.70 $ 203,166.68
Total Bid $ 191,666.70 Total Bid $ 203,166.68
-36.73% -33.59% -26.94% -22.56%