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9 16 24 City Clerk's NotesCITY OF DUBUQUE, IOWA CITY COUNCIL PROCEEDINGS SPECIAL SESSION The Dubuque City Council met in special session at 5:30 p.m. on September 16, 2024, in the second -floor Council Chambers of the Historic Federal Building, 350 W. 6th Street. Present: Mayor Cavanagh; Council Members Farber, Jor es, Resnick, Roussell, Sprank, Wethal. ity Manage/ Van Milligen, City Attorney Bi umwell. Absent: Mayor Cavanagh read the call and stated this is a special session of the City Council called for the purpose of conducting a closed session pursuant to Iowa Code Chapter 21.5 and a work session on the new City Council agenda management software. CLOSED SESSION Confidential Records — Chapter 21.5(1)(a) Code of Iowa Motion for closed session @ -�i p.m. Mayor Cavanagh stated for the record that the attor ey who will consult with City Council on the issues to be discussed in the closed session is CJ . Yays Nays Sprank J 4��Wethal Farber JResnick Roussel! J Cavanagh Jones Reconvene in open session @ b ;0,5 _ p.m. WORK SESSION New City Council Agenda Management Software Demonstration City staff will demonstrate the public portal for CivicPlus's Agenda and Meeting Management Select software, which the City will implement for City Council meeting agendas beginning with the October 7, 2024, City Council meeting. There being no further business, Mayor Cavanagh declared the meeting adjourned at 1 CITY OF DUBUQUE, IOWA CITY COUNCIL PROCEEDINGS REGULAR SESSION The Dubuque City Council met in regular session at 6:30 p.m. on September 16, 2024, in the second -floor Council 9hambers of the Historic Federal Building, 350 W. 6th Street. Pre ent: Mayor Cav nagh; Council Members Farber, Jones, Resnick, Roussell, Sprank, Weth ; City Manager an Milligen, City Attoiey Brumwell. Absent: Mayor Cavanagh read the call and stated this is a regular session of the City Council called for the purpose of conducting such business that may properly come before the City Council. PLEDGE OF ALLEGIANCE ACTION ITEMS 1. National Police Woman Day Photo City Manager sharing a photo of the women of the Dubuque Police Department in honor of National Police Woman Day on September 12. Suggested Disposition: Receive and File Yays Nays ;i Sprank •,� Wethal J Farber i Resnick iI Roussel) JCavanagh Jones 2 CONSENT ITEMS Yays Nays ,i Sprank Wethal :// Farber , I Resnick ,J RousseII lCavanagh Jones 1. Minutes and Reports Submitted Airport Commission of June 6 and August 13, 2024; City Council Proceedings of August 14, 19, 20, 21, 26 and September 3, 2024; Civil Service Commission of August 22, 2024; Community Development Advisory Commission of July 17, 2024; Equity and Human Rights Commission of July 9, 2024; Library Board of Trustees of January 25, February 29, March 28, 2024; Zoning Advisory Commission of August 7, 2024; Proof of Publication for City Council Proceedings of August 14, 2024. Suggested Disposition: Receive and File 2. Notice of Claims and Suits Abby Stickley for vehicle damage. Suggested Disposition: Receive and File; Refer to City Attorney 3. Disposition of Claims City Attorney advising that the following claims have been referred to Public Entity Risk Services of Iowa, the agent for the Iowa Communities Assurance Pool: Abby Stickley for vehicle damage. Suggested Disposition: Receive and File; Concur 4. Approval of City Expenditures City Manager recommending City Council approval for payment of City expenditures. RESOLUTION Authorizing the Chief Financial Officer/City Treasurer to make certain payments of bills that must be paid and approved for payment in accordance with City procedures Suggested Disposition: Receive and File; Adopt Resolution(s) 5. FFY 2025 Iowa Governor's Traffic Safety Bureau (GTSB) Grant Funds City Manager recommending City Council approval to receive $19,500 in FFY 2025 as a recipient of Iowa Department of Public Safety, Governor's Traffic Safety Bureau Grant funds. Suggested Disposition: Receive and File; Approve 6. Resolution Approving the Termination Agreement for the January 2023 Development Agreement by and between the City of Dubuque, Iowa and McCoy Group City Manager recommending City Council approval of the attached Resolution approving a Termination Agreement by and between the City of Dubuque, Iowa and McCoy Group, Inc. for a Development Agreement dated for reference purposes the 3rd day of January 2023 for the construction of a corporate headquarters on Southpark Court. RESOLUTION Approving the Termination Agreement and Release terminating the Development Agreement by and between the City of Dubuque, Iowa and McCoy Group, Inc. Suggested Disposition: Receive and File; Adopt Resolution(s) 3 Yays Nays Sprank Wethal Farber Resnick Roussel) Cavanagh Jones 7. HHH Enterprises, LLC Lease Renewal City Manager recommending City Council approval of the attached agreement between HHH Enterprises, LLC (operator of 164 and 180 Main Street, d/b/a "The Busted Lift") and City of Dubuque. RESOLUTION Intent to dispose of an interest in real property owned by the City of Dubuque by Lease between the City of Dubuque and HHH Enterprises, LLC. Suggested Disposition: Receive and File; Adopt Resolution(s) 8. Acceptance of a Grant of Easement for Public Utilities over CCI5, LLC Property at 1502 Bies Drive, Dubuque, Iowa City Manager recommending City Council accept the Grant of Easement for Public Utilities from CCI5, LLC across part of Lot 1 of Roger F. & Kathleen A. Klauer Family Place, in the City of Dubuque, Iowa, common address 1502 Bies Drive, in Dubuque, Iowa, as shown on the attached Grant of Easement document to facilitate the future maintenance and repair of the existing City electrical utility line. RESOLUTION Accepting a Grant of Easement for Public Utilities Through, Over and Across Part of Lot 1 of Roger F. & Kathleen A. Klauer Family Place, in the City of Dubuque, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s) 9. Acceptance of a Grant of Easement for Public Utilities over Schreiber Property at 1562 Kebbie Drive, Dubuque, Iowa City Manager recommending City Council approve a Grant of Easement for Public Utilities across James E. and Renee E. Schreiber property being part of Lot 2 of Schreiber Subdivision, in the City of Dubuque, Iowa, common address 1562 Kebbie Drive, in Dubuque, Iowa, as shown on the attached Grant of Easement document to facilitate the future maintenance and repair of the existing City electrical utility line. RESOLUTION Accepting a Grant of Easement for Public Utilities through, over and across Part of Lot 2 of Schreiber Subdivision, in the City of Dubuque, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s) 10. U.S. Hwy 20 and Devon Drive Frontage Road Project - Acceptance of Public Improvement Construction Contract - Project No. 5521000051 City Manager recommending City Council adopt the attached resolution to accept the Public Improvement Construction Contract and to authorize the payment of the contract amount of $15,112.20 to Midwest Concrete, Inc. for the U.S. Hwy 20 and Devon Drive Frontage Road Project. RESOLUTION Accepting the U.S. Hwy 20 and Devon Drive Frontage Road Project and authorizing final payment to the contractor Suggested Disposition: Receive and File; Adopt Resolution(s) 4 Yays Nays Sprank Wethal Farber Resnick Roussel) Cavanagh Jones 11. Iowa Department of Transportation Storm Sewer and Intake Work Project Notification Correspondence from Jesse Tibodeau, Assistant District Engineer with the Iowa Department of Transportation, notifying the City Council of storm sewer and intake work on US-20 East bound near the Middle Catfish Creek and Railroad Bridge. Suggested Disposition: Receive and File 12.Authorization to Submit FY24/PY23 Community Development Block Grant CAPER City Manager recommending City Council approval of a resolution authorizing submission to HUD of the Consolidated Annual Performance and Evaluation Report (CAPER) for the period of July 1, 2023, through June 30, 2024. RESOLUTION Authorizing the submission of a Consolidated Annual Performance and Evaluation Report (CAPER) for the period commencing July 1, 2023 and concluding June 30, 2024 Suggested Disposition: Receive and File; Adopt Resolution(s) 13. Intent to Apply for Local Housing Trust Fund Grant 2025 City Attorney recommending City Council approval to apply for Local Housing Trust Fund Grant dollars in the amount of $250,334.00 from the Iowa Finance Authority for calendar year 2025. RESOLUTION Authorizing submittal of the application for Local Housing Trust Funds to the Iowa Finance Authority Suggested Disposition: Receive and File; Adopt Resolution(s) 14. Nature Everywhere Accelerator Community Application City Manager sharing the application that was filed for the Nature Everywhere Accelerator Community after City Council approved the letter of support and appointment of a city representative at the September 3, 2024, City Council meeting. Suggested Disposition: Receive and File 15. Acceptance of the Comiskey Park — Phase 1 Redevelopment Project City Manager recommending City Council acceptance and adoption of the resolution for Comiskey Park- Phase 1 Redevelopment Project. RESOLUTION Accepting Public Improvement Contract for the Comiskey Park — Phase 1 Redevelopment Project Suggested Disposition: Receive and File; Adopt Resolution(s) 16. Improvement Contracts / Performance, Payment, and Maintenance Bonds Top Grade Excavating, Inc. for the E 24th Street Sit Contaminated Soil Removal Project. Suggested Disposition: Receive and File; Approve 5 Yays Nays Sprank Wethal Farber Resnick Roussel) Cavanagh Jones 17.Temporary Agreement Between the City of Dubuque and ITC Midwest, LLC to Operate an Electric Transmission System in the City of Dubuque Senior Counsel recommending City Council adopt the attached resolution approving the temporary Agreement authorizing ITC Midwest, LLC to operate an electric transmission system in the City of Dubuque until the franchise agreement takes effect but no later than December 31, 2024. RESOLUTION Approving an agreement between the City of Dubuque and ITC Midwest, LLC to operate an electric transmission system in the City of Dubuque Suggested Disposition: Receive and File; Adopt Resolution(s) 18.Approval of Retail Alcohol Licenses City Manager recommending City Council approval of retail alcohol licenses as submitted. RESOLUTION Approving applications for retail alcohol licenses, as required by City of Dubuque Code of Ordinances Title 4 Business and License Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses and Permits Suggested Disposition: Receive and File; Adopt Resolution(s) 6 ITEMS SET FOR PUBLIC HEARING 1. Iowa Amphitheater on Schmitt Island Project - Bid Package No. 1 (Site Demolition & Mass Grading) - Initiate Public Bidding Process and Setting Date for Public Hearing City Manager recommending City Council authorize initiating the public bidding process and set a public hearing on October 7, 2024, and to approve the plans, specifications, form of contract and estimated cost of $1,018,000.00 for the Iowa Amphitheater on Schmitt Island Project — Bid Package No, 1 through the adoption of the attached resolution. RESOLUTION Iowa Amphitheater on Schmitt Island Project — Bid Package No. 1 (Site Demolition & Mass Grading): preliminary approval of plans, specifications, form of contract, and estimated cost; setting date of public hearing on plans, specifications, form of contract, and estimated cost; and ordering the advertisement for bids Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for October 7, 2024 2. Proceedings to Set Public Hearing for the Issuance of Not to Exceed $22,000,000 Sewer Revenue Capital Loan Notes (State Revolving Loan Fund Program) Old Mill Rd. Lift Station and Force Main Project — Phase I City Manager recommending that a public hearing be set for October 7, 2024, on the issuance of a not to exceed $22,000,000 Sewer Revenue Capital Loan Notes, State Revolving Loan Fund Program, the proceeds of which will be used to fund the Old Mill Road Lift Station and Force Main Project. RESOLUTION To fix a date for a public hearing on proposal to enter into a Sewer Revenue Loan and Disbursement Agreement and to borrow money thereunder in a principal amount not to exceed $22,000,000 Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for October 7, 2024 3. Resolution of Necessity for the Proposed Amended and Restated Urban Renewal Plan for the North Cascade Road Housing Urban Renewal Area, Version 2024.1 City Manager recommending City Council adopt a resolution that: 1) finds that an Amended and Restated Urban Renewal Plan ("Plan") for the North Cascade Road Housing Urban Renewal Area ("Area") is both necessary and appropriate; and 2) sets a public hearing on the proposed Plan for October 21, 2024. RESOLUTION Of necessity finding that certain property in and near the North Cascade Road Urban Renewal Area is an Economic Development Area and that the development of said area is necessary in the intertest of the residents of the City of Dubuque, Iowa, and setting a date for a hearing on a proposed amended and restated urban renewal plan for said area Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for October 21, 2024 7 Yay, Nays Sprank I/ 2 Wethal ,1 Farber Resnick RousselI 1 Cavanagh Jones 8 BOARDS/COMMISSIONS Boards and Commission Application Review Applicants are invited to address the City Council regarding their desire to serve on the following Boards/Commissions. Applicant appointments will be made at the next City Council meeting. Civic Center Advisory Commission One, 3-Year term through June 29, 2027 (Expired term of Jacobs) Applicant: Danielle Jacobs, 3130 Shiras Ave. Community Development Advisory Commission One, 3-Year term through February 15, 2026 (Vacant At -Large term of Mozena) One, 3-Year term through February 15, 2027 (Vacant Low to Moderate Income Representative term of Woodyard) Applicants: Gabriel Mozena, 196 Bluff St. (Qualifies for Low to Moderate Income Representative and At -Large) Julie Woodyard, 1950 Coates St. (Qualities for At -Large) 9 PUBLIC HEARINGS 1. Request to Rezone 27 Locust Street Proof of publication on notice of public hearing to consider a request from Josh Jansen to rezone 27 Locust Street from C-3 General Commercial to C-4 Downtown Commercial, and Zoning Advisory Commission recommending approval. ORDINANCE Amending Title 16 of the City of Dubuque Code of Ordinances, Unified Development Code, by reclassifying hereinafter described property located at 27 Locust Street (PIN 1025426011 and 1025426022) from C-3 General Commercial District to C-4 Downtown Commercial District Suggested Disposition: Receive and File; Motion B; Motion A Suspend the Readings s Nays Sprank 7Ya , R Wethal Farber J Resnick ,� Roussell Cavanagh 1 Jones Ii03 (7 DT Final Reading and Adopt Yays Nays Sprank d Wethal ,� Farber ,, Resnick � Roussell iCavanagh I Jones 10 2. Request to Rezone 1090 Radford Road Proof of publication on notice of public hearing to consider a request from Luke Hoffmann - Kellhoff Properties, LLC, to rezone a portion of 1090 Radford Road from CS Commercial Service and Wholesale to R-3 Moderate Density Multi -Family Residential, and Zoning Advisory Commission recommending approval. ORDINANCE Amending Title 16 of the City of Dubuque Code of Ordinances, Unified Development Code, by reclassifying hereinafter described property located at 1090 Radford Road (per exhibit a) from CS Commercial Service District to R-3 Moderate Density Multi - Family Residential District Suggested Disposition: Receive and File; Motion B; Motion A Suspend the Readings Yays Nays ,24 Sprank J Wethal Farber Resnick .4I I Roussel! ii Cavanagh J Jones Final Reading and Adopt Yays Nays .,/ a, Sprank ,� Wethal .1 Farber J Resnick J I Roussel! ,J Cavanagh j Jones 11 3. Request to Rezone 1142 University Avenue Proof of publication on notice of public hearing to consider a request from Craig Nesteby to rezone 1142 University Avenue from C-2 Neighborhood Shopping Center to R-2 Two -Family Residential zoning district, and Zoning Advisory Commission recommending approval. ORDINANCE Amending Title 16 of the City of Dubuque Code of Ordinances, Unified Development Code, by reclassifying hereinafter described property located at 1142 University Avenue from C-2 Neighborhood Shopping Center District to R 2 Two -Family Residential District Suggested Disposition: Receive and File; Motion B; Motion A Suspend the Readings Yays Nays Sprank Wethal ,� ?A Farber ,/ Resnick Roussell ICavanagh . Jones Final Reading and Adopt Yays Nays / Sprank •✓ Wethal ,/ Farber j Resnick JRoussell // Cavanagh J 1 Jones 12 4. Proposed Development Agreement between the City of Dubuque, Iowa and Kinseth Hospitality Company, Inc. Proof of publication on notice of public hearing to consider City Council approval of the proposed Development Agreement between the City of Dubuque, Iowa and Kinseth Hospitality Company, Inc., and City Manager recommending approval. RESOLUTION Approving disposal of an interest in real property owned by the City of Dubuque by sale through a Development Agreement with Kinseth Hospitality Company, Inc. Suggested Disposition: Receive and File; Adopt Resolution(s) Yayy Nays .-Ji Sprank Wethal Farber Resnick Roussel) Cavanagh Jones 13 5. Community Development Block Grant FY24 Annual Action Plan Amendment #1 Public Hearing Proof of publication on notice of public hearing to consider City Council approve the FY2025 Annual Action Plan Amendment #1, and City Manager recommending approval. RESOLUTION Adopting the Fiscal Year 2025 (Program Year 2024) Community Development Block Grant (CDBG) Annual Action Plan Amendment #1 Suggested Disposition: Receive and File; Adopt Resolution(s) Yay,s Nays J Sprank j a Wethal Farber Resnick 1 RousselI jCavanagh Jones 14 7. Public Hearing - State Revolving Fund (SRF) Loan - Environmental Review Bipartisan Infrastructure Law State Revolving Fund (SRF) Private Lead Service Line Replacement Pilot Program Proof of publication on notice of public hearing to consider City Council approve the resolution authorizing the mayor to sign the revised Environmental Information Document (EID) for the Bipartisan Infrastructure Law State Revolving Fund (SRF) Private Lead Service Line Replacement Pilot Program and direct staff to submit the required documentation to the SRF Environmental Review Specialist, and City Manager recommending approval. RESOLUTION State Revolving Fund (SRF) Loan - Environmental Review Private Lead Service Line Replacement Pilot Program: Approval of an Environmental Review as provided by SRF's Department of Natural Resources for the Private Lead Service Line Replacement Pilot Program Suggested Disposition: Receive and File; Adopt Resolution(s) Yayp Nays Sprank Wethal Farber Resnick Roussel) i Cavanagh j Jones 16 8. Water Department Operations SCADA System Upgrade Project - Public Hearing Proof of publication on notice of public hearing to consider City Council adopt the resolution approving the plans, specifications, form of contract, and estimated cost for the Water Department Operations SCADA System Upgrade Project in the amount of $1,850,000, and City Manager recommending approval. RESOLUTION Approval of plans, specifications, form of contract, and estimated cost for the Water Department Operations SCADA System Upgrade Project Suggested Disposition: Receive and File; Adopt Resolution(s) Yay Nays Sprank Wethal J Farber a Resnick Roussel) Cavanagh Jones 17 PUBLIC INPUT dim �7r�,A 165 Rri Rd, bed LI ,Ptcrie 77-071- hve_ po ifod /0 1/e Aaid ,„// 44. /4? 14,,e r" r1n z�l�n � r,,�7 P279e4 e9-4,71e4. (76 4,6 - I I 471 07;1 1 "71 ':71174d /1 -C/kL; 7) 071 L. 57? ‘47/41 / - 67A1 MI /I'M 74 (47/ti C5714/ CrA,r6I end '�'�' devtewE �,,.tf J 0-0464,1, L5(SO\f cirkj;� 1R6.5 Rociocd Rd &7?Vd me / Xpe#Y1 4r 9d/4,i kip- P /4-PAi 64/,bed isak ,S.900 i�RcrtroTi R 40,6,1L aa,„47,1 , /20a44 4,6vnfitiv, -ey10‘2e1 do% of-04/0/1 6/ /'/v( &AN) (6724idA4 //04)4,611,4 ACTION ITEMS 2. Keymont Drive Pavement Rehabilitation Project - Award Public Improvement Contract - Project No. 5521000018 City Manager recommending City Council award the public improvement construction contract for the Keymont Drive Pavement Rehabilitation Project through the adoption of the enclosed resolution to Eastern Iowa Excavating & Concrete, LLC in the amount of $142,733.36. RESOLUTION Awarding Public Improvement Contract for the Keymont Drive Pavement Rehabilitation Project Suggested Disposition: Receive and File; Adopt Resolution(s) YaypNays j. Sprank Wethal I Farber J Resnick JRoussell ,V Cavanagh Jones 19 COUNCIL MEMBER REPORTS .5Tom71-eAs /114/)2el- 4,c4zci ip*I! patr- 7/0-61he/o. g-/iee Ceje,�2dC.6t CeediA, 34 0/4t/ilety : e JA1-02 Nolittbt (%YrJ f-€47a B-k6 )4077- 714/116-?A4 0640-c) th 1,1-ee) 0/?1 P2ed (444-4 go--)14‘ 1. cci6vi,treili B47( y),Li rvi.ve„ 1,941/1,1). p-Ste-77 e,t4/4; (4'�r " `id re/ 8„ 4044444 (/ -CHOC cf-64)) 47/10-irfram g?,e-ft. ?6,4- 0/ ci/67 ahhae, `Z` Po-twcat ivjCLOSED SESSIO �/ Ale-A-044 n Pending Litigation and Purchase or Sale of Real Estate — Chapter 21.5(1)(c),(j) Code of Iowa Motion for closed session @ Li 7 p.m. Mayor Cavanagh stated for the record that the attorne' who will consult with City Council on the issues to be discussed in the closed session is CO sL Yay Nays Sprank Wethal ; / Farber Resnick ;% r9. Roussel) ,� Cavanagh / P Jones Reconvene in open session I@ ADJOURNMENT @ .R p. p.m. 23 74 le rekEt ,Vana Pif #1 sU.0541136.3 Rock azy_A-A, 0.1 PHA itiz-v4,0-4: 2 c,j2d 07)-YLP,44-YLe„t fir V?4 q../)9v/?4,//r/2.4 fe4, fical ,s7,7 A�Z M /7cl ^^R &92 2€,2C.kAhnl' 2Oo A°7ireb: 4_ a vak,„ /173'nf,- &//% l Lehi /.,/zd � � / ,D.30 lie/171- /u2ev2,17) 1/2.64/1,-6,(/ „//e? (a71.404,„i‘wialte4 aierr.7L,4 deg-i4: '1/4 ,g/ a/Y.4. 9..9 /1.cr_e /s/ *-41 o- / 58L5 /e4, Id t 1135e ,,,7df 0,41- 74,4t 02ze "ierte 07069e/. ..4.214/z121J /tizzaf. J2ALm_7444 4, a/ M 342 3/3 c2o0?-6 07;/ 0.ea-L4 a -A 30 Lemtaii bito-km 6114 / Lite-11,0-2e,A-74 /7-4- 3Q 1 02D30. Ljf Lve ha„ "Nov Attovo,4±. I 7LIf /ouIv/ 2zeei 21712ad7211eg zAeAth,„7(.9- Ad;011 3: )477,A kib- otm AM! 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