Iowa Amphitheater on Schmitt Island Project Bid Package No. 1 (Site Demolition & Mass Grading) Public HearingCopyrighted
October 7, 2024
City of Dubuque PUBLIC HEARINGS # 1.
City Council
ITEM TITLE: Iowa Amphitheater on Schmitt Island Project Bid Package
No. 1 (Site Demolition & Mass Grading) Public Hearing
SUMMARY: Proof of publication on notice of public hearing to consider
City Council approve the plans, specifications, form of
contract and construction estimate of $1,018,000.00 for the
Iowa Amphitheater on Schmitt Island Project - Bid Package
No. 1, and City Manager recommending approval.
RESOLUTION Approval of Plans, Specifications, Form of
Contract, and Estimated Cost for the Iowa Amphitheater on
Schmitt Island Project — Bid Package No. 1 (Site Demolition
& Mass Grading)
SUGGUESTED Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
1. MVM Memo
2. Iowa Amphitheater on Schmitt Island Project - Bid Package No. 1 - PH Staff MEMO
3. Iowa Amphitheater on Schmitt Island Project - Bid Package No. 1 - Council PH
RESOLUTION
Page 429 of 674
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Iowa Amphitheater on Schmitt Island Project
Bid Backage No. 1 (Site Demolition & Mass Grading)
Public Hearing
Project Code: 5575000022, 3049900010
DATE: October 2, 2024
Dubuque
bikd
AH erla City
111111
2007•2012.2013
2017*2019
City Engineer Gus Psihoyos is recommending City Council approve the plans,
specifications, form of contract and construction estimate of $1,018,000.00 for the Iowa
Amphitheater on Schmitt Island Project - Bid Package No. 1.
The Iowa Amphitheater on Schmitt Island Project will be bid as two separate contracts.
• Bid Package No. 1 (Demolition and Mass Grading)
• Bid Package No. 2 (Utilities, Paving & Amphitheater Stage)
Bid Package No.1 includes the demolition and removal of existing structures including
the dog kennel buildings, site clearing and mass grading for the amphitheater.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Nathan Steffen, Civil Engineer
Alex Dixon, President & CEO, Dubuque Racing Association
Jenny Larson, Chief Financial Officer
(list continues on next page.)
Page 430 of 674
Gus Psihoyos, City Engineer
Marie Ware, Leisure Services Director
Jill Connors, Economic Development Director
Wally Wernimont, Planning Services Director
Chris Lester, Water Department Director
Max O'Brien, Civil Engineer
Tracy Schadle, Confidential Account Clerk
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Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: October 2, 2024
RE:
Iowa Amphitheater on Schmitt Island Project
Bid Backage No. 1 (Site Demolition & Mass Grading)
Public Hearing
Project Code: 5575000022, 3049900010
Dubuque
itrerd
All -America City
2007.2012.2013
2017*2019
INTRODUCTION
This memorandum requests the City Council conduct a public hearing for the Iowa
Amphitheater on Schmitt Island Project - Bid Package 1.
BACKGROUND
The City of Dubuque has previously applied for and been awarded a Destination Iowa
Outdoor Recreation Fund grant administered by the Iowa Economic Development
Authority (IEDA). Prior to the grant being awarded, city staff received an IEDA request
to consider a singular focus for the grant. Several outdoor recreation amenities were
included in the original grant application. City and Dubuque Racing Association (DRA)
staff chose to update the application with a singular focus of the outdoor amphitheater
(now called the Iowa Amphitheater on Schmitt Island) as staff and the DRA felt it best
met the criteria of the Destination Iowa Outdoor Recreation grant program and would
produce the strongest application in a very competitive pool of applications. On March
10, 2023 the City was notified of the grant award by IEDA and that the amount of grant
funding would be $3,000,000 with a local match of $12,442,961 for a total project cost of
$15,442,961.
Funding for the local match in the required amount of $12,442,961 is as follows:
G.O. Debt (Greater Downtown TIF): $8,784,961
DRA contribution: $3,658,000
The project vision is to create Schmitt Island as "Dubuque's Gateway to Entertainment
and the Mississippi" and was set forth in a Schmitt Island Master Plan developed in
2014 and updated in 2017 and also in the Schmitt Island Placemaking &
Implementation Plan adopted in June 2017. The mission adopted for this exciting
project is to create "a connected island that welcomes visitors and the community to
recreation, entertainment and the outdoors." The City of Dubuque and the Dubuque
Racing Association (DRA) are partnering on this impactful project to create a unique
and exciting gateway into Iowa that will help grow the economy across the State, build
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upon current outdoor recreational amenities already on the island, connect people to
new economic opportunities, and attract tourists from all over the nation.
The overall project addresses the master plan, creative placemaking goals, and a top
priority of the Dubuque City Council: increase foot traffic on Schmitt Island; build a
recreational landmark and create a gateway and the "front door" to Iowa and Dubuque;
bring people to Schmitt Island; leverage island programming for economic development;
connect the island to Dubuque and the region; create a year-round destination; and
create opportunities for education.
The open-air performance amphitheater will attract "A" and "B" national acts, as well as
be a venue for local symphony, college and university performing groups, nonprofit
events, and regional performances. The stage will be constructed with an "artful" stage
canopy that will help create a sense of place, enhance acoustics, and protect
performers from sun and weather. The amphitheater is planned as a versatile space to
host varied audiences and sized for regional acts of up to 2,500 people and for national
acts of 5,000 to 8,000 people.
The amphitheater will be accessed by ADA-compliant paths and trails connecting from
other places on the island. The amphitheater will be constructed to allow the City and
DRA to provide assistive technologies including I -Caption units (handheld closed
caption devices), assistive listening devices (headphones that amplify the sound on
stage), closed captioned performances, sign language interpreted performances, and
D-scriptive audio devices that provide a detailed account of all onstage activity.
The three main components of the outdoor amphitheater are:
• Open air shelter with stage that will accommodate varied audience sizes from
regional events of up to 2,500 people to national acts of 5,000 to 8,000 people
with built in flexibility that will open up the facility for a variety of events and
destination activities.
• Flexible open space to utilize the amphitheater for local events and activities in
addition to a concert series with the ability to host local food trucks and
experiential activities such as regional poetry events, arts and crafts festivals,
sidewalk chalk competitions, etc.
• ADA-compliant outdoor amphitheater with ADA compliant connecting spaces
leading to the amphitheater from other areas on the Island.
DISCUSSION
The Iowa Amphitheater on Schmitt Island Project will be bid as two separate contracts.
• Bid Package No. 1 (Demolition and Mass Grading)
• Bid Package No. 2 (Utilities, Paving & Amphitheater Stage)
Bid Package No.1 includes the demolition and removal of existing structures including
the dog kennel buildings, site clearing and mass grading for the amphitheater.
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PROJECT SCHEDULE
The schedule for Bid Package No. 1 is as follows:
Initiate Public Bidding Process
Publish Notice to Bidders, Advertise for Bids
Publish Public Hearing Notice on Plans & Specs
Public Hearing on Plans & Specs
Receipt of Bid Proposals (Bid -Letting)
Award Construction Contract
Project Final Completion Date
September 16, 2024
September 20, 2024
September 20, 2024
October 7, 2024
October 10, 2024
October 21, 2024
January 30, 2025
Bid Package No. 2 is anticipated to be initiated for public bidding on the November 4th,
2024 council meeting and awarded at the December 16th, 2024 council meeting. The
destination Iowa Grant requires that all work be under contract by December 31st, 2024.
RECOMMENDATION
I recommend the City Council conduct a public hearing and approve the plans,
specifications, form of contract and construction estimate for the Iowa Amphitheater on
Schmitt Island Project - Bid Package No. 1.
BUDGET IMPACT
The current estimate of probable cost for Iowa Amphitheater on Schmitt Island Project —
Bid Package No. 1 is as follows:
Description
Cost Estimate
Construction Contract (Bid Package No. 1)
$ 1,018,000.00
Contingency (10%)
101,800.00
Consultant Design Services
290,400.00
Construction Admin, Engineering & Inspection
62,000.00
Total Project Cost Estimate
$ 1,472,200.00
The anticipated funding for Bid Package No. 1 is as follows:
Project No.
Fund Description
Fund Amount
3049900010
5575000022
G.O. Debt (Greater Downtown TIF)
$ 422,200.00
DRA Contribution
1,050,000.00
Total Project Funding
$ 1,472,200.00
The Destination Iowa Grant funding is not paying for the Bid Package No. 1 (Demolition
& Mass Grading) work because it is included in the local match required for the overall
Iowa Amphitheater project.
The current estimate of probable cost for the entire Iowa Amphitheater on Schmitt
Island Project is as follows:
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Description
Cost Estimate
Construction Contract (Bid Package No. 1)
$ 1,018,000.00
Construction Contract (Bid Package No. 2)
9,503,078.18
Remaining DRA Local Match1
2,108,000.00
Contingency (10%)
1,052,107.82
Consultant Design Services
1,451,775.00
Construction Admin, Engineering & Inspection
310,000.00
Total Project Cost Estimate
$ 15,442,961.00
The project funding is summarized as follows:
Project No.
Fund Description
Fund Amount
000 5575000022
5750
State Grant — Destination Iowa
$ 3,000,000.00
G.O. Debt (Greater Downtown TIF)
8,784,961.00
DRA Contribution
3,658,000.00
Total Project Funding
$ 15,442,961.00
In accordance with the Destination Iowa Grant Agreement, the Dubuque Racing
Associate (DRA) contribution of $3,658,000.00 is part of the local match for the overall
project. The items associated with the DRA local match funds include deconstructing
the current dog track and kennels to provide the location where the new amphitheater
will be constructed (Bid Package No. 1). In addition, the DRA will be revamping its
surface parking and striping to accommodate the additional parking demand created by
the new outdoor amphitheater and tourists visiting Schmitt Island. A portion of the
parking lot work will be incorporated into Bid Package No. 2.
The use of remaining DRA funds associated with the local match are to be used in the
vicinity to enhance the overall amphitheater project.
REQUESTED ACTION
I respectfully request the City Council conduct a public hearing and approve the plans,
specifications, form of contract and estimated cost for the Iowa Amphitheater on Schmitt
Island Project — Bid Package No. 1.
Prepared by: Nathan Steffen, Civil Engineer
cc: Alex Dixon, President & CEO, Q Casino & DRA
Jenny Larson, Chief Financial Officer
Gus Psihoyos, City Engineer
Marie Ware, Leisure Services Manager
Jill Connors, Economic Development Director
Wally Wernimont, Planning Services Manager
Chris Lester, Water Department Director
Max O'Brien, Civil Engineer
Tracy Schadle, Confidential Account Clerk
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Prepared by Robert Schiesl, City of Dubuque Engineering, 50 W. 13th St. Dubuque, IA 52001 (563)589-4270
Return to Adrienne N. Breitfelder City Clerk City of Dubuque, 50 W. 13th St. Dubuque, IA 52001 (563)589-4100
RESOLUTION NO. 317-24
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE IOWA AMPHITHEATER ON SCHMITT ISLAND
PROJECT — BID PACKAGE NO. 1 (SITE DEMOLITION & MASS GRADING)
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the attached plans, specifications, form of contract and estimate of total cost
for the Iowa Amphitheater on Schmitt Island Project — Bid Package No. 1 (Site Demolition
& Mass Grading) in the estimated amount $1,018,000.00, are hereby approved.
Passed, approved, and adopted this 7th day of October 2024.
rad M. Cagh, Mayor
Adrienne Breitfelder, CMC City Clerk
STATE OF IOWA SS:
DUBUQUE COUNTY
CERTIFICATE OF PUBLICATION
I, Kathy Goetzinger, a Billing Clerk for Woodward
Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald, a newspaper of general
circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the
attached notice was published in said newspaper on the
following dates:
09/20/2024
and for which the charge is 45.60
Subscribed to before me, a Notary Public in and for
Dubuque County, Iowa,
this 23rd day of September, 2024
v Y
Notary . is in and for Dubuque County, Iowa.
�R � JANET K. PAPE
2 ' Commission Number 199659
My Commission Expires
o w a 12/11/2025
Ad text :
CITY OF DUBUQUE, IOWA
OFFICIAL NOTICE
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE IOWA AMPHITHEATER ON
SCHMITT ISLAND PROJECT BID PACKAGE NO. 1 (SITE DEMOLITION &
MASS GRADING)
NOTICE IS HEREBY GIVEN: The City Council of the City of
Dubuque, Iowa will hold a public hearing on the proposed
plans, specifications, form of contract and estimated cost for
the Iowa Amphitheater on Schmitt Island Project Bid Package
No. 1 (Site Demolition & Mass Grading) in accordance with the
provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the
7th day of October 2024, in the Historic Federal Building
Council Chambers, 350 West 6th Street, Dubuque, Iowa. Said
proposed plans, specifications, form of contract and estimated
cost are now on file in the office of the City Clerk. At said
hearing any interested person may appear and file objections
thereto.
The scope of the Project is as follows: The demolition and
removal of existing structures including the dog kennel
buildings, site clearing and mass grading for the
amphitheater.
At the meeting, the City Council will receive oral and
written comments from any resident or property owner of said
City to the above action. The official agenda will be posted
the Friday before the meeting and will contain public input
options. The City Council agenda can be accessed at
https://cityofdubuque.novusagenda.com/AgendaPublic/ or by
contacting the City Clerk's Office at 563-589-4100,
ctyclerk@cityofdubuque.org.
Written comments regarding the above public hearings may be
submitted to the City Clerk's Office via email at
ctyclerk@cityofdubuque.org or by mail to City Clerk's Office,
City Hall, 50 W. 13th St., Dubuque, IA 52001, before said
time of public hearing. At said time and place of public
hearings the City Council will receive any written comments.
Copies of supporting documents for the public hearings are
on file in the City Clerks Office and may be viewed Monday
through Friday between 8:00 a.m. and 5:00 p.m.
Individuals with limited English proficiency, vision,
hearing, or speech impairments requiring special assistance
should contact the City Clerk's Office at (563) 589-4100,
ctyclerk@cityofdubuque.org as soon as feasible. Deaf or
hard -of -hearing individuals can use Relay Iowa by dialing 711
or (800) 735-2942.
Published by order of the City Council given on the 16th
day of September 2024.
Adrienne N. Breitfelder, City Clerk
It 9/20
STATE OF IOWA SS:
DUBUQUE COUNTY
CERTIFICATE OF PUBLICATION
I, Kathy Goetzinger, a Billing Clerk for Woodward
Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald, a newspaper of general
circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the
attached notice was published in said newspaper on the
following dates:
10/15/2024
and for which the charge is 22.23
Subscribed to before me, a Notary Public in and for
Dubuque County, Iowa,
this 15th day of October, 2024
Notary P{ibc in and for Dubuqu' County, Iowa.
` V,\, I. s JANET K. PAPE
I 0 7 Commission Number 199659
z My Commission Expires
/OWa 12/11/2025
Ad text
PUBLIC NOTICE OF STORM WATER DISCHARGE
The City of Dubuque Engineering Department plans to submit a
Notice of Intent to the
Iowa Department of Natural Resources to be covered under an
NPDES General Permit
General Permit No. 2 - Storm Water Discharge Associated with
Industrial Activity for Construction Activities
The storm water discharge will be from
Building demolition, grading, utilities, amenities,
sidewalk, pavement, lawns, and parking lot improvements
associated with the Schmitt Island "Iowa" Amphitheater.
located in SE 1/4 of SE 1/4 of Section 18 Township 89 North
Range 3 East, Dubuque County
Storm water will be discharged from 1" point source(s) and
will be discharged to
the following streams: Mississippi River
Comments may be submitted to the Storm Water Coordinator,
Iowa Department of Natural Resources, 502 E 9th St, Des Moines
IA 50319. The public may review the Notice of Intent from
8:00am to 4:30pm, Monday through Friday, at the above address
after it has been received by the department.
It 10/15