Minutes_Community Development Advisory Commission 07.17.24 Copyrighted
September 16, 2024
City of Dubuque Consent Items # 01.
City Council Meeting
ITEM TITLE: Minutes and Reports Submitted
SUMMARY: Airport Commission of June 6 and August 13, 2024; City Council
Proceedings of August 14, 19, 20, 21, 26 and September 3, 2024; Civil
Service Commission of August 22, 2024; Community Development
Advisory Commission of July 17, 2024; Equity and Human Rights
Commission of July 9, 2024; Library Board of Trustees of January 25,
February 29, March 28, 2024; Zoning Advisory Commission of August 7,
2024; Proof of Publication for City Council Proceedings of August 14,
2024.
SUGGESTED Suggested Disposition: Receive and File
DISPOSITION:
ATTACHMENTS:
Description Type
Airport Commission- June 6 2024 Supporting Documentation
Airport Commission -August 13, 2024 Supporting Documentation
City Council Proceedings of August 14, 2024 Supporting Documentation
City Council Proceedings of August 19, 2024 Supporting Documentation
City Council Proceedings of August 20, 2024 Supporting Documentation
City Council Proceedings of August 21, 2024 Supporting Documentation
City Council Proceedings of August 26, 2024 Supporting Documentation
City Council Proceedings of September 3, 2024 Supporting Documentation
Civil Service Commission Minutes Supporting Documentation
Community Development Advisory Commission Minutes Supporting Documentation
Equity and Human Rights Commission Minutes Supporting Documentation
Library Board of Trustees Minutes- January Supporting Documentation
Library Board of Trustees Minutes- February Supporting Documentation
Library Board of Trustees Minutes- March Supporting Documentation
Zoning Advisory Commission Minutes Supporting Documentation
Proof of Publication Supporting Documentation
MINUTES
COMMUNITY DEVELOPMENT ADVISORY COMMISSION
(APPROVED)
DATE: Wednesday, July 17, 2024
TIME: 5:30 p.m.
PLACE: Housing and Community Development Department.
350 West 6`" Street, Conference Room 250; Dubuque, IA 52001
Chairperson Michelle Hinke called the meeting to order at 5:32 p.m. following staff assurance of compliance
with lowa Open Meeting Law.
Commissioners Present: Michelle Hinke, Dean Boles, Jerry Hammel, Dominique Jeter, Renee Kehoe, Sasha
Williams and Julie Woodyard.
Commissioners Absent: Gabriel Mozena (excused absence) and Kelly Fox (excused absence).
Staff Present: Mary Bridget Corken-Deutsch and Stacey Weeber
Public Present: None
Certification of Minutes—June 26, 2024
Chairperson Hammel motioned to approve the Minutes for the June 26, 2024, Community Development
Advisory Commission Meeting. Commissioner Kehoe seconded. Motion carried 7-0.
Correspondence/Public Input
There was no public input.
Old Business
a. Price Grant
Corken-Deutch reported that the annual allocation would provide a match for the 6-year PRICE grant for the
rehabilitation of manufactured homes totaling $1.2 million. CDBG entitlement funding is being allocated for
FY2025, FY2026, FY2027, FY2028, FY2029, and FY 2030 for a total of$200,000 per fiscal year. The FY2021-
2025 Consolidated Plan for Housing and Community Development has identified the need to create affordable
housing units in Dubuque and is an appropriate use of CDBG funds. The Community Development Advisory
Commission has fully supported match funding for their rehabilitation of affordable housing for the past ten
years and is excited to continue to meet this need in conjunction with the PRICE grant. Boles asked if we don't
get the funds from CDBG, could we add mobile homes to REHAB. Weeber stated we currently do not accept
Mobile Homes as a part of the Homeowner REHAB program as most mobile homes are titled.
New Business
a. Election of Officers
Corken-Deutsch stated the By Laws for electing a chair and vice-chair. The chair and vice-chair each shall
hold office for one year term and no person can serve more than two consecutive terms in anyone office. Fox
(chair) and Hinke (vice-chair) have already served a two-year consecutive term. Hammel volunteered as the
new chair and Woodyard volunteered as the new vice-chair. Commissioner Boles motioned to appoint the
position of chair to Commissioner Hammel and seconded by Kehoe. Motion carried 7-0. Motion by
Commissioner Boles to appoint Commissioner Woodyard as vice-chair. Seconded by Kehoe. Motioned
carried 7-0.
b. FY24 Annual Action Plan Amendment#3-Non-Substantial Amendment
Corken-Deutsch stated this memorandum transmits information on the Community Development Block Grant
(CDBG) FY24 Annual Action Plan Amendment#3 Non-Substantial Amendment. CPD Notice 2023-07 provides
guidance on the allocation of staff costs for the CDBG program between two cost categories: (1) general
program administrative costs, as related to overall program planning and CDBG grant administration; and (2)
activity delivery costs, as related to implementing and carrying out specific CDBG- eligible activities. Program
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MINUTES
COMMUNITY DEVELOPMENT ADVISORY COMMISSION
(APPROVED)
Administrative Costs are limited to not more than 20 percent of the annual grant, and the estimated amount of
program income to be received during the grantee's current program year. Activity Delivery Costs are those
allowable costs incurred for implementing and carrying out eligible CDBG activities. In FY24, $14,504.18 is
currently charged to Program Administrative Costs. However, these funds are being reallocated to the correct
Activity Delivery Costs. The FY24 Annual Action Plan for CDBG currently has these Activity Delivery Costs
budgeted in our Housing Rehab Services and Staff Budget. This Non-Substantial Amendment provides an
accurate picture of reallocating Project Activity Costs from Housing Rehab Services and Staff to specific
projects. The specific projects include AHNI 90 Main Mini Splits, Childcare (Marita Theisen Childcare Center
Rehab, Avon Park, Lincoln Wellness Project, and Comiskey Park. Per our Citizen Participation Plan, the re-
allocated funds are considered a Non-Substantial Amendment. Non-Substantial Amendments shall be
adopted by Resolution of the City Council after the review and recommendation of the Community
Development Advisory Commission. The Non-Substantial Amendment also includes an updated Program
Income to reflect the actual Program Income for FY24. This is an increase of less than 10% of total funding
and anticipated Program Income for the year which necessitates a Non-Substantial Amendment. Motion by
Woodyard to approve the FY24 Annual Action Plan Amendment#3 Non-Substantial Amendment. Seconded
by Hammel. Motion carried 7-0.
c. Approve Community Development Advisory Commission By-Laws Amendments Proposed June 26,
2024
Corken-Deutsch spoke on Amendment 1-Absenses. It shall be the duty of each member to attend all regular
and special meetings of the commision and to attend each subcommittee meeting to which a member is
appointed. In the event a commisioner has been absent for three (3) or more consecutive meetings of the
commision, without being excused by the chairperson, such absences will be grounds for the commision to
recommend the City Council that the position be declared vacant and a replacement appointment. Attendance
of all members shall be entered on minutes. Corken-Deutsch spoke on Amendment 1-Quorum. Commission
members are strongly encouraged to attend in person. In order for the commission to act or transact business,
a quorum consisting of 51% of active commission members must be present. Also, Microsoft Teams, GoTo
and a phone call can be ulitlized in combination to make quorum. Motion by Woodyard to approve Community
Development Advisory Commission By-Laws Amendments Proposed June 26, 2024. Seconded by Boles.
Motion carried 7-0.
d. Set a public hearing for FY2024/PY2023 CAPER
Corken-Deutsch stated the purpose of this memorandum is to set a public hearing for the FY24/PY23
Consolidated Annual Performance and Evaluation Report (CAPER) for the period of July 1, 2023, through
June 30, 2024. The report includes activities for the Community Development Block Grant (CDBG) Program
and is due October 1, 2024, 90 days after the end of the reporting period. The CAPER includes a narrative
and numerous reports detailing how the City used its federal funds during the most recently completed
program year. It provides a description of each activity for which funds were budgeted as well as information
on activity accomplishments. Motion by Woodyard to set the public hearing for FY2024/PY2023 CAPER for
September 4, 2024, at 5:30pm, and authorize staff to publish public notice of comment period 15 days in
advance. Seconded by Hammel. Motion carried 7-0.
Reports
a. Housing Commission
No reports were available
b. Resilient Community Advisory Commission
No reports were available. Boles did not attend the meeting and his absense was excused.
c. Equity and Human Rights Commission
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MINUTES
COMMUNITY DEVELOPMENT ADVISORY COMMISSION
(APPROVED)
No reports were available. Boles asked if we want reports going forward. Corken-Deutsch stated she would
follow up with staff of the Equity and Human Rights Commission.
Information Sharinq
a) Basically CDBG- Chapter 6 discussion
Corken-Deutsch asked about Chapter 6 and their was discussion around Infrastructure improvements
(construction or installation) including, but not limited to streets, curbs, and water and sewer lines;
Neighborhood facilities including, but not limited to public schools, libraries, recreational facilities, parks,
playgrounds; and Facilities for persons with special needs such as facilities for the homeless or domestic
violence shelters, nursing homes, or group homes for the disabled.
b) Basically CDBG- Chapter 7 - HOMEWORK
a. https://www.hudexchange.info/trainings/basicallv-cdbg-online/public-services
b. Boards and Commission Annual Picnic— Save the Date: September 10, 2024
c. Next meeting: September 4, 2024, at 5:30 p.m.
Adiournment
There being no further business to come before the Commission, Commissioner Hammel moved to adjourn
the meeting. Commissioner Kehoe seconded. Motion passed by voice vote. Meeting adjourned at 7:00 p.m.
Minutes taken by:
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Stacey Weeber
Housing Financial Specialist
Respectfully Submitted:
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Mary Bridget Corken-Deutsch
Community Development Specialist
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