2024 SRF Green Alley Project: Initiate Public Bidding Process and Set Date for Public HearingCity of Dubuque
City Council
ITEM TITLE:
SUMMARY:
SUGGUESTED
DISPOSITION:
Copyrighted
October 7, 2024
ITEMS SET FOR PUBLIC HEARING # 3.
2024 SRF Green Alley Project: Initiate Public Bidding
Process and Set Date for Public Hearing - Project No:
5581500018, 4281000045, 5581500020
City Manager recommending City Council authorize initiating
the public bidding process and set a public hearing on
November 4, 2024, and to approve the plans, specifications,
form of contract, with an estimated cost of $1,342,614.00,
and authorize the City Engineer to advertise for bid proposals
for the 2024 SRF Green Alley Project through the adoption of
the enclosed resolutions.
RESOLUTION Preliminary approval of plans, specifications,
form of contract, and estimated cost; setting date of public
hearing on plans, specifications, form of contract, and
estimated cost; and ordering the advertisement for bids
Receive and File; Adopt Resolution(s), Set Public Hearing for
November 4, 2024
ATTACHMENTS:
1. MVM Memo
2. 0 Memo - Initiate Bidding - 2024 SRF Green Alley
3. 1 2024 SRF Green Alley - Initiate Resolution
4. 7 2024 SRF Green Alley - Notice of Hearing - Plans
Page 355 of 674
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 2024 SRF Green Alley Project
Initiate Public Bidding Process and Set Date for Public Hearing
Project No: 5581500018, 4281000045, 5581500020
DATE: October 2, 2024
Dubuque
bikd
AH erla City
111111
2007•2012.2013
2017*2019
City Engineer Gus Psihoyos is recommending City Council authorize initiating the public
bidding process and set a public hearing on November 4, 2024, and to approve the
plans, specifications, form of contract, with an estimated cost of $1,342,614.00, and
authorize the City Engineer to advertise for bid proposals for the 2024 SRF Green Alley
Project through the adoption of the enclosed resolutions.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Jon Dienst, Civil Engineer II
Jenny Larson, Chief Financial Officer
Arielle Swift, Public Works Director
Nathan Kelleher, Grant - Finance and Budget Analyst
Max O'Brien, Civil Engineer
Anderson Sainci, Director Office of Shared Prosperity and Neighborhood Support
Page 356 of 674
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
RE: 2024 SRF Green Alley Project
Initiate Public Bidding Process and Set Date for Public Hearing
Project No: 5581500018, 4281000045, 5581500020
DATE: September 30, 2024
Dubuque
tretri
AIl•Au rioa City
„,Ph
111111
2007.2012+2013
2017*2019
INTRODUCTION
This memorandum requests the City Council authorize initiating the public bidding
process and set a public hearing on November 4, 2024, for the 2024 SRF Green Alley
Project.
BACKGROUND
To date the city has reconstructed 81 alleys using interlocking concrete pavers to create
"Green Alleys". Green Alleys help allow for water infiltration thus reducing runoff from rain
events. The alleys also help with reducing total suspended solids, nitrogen and
phosphorous from enter the storm sewer system in Dubuque.
The green alleys have historically been funded with clean water state revolving funds
(SRF). The funds are leverage from sanitary sewer projects the city completes. In the
past $9.4 million was leveraged from the reconstruction of the Water Resource Recovery
Center.
DISCUSSION
This project will include the reconstruction of three alleys in the downtown area. These
alleys include the reconstruction of the alleys (2) between Iowa Street and Central Avenue
from 15th to 17th streets. The third alley will be reconstructed between Central Avenue
and White Street from 17th to 18th streets. The project will include replacement of water
and sewer utilities in the corridor, including replacing private services for water and sewer.
The private water services that are lead will be replaced from the main to the buildings.
The alley between Iowa Street and Central Avenue from 15th to 16th streets is planned to
have special design for the pavers. Voices Studio approached the city to consider
installing the pavers in this alley using a mosaic look. This mosaic pattern was developed
by regional artists to pay respect to the native people of the land Dubuque occupies. An
image of what the pattern looks like is below:
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This project will use SRF funds to help pay for the paving portion of the work. American
Rescue Plan (ARPA) funds will be used for the utility work planned. The SRF funds were
leverage from the Bee Branch RR Culvert Project.
PUBLIC ENGAGEMENT
City staff have sent letters to the abutting property owners in this corridor and held
individual meetings with property owners requiring permanent easements.
PROJECT SCHEDULE
The schedule for the Project is as follows:
Initiate Public Bidding Process
Publish Notice to Bidders, Advertise for Bids
Mail Notice to Affected Property Owners
Publish Public Hearing Notice on Plans & Specs
Publish First Public Hearing Notice to Property Owners
Publish Second Public Hearing Notice to Property Owners
Public Hearing on Plans & Specifications
Receipt of Bids (Bid Letting)
Award Construction Contract
Final Project Completion
October 7, 2024
October 11, 2024
October 11, 2024
October 11, 2024
October 11, 2024
October 18, 2024
November 4, 2024
November 7, 2024
November 18, 2024
September 30, 2025
RECOMMENDATION
I recommend preliminary approval of the proposed plans, specifications, form of contract,
and construction estimate for the 2024 SRF Green Alley Project. I further recommend
establishing the date of a public hearing and authorizing the City Engineer to advertise
for bids for the Project.
BUDGET IMPACT
The estimate of probable cost for the 2024 SRF Green Alley Project is as follows:
Description
Cost Estimate
Construction
$ 1,342,614.00
Contingency
134,261.40
Construction Engineering and Inspection
221,531.31
Total Construction Cost Estimate
$ 1,698,406.71
3
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The project funding summary is as follows:
CIP
Fund Description
Fund Amount
5586500018
Pery Pave BB RR Sponsor — SRF Funds
$897,455.74
5586500018
Pery Pave BB RR Sponsor — ARPA Funds
312,385.00
5581500038
ARPA Funds
348,000.00
Special Assessment — Alley Improvement,
Residential
49,156.16
Special Assessment — Alley Improvement,
Commercial
66,394.45
Special Assessment — Private Water Services
25,015.38
Total Project Funding
$1,698,406.71
PROPERTY ASSESSMENTS
Low- to moderate -income property owners subject to alley assessment will be eligible for
financial assistance of the alley assessment for the owner -occupied resident property
depending on family size and income level.
According to State Code Section 384.62, the assessment shall not exceed twenty-five
percent of the value of the lot as shown by the plat and schedule approved by the council.
There is no assessment for this project that meets these criteria.
Abutting properties can pay assessment balances in excess over $500 over a 15-year
period with 3% interest. Abutting property owners can pay their assessment balances to
the City Engineer within the first 30 days after receiving the final notice of special
assessment to avoid interest charges.
ACTION TO BE TAKEN
I respectfully request the City Council authorize initiating the public bidding process and
set a public hearing on November 4, 2024, and to approve the plans, specifications, form
of contract, and authorize the City Engineer to advertise for bid proposals for the 2024
SRF Green Alley Project through the adoption of the enclosed resolutions.
Attach.
Prepared by Jon Dienst, P.E.
cc: Crenna Brumwell, City Attorney
Jenny Larson, Finance and Budget Director
Arielle Swift, Public Works Director
Nathan Kelleher, Finance
Max O'Brien, Civil Engineer
4
Page 360 of 674
Prepared by Jon Dienst, Civil Engineer, 50 W. 13'h St., Dubuque, IA 52001, (563) 589-4276
Return to Adrienne N. Breitfelder, City Clerk, 50 W. 13'h St., Dubuque, IA 52001, (563) 589-4100
RESOLUTION NO. 313-24
2024 SRF GREEN ALLEY PROJECT
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND
ORDERING THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost for the
2024 SRF Green Alley Project in the estimated amount $1,342,614.00, are hereby
preliminarily approved and ordered filed in the office of the City Clerk for public
inspection.
A public hearing will be held on the 4th day of November, 2024, at 6:30 p.m. in the
Historic Federal Building Council Chambers (second floor) 350 W. 6th Street, Dubuque,
Iowa, at which time interested persons may appear and be heard for or against the
proposed plans and specifications, form of contract and estimated cost of said Project,
and the City Clerk be and is hereby directed to cause the attached notice of the time and
place of such hearing to be published in a newspaper having general circulation in the
City of Dubuque, Iowa, which notice shall be published not less than four days nor more
than twenty days prior to the date of such hearing. At the hearing, any interested person
may appear and file objections to the proposed plans, specifications, form of contract, or
estimated cost of the Project.
The 2024 SRF Green Alley Project is hereby ordered to be advertised for bids for
construction.
The amount of the security to accompany each bid shall be in an amount which
shall conform to the provisions of the Notice to Bidders hereby approved.
The City Engineer is hereby directed to advertise for bids for the construction of
the improvements herein provided, by publishing the Notice to Bidders to be published
on the City of Dubuque website, in a contractor plan room service with statewide
circulation, and construction lead generating service with a statewide circulation which
notice shall be published not less than thirteen but not more than forty-five days before
the date for filing bids before 2:00 p.m. on the 7th day of November 2024. Bids shall be
opened and read by the City Clerk at said time and will be submitted to the City Council
for final action at 6:30 p.m. on the 18th day of November 2024, in the Historic Federal
Building Council Chambers (second floor), 350 West 6th Street, Dubuque, Iowa.
Passed, approved and adopted this 7th day of October, 2024.
rad . C. '"ragh, Mayor
Attest:
Adrienne N. Breitfelder, CMC City Clerk
CITY OF DUBUQUE
OFFICIAL NOTICE
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE 2024 SRF GREEN ALLEY PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque will hold a
public hearing on the proposed plans, specifications, form of contract and estimated cost
for the 2024 SRF Green Alley Project, in accordance with the provisions of Chapter 26,
Code of Iowa, at 6:30 p.m., on the 4th day of November 2024, in the Historic Federal
Building Council Chambers (and/or by virtual means), 350 West 6th Street, Dubuque,
Iowa. At which time any person having an interest in the matter may appear and be heard
for or against the making of the improvement, said proposed plans, specifications, form
of contract, and estimated cost.
The scope of the Project is as follows:
Reconstruction of 3 alleys:
2024 SRF GREEN ALLEY PROJECT CIP # 5586500018
This project will include the reconstruction of three alleys in downtown Dubuque into
permeable alleys. The alleys are located between Iowa street and Central Avenue
from 15th to 17th streets (2 alleys) and between Central Avenue and White Street
from 17th to 18th Street (1 alley). All three alleys will have all pavement removed,
complete reconstruction of the water main and sanitary sewer with associated
private services. Excavation to allow for 3 feet of porous stone, installation of a
subdrain, connections to storm sewer, concrete bands and brick pavers suited for
permeable pavement. There is an existing Lumen fiber duct bank that needs to be
worked around on the alley between Central Avenue and White Street. The alley
between Central Avenue and Iowa Street from 15th to 1 6th Street will have permeable
pavers installed in a unique design pattern.
Some of the project quantities include the following:
- Excavation: 2780 CY
- 7" PCC Pavement: 550 SY
- Permeable Brick Pavers: 13360 SF
- ASTM 57 Stone: 285 Ton
- ASTM 2 Stone: 4020 Ton
- 8" PVC C900 Sanitary Sewer: 805 LF
- 6" DIP Water main: 610 LF
- 12" DIP water main: 260 LF
- Associated water services and sewer services
Copies of supporting documents for the public hearing are on file in the City Clerk's Office,
City Hall, 50 W. 13th St., Dubuque, Iowa. Documents can be viewed at
Page 363 of 674
https://www.cityofdubuque.orq/Agendas or by contacting the City Clerk's Office at 563-
589-4100.
Written comments regarding the above public hearing should be submitted to the City
Clerk's Office, 50 W. 13th St., Dubuque, IA 52001, ctyclerk@cityofdubuque.org, on or
before said time of public hearing. At said time of public hearing all interested citizens and
parties will be given an opportunity to submit online written comments for or against said
proposal.
Individuals with limited English proficiency, vision, hearing or speech impairments or
requiring special assistance should contact the City Clerk's Office at (563) 589-4100,
TDD/TTY (563) 690-6678, ctyclerk@cityofdubuque.org as soon as feasible. Deaf or hard -
of -hearing individuals can use Relay Iowa by dialing 711 or (800) 735-2942.
Published by order of the City Council given on the 7th day of October 2024.
Adrienne N. Breitfelder, City Clerk
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