Request for Proposals for Historic Millwork District Outdoor Community Space Engagement, Design, Construction ManagementCopyrighted
October 7, 2024
City of Dubuque ACTION ITEMS # 2.
City Council
ITEM TITLE: Request for Proposals for Historic Millwork District Outdoor
Community Space Engagement, Design, Construction
Management
SUMMARY: City Manager recommending that the City Council approve
the RFP for Historic Millwork District Outdoor Community
Space Engagement, Design, and Construction Management,
and then direct staff to post the RFP and initiate the
consultant selection process.
SUGGUESTED Receive and File; Approve
DISPOSITION:
ATTACHMENTS:
1. MVM Memo
2. Staff Memo
3. HMD Outdoor Community Space Request for Proposals
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Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
Dubuque
bikd
AN -America CIO
111111
2007•2012.2013
2017*2019
SUBJECT: Request for Proposals for Historic Millwork District Outdoor Community
Space Engagement, Design, Construction Management and Grant
Administration Services
DATE: October 3, 2024
Planning Services Director Wally Wernimont on behalf of the Historic Millwork District
Outdoor Community Space Request For Proposals (RFP) Committee recommends that
the City Council approve the RFP for Historic Millwork District Outdoor Community
Space Engagement, Design, and Construction Management, and then direct staff to
post the RFP and initiate the consultant selection process. The total budget for all
consultant services, construction, and project costs is $400,000.
By approving this the City Council is beginning the process to do a public engagement
process to seek input on design options for this space and a design recommendation
will be brought back to City Council before any action is taken to implement a
construction project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Wally Wernimont, Planning Services Director
Jenny Larson, Chief Financial Officer
Marie Ware, Leisure Services Director
Jared Charland, Project & Facilities Manager
Stephen Fehsal, Parks Division Manager
Jill Connors, Economic Development Director
(list continues on next page)
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Ryan Knuckey, Transportation Services Director
Jon Dienst, Civil Engineer II
Anderson Sainci, Director - Office of Shared Prosperity & Neighborhood Support
Tony Breitbach, Purchasing and Risk Manager
Elizabeth Martin, Administrative Assistant Office of Shared Prosperity &
Neighborhood Support
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Masterpiece on the Mississippi
Dubuque
AI-Aneriei City
2007.2012
2013.2017
TO: Michael C. Van Milligen, City Manager 1 A I
FROM: Wally Wernimont, Planning Services Director `�jV
SUBJECT: Request for Proposals for Historic Millwork District Outdoor Community
Space Engagement, Design, Construction Management
DATE: September 29, 2024
INTRODUCTION
The purpose of this memorandum is to recommend approval by the City Council of the
enclosed Request for Proposals (RFP) for Historic Millwork District Outdoor Community
Space Engagement, Design, and Construction Management.
BACKGROUND
2009 Historic Millwork District Master Plan
On February 16, 2009, the City Council adopted the Historic Millwork District Master
(HMD) Plan. The vision outlined in the Plan aimed to revitalize the District by
integrating commercial, office and residents into historic spaces, fostering artistic
expression, and promoting green technologies. The historic buildings serve as a
foundation for a vibrant mixed -use neighborhood that provides easy access to urban
amenities and outdoor recreation. The execution of this Plan transforms this District into
a creative and innovative hub, further enhancing Dubuque's position in the region.
One of the features identified in the plan included the following:
"A signature public open space: Build a multi -use, flexible plaza and park in the
heart of the District to use for performances, concerts, markets, and to showcase
sustainable practices, technologies, and artistic elements."
The plan placed this approximately .70 acres (30,500 sf) area known as Foundry
Square at the corner of 10th and Elm Street adjacent to what is referred to as the Alamo
Building which is now known as the Rouse and Dean Building. Historically, the building
was the iron foundry and machinist building of the Rouse and Dean Company.
Temporary Parking Lot Approval
Besides the aforementioned plaza and park, the plan includes several features,
including the construction of a parking ramp. As part of the construction of the parking
ramp, the installation of a temporary parking lot was proposed to temporarily satisfy
parking demand in the developing district while the parking ramp was being
constructed. On May 16, 2012, a contract was signed by a local contractor to furnish all
material and equipment and to perform all labor necessary for the "Millwork Temporary
Parking Lot Project."
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Before approving the temporary parking lot and the construction of the parking ramp,
the Historic Preservation Commission conducted an advisory design review on January
19, 2012.
An excerpt from the HPC meeting minutes notes the following stated by former City of
Dubuque Assistant Economic Development Director Aaron DeJong:
"Commissioners discussed surface parking lot proposed in place of the planned
plaza. Staff Member DeJong reviewed the parking lot on Foundry Square is
intended to be a temporary parking lot until the ramp is built. Commissioners
emphasized the surface lot needs to be temporary as Foundry Square is an
important design and pedestrian component of the Historic Millwork District. Staff
Member DeJong agreed, noting the Plaza is needed for the Historic Millwork
District, and this remains the ultimate goal."
2024 Historic Millwork District Master Plan Update
The Historic Millwork District enjoyed a successful revival since the original Historic
Millwork Master Plan was adopted in 2009. However, city officials, stakeholders and the
community recognized that there was still more work to be done. Despite numerous
successful developments and public infrastructure projects, this district remains "in
progress". The purpose of conducting the master plan update was to provide
recommendations for improvements over the next decade. In 2022, the city hired a
consultant to provide an update to the plan.
A steering committee was established in fall 2022, comprising thirteen members —
including business and property owners, residents, community leaders, and city staff —
who worked closely with the consultant team to engage the community and update the
master plan. The committee held monthly meetings throughout the winter and spring of
2023. The consultant conducted community engagement which included various
stakeholders from both within and outside the District.
In addition to the steering committee's efforts, the consultant conducted six focus group
meetings with small groups of individuals sharing common interests, such as business
owners, the arts community, city staff, youth, and neighboring residents. An online
survey was also distributed city-wide to gather input from residents who might not
typically participate in District activities, resulting in over 600 responses that reflected a
broad cross-section of the community.
As the result of the community engagement, several recommendations for projects were
identified. Design and construct a Community Space adjacent to the Alamo
Building was identified as a priority project and the top primary recommendation in the
built environment category.
Millwork District Public Parking Availability
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The temporary parking lot currently offers 57 spaces leased during the day, with public
access starting at 5:00 PM. The Millwork District features 81 spaces at the 9th & Elm
Street lot near the Intermodal Facility and another 68 spaces at the 12th & Elm Street
lot, both accessible to the public after 5:00 PM. Additionally, the parking ramp at 9th
Street and Central Avenue provides 542 spaces. There are also on -street meter spaces
throughout the district. Overall, there is sufficient parking to compensate for the
removal of the 57 temporary parking spaces.
DISCUSSION
The City will solicit proposals from qualified professional consulting firms to provide
community engagement, design, and construction management services for the
development of the Historic Millwork District Outdoor Community Space, located at the
temporary parking lot at 10th and Elm Street.
A community engagement process is a crucial part of the scope of work. The consultant
will develop a plan for broad community engagement in the preliminary and final
designs. This plan needs to engage millwork business owners, property owners and
residents, non -millwork residents and community partners throughout the process. It
should incorporate methods beyond typical community meetings to involve marginalized
populations that use the outdoor community space.
The Historic Millwork District Outdoor Community Space must reflect the values of the
community, making quality and diverse public participation and input essential to the
process. Plans must ensure outreach to a diverse and comprehensive representation of
the Dubuque community, including traditionally underrepresented groups.
The consultant will develop bid specifications and will also be required to perform all
construction testing, construction management, and construction surveys for this
project.
The Historic Millwork District Outdoor Community Space RFP committee is composed
of the following individuals:
• Tony Breitbach, Purchasing Coordinator
• Crenna Brumwell, City Attorney
• Jill Connors, Economic Development Director
• Jon Dienst, Civil Engineer II
• Jared Charland, Project & Facilities Manager
• Ryan Knuckey, Transportation Services Director
• Elizabeth Martin, Administrative Assistant Office of Shared Prosperity &
Neighborhood Support
• Marie Ware, Leisure Services Director
• Wally Wernimont, Planning Services Director
A project steering committee will be created, composed of the following individuals:
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• Tony Breitbach, Purchasing Coordinator
• Crenna Brumwell, City Attorney
• Jill Connors, Economic Development Director
• Jon Dienst, Civil Engineer II
• Jared Charland, Project & Facilities Manager
• Ryan Knuckey, Transportation Services Director
• Elizabeth Martin, Administrative Assistant Office of Shared Prosperity &
Neighborhood Support
• Marie Ware, Leisure Services Director
• Wally Wernimont, Planning Services Director
• Member of Farley & Loetscher LLC
• Member of the Dubuque Community
• Member of the Dubuque Community
• Member of Dubuque Main Street Staff
• Member of Dupaco
• Member of Plastic Center Inc
• Member of Greater Dubuque Development Corporation Staff
• Member of Gronen Restoration
• Member of Millwork Flats Development
• Member of Novelty Iron Works
BUDGET IMPACT
The Capital Improvement Program (CIP) Budget has the following funds allocated to the
project:
FY 24-25 C I P
6052000028
Title/Description
Green Space HMD
Amount
$ 400,000
ACTION REQUESTED
I respectfully recommend on behalf of the RFP Committee that the City Council approve
the RFP for Historic Millwork District Park Engagement, Design, and Construction
Management Services, and then direct staff to post the RFP and initiate the consultant
selection process.
Attachments
cc: Jenny Larson, Chief Financial Officer
Crenna Brumwell, City Attorney
Marie Ware, Leisure Services Director
Jared Charland, Project & Facilities Manager
Stephen Fehsal, Parks Division Manager
Jill Connors, Economic Development Director
Ryan Knuckey, Transportation Services Director
Jon Dienst, Civil Engineer II
Anderson Sainci, Director - Office of Shared Prosperity & Neighborhood Support
4
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REQUEST FOR PROPOSAL (RFP)
THE
CITY OF
ISSUE DATE: October 8, 2024
NTAC: wallywernimont, Planning Services
PHONE NO: 5635894210
EMAIL: wwernimo@cityofdubuque.org
DUB
F
Masterpiece on the Mississippi
SUBMIT PROPOSAL/OFFER PRIOR TO:
CLOSING DATE: October 30, 2024
CLOSING TIME: 1:00 P.M. (local time)
SUBMIT TO:
SEE Section 8.0
FAX NOT ACCEPTED
DESCRIPTION:
Historic Millwork District Outdoor Community Space Design,
Development, and Construction Management Services
° RECEIPT
If you
the left,
that you
° NO RESPONSE
If you
box to
OF PROPOSAL
are considering a
fill in the information
received this RFP.
REPLY
do not want to respond
ACKNOWLEDGEMENT
response to this RFP, please mark the box to
below and return this sheet as a confirmation
to this RFP at this time, please mark the
information below and return this sheet only.
the left, fill in the
COMPANY NAME:
DATE:
MAILING ADDRESS:
CITY/STATE:
ZIP CODE:
AUTHORIZED SIGNATURE:
PRINTED NAME:
TITLE OF AUTHORIZED REPRESENTATIVE:
EMAIL:
PHONE:
Page 463 of 674
Masterpiece on the Mississippi
Consultant Professional Services
Request for Proposal
Historic Millwork District Outdoor Community Space
Design, Development, and Construction Management
Services
City of Dubuque, Iowa
Issue Date: October 8, 2024
Closing Date and Time: October 30, 2024, 1:00 p.m. CT
Planning Services Department
City Hall — 50 W. 13th Street
Dubuque, Iowa 52001
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1.0 INTRODUCTION
The City of Dubuque, Iowa is soliciting competitive sealed proposals from qualified
professional consulting firms to perform design, development and construction management
services for the Historic Millwork District Outdoor Community Space.
The project development for each component described will take the concept to final plan and
bid specifications. A qualified consultant will design preliminary and final plans for the entire
development of the outdoor community space.
2.0 COMMUNITY BACKGROUND
The city of Dubuque is located on the Mississippi River in northeastern Iowa, adjacent to
Illinois and Wisconsin. As Iowa's oldest city, Dubuque is a community well known for its
historic and architectural beauty. The city is over 31 square miles in area, with a population of
nearly 60,000. The community has a stable and diversified manufacturing base and a
growing service sector. Dubuque is the major retail, medical, education and employment
center for the tri-state area. Tourism continues to be a major economic force in the
community.
The City of Dubuque is governed by an elected Mayor and City Council and managed by a
City Manager. The City funds a full range of municipal services. City government works in
collaboration with the private and non-profit sectors to promote economic development and
sustainability. Sustainability and downtown, neighborhood, and riverfront planning and
revitalization are long-standing priorities of the City Council. The City's website is
https://www.cityofdubuque.org/ . The City Council goals and priorities are available online at
https://www.cityofdubuque.org/72/Goals-Priorities
In 2006 and every year since, the Mayor and City Council identified becoming a more
Sustainable City as one of their goals or priorities for our community. A sustainable
environment is among the Council's Five -Year Goals for the years 2024-2029. Find out more
at the https://www.sustainabledubuque.org/ website.
The City of Dubuque works to create a more inclusive community by assuring everyone has
equitable access to community services. Dubuque is focused on becoming an equitable
community of choice. The five pillars of resiliency, sustainability, equity, transparency, and
compassion through planning, partnership, and people. This project will support the city staff,
elected officials, community organizations, and members of the public in reducing, and
ultimately eliminating, disparities experienced by our most marginalized residents, allowing
them to prosper. These projects should strive to provide a better and more equitable
experience for the entire community.
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3.0 PROJECT OBJECTIVES AND BACKGROUND
The selected consultant will administer the project from concept to construction management,
construction inspection, and survey. The selected consultant will be expected to complete the
contracted scope of work to meet the specified timeframe for the design and provide the
professional services necessary for the project to proceed through award of contract,
construction, and project closeout
3.1 — Historic Millwork District Outdoor Community Space
3.1.1 Below are the goals for the development of Historic Millwork District Outdoor
Community Space:
• Create a space designed as an urban outdoor community space
o The space features and amenities needed to be support year-round
programming, community gathering, and the range of activities envisioned
by the community.
o The space is a public asset - for all of Dubuque.
o The space is a destination for all and a community wide asset that will help
the growth, vibrancy and serendipity of the District.
o Provide the Historic Millwork District with a vibrant, public "face" that
highlights not only the District brand, but the intention of the District to be a
destination for tourists and residents alike yet welcomes all residents with
open arms and engages them as well.
• Sustainability, maintainability, and equity built in throughout the development.
• Design the outdoor community space layouts and features utilizing robust public
engagement including public and private stakeholders while also seeking to
engage marginalized populations.
3.2 — Project Administration
3.2.1 The selected consultant will administer the project from beginning to end including
community engagement, design, concept and master planning, construction testing,
construction management, and construction survey. The consultant will also be
responsible for all aspects of project administration, monitoring, and reporting. Bid
documents will be developed and the consultant will oversee the bidding process.
Consultant will manage the construction contract(s) and perform inspection services.
Survey services would be performed as needed and be included in the proposal price.
3.2.2 It is anticipated that the project contained within this RFP will be completed by August
2026, if not before, following the signing of a professional services agreement.
Concern/issues meeting this schedule should be noted in the proposal. The
construction of Outdoor community space development projects will begin as soon as
possible, but no later than spring of 2026, with all design and bidding done prior. The
selected Consultant will be expected to complete the contracted scope of work within
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the specified timeframe, under the general direction and coordination of the City's
Planning Services Department as authorized by the Dubuque City Council.
3.3 — Project Budget
The total budget for all consultant services, construction, and project costs is $400,000.
Project
Budget
Project Number
Funding Source
Green Space HMD
$400,000
6052000028
Greater Downtown TIF
If there are concerns about the total budget, they should be noted in the proposal.
4.0 PROJECT SCOPE OF SERVICES
In preparing a response to this RFP, the Consultant should describe the means or strategy by
which they would satisfy the scope of services. The final scope of work will be negotiated with
the selected Consultant. The City will evaluate submitted proposals and award the contract to
the selected consultant based on the best proposed solution to each individual section listed
below.
The following outline represents the minimum components for performing the design
services. For the design of this project, the City of Dubuque encourages the use of
sustainable principles in design and construction.
4.1 — Project Management & Accounting
4.1.1 The Consultant shall identify one person to serve as the Project Manager for this
project. The Project Manager shall be the leader of this effort and is expected to
ensure that the project scope, schedule, and budget are always being adhered to for
the duration of the project. Communications and scheduled check -ins are key to
successful planning, engagement, and construction of this project. Additionally, the
Project Manager shall serve as the primary point of contact for all exchanges of
information between the City and the Consultant.
4.1.2 Meet with City representatives to review the concept and final plans and bidding
documents for all proposed improvements.
4.2 — Project Manager Deliverables
4.2.1 Submit an updated electronic copy of the project schedule on the first Tuesday of each
month.
4.2.2 Submit the project progress report on the first and third Tuesday of each month. The
summary shall be submitted electronically and be less than a single page in length.
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4.2.3 Make the modifications requested; deliver preliminary design to City for distribution to
other interested parties on the project.
4.2.4 Present the project to the City Development Review Team and the Dubuque Park and
Recreation Commission for review and comment with final approval by the City
Council.
4.2.5 Prepare 50%, 90%, & 100% plans of the proposed outdoor community space
development.
4.2.6 Acquire all permits and approvals required for the project.
4.2.7 Develop a construction cost estimate relative to the concept plan to be presented to
City Council for approval and used in the bid documents as an engineer's estimate.
4.3 — Preliminary Design of Improvements for Historic Millwork District Outdoor
Community Space
4.3.1 Develop a preliminary design of the Outdoor community space based upon city staff
and community input.
4.3.2 Meet with City representatives to review the plan for the proposed improvements.
4.3.3 Develop a construction cost estimate for the improvements.
4.4 — Public Engagement
4.4.1 Review plans on file including but not limited to the Historic Millwork District Plan and
the Plan update, engagement completed by Imagine Dubuque and other relative city
plans to assure all prior planning, and engagement is taken into account while
developing the engagement strategy which will include reaching out to those voices
not often heard.
4.4.2 Develop and implement a public engagement process to ensue all voices are heard.
The Historic Millwork property owners, business owners and residents, as well as the
entire community, shall be invited to share input on their preferences for the open
space and the preliminary design prior to developing the final concept plan.
4.4.3 Meet with Project Steering Committee on input received.
4.5 — Final Design of all Outdoor Community Space Construction and Improvements
4.5.1 Complete the final bidding documents including 11x17" plans, construction
specifications, and cost estimates.
4.5.2 Coordinate with any utilities involved in and on the project.
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4.5.3 Plans shall be constructed using Statewide Urban Design Standards and plan format
(SUDAS 2023). The City of Dubuque also has a supplemental specification to the
2023 edition of SUDAS. That document can be found here:
https://www.cityofdubuque.org/DocumentCenter/View/55134/2023-SUDAS-City-of-
Dubuque-Supplemental-Specifications
4.5.4 Deliver plans and specifications to City Planning Services Department for distribution
to bidders.
4.5.5 Be present at the bid opening. Develop the bid tabulation form and provide a
recommendation on the award of the project
4.6 — Perform Construction Management
4.6.1 Lead the pre -construction meeting with the contractor and city staff. Take minutes of
all construction meetings and disburse the minutes to all appropriate parties including
outlining specific instructions, commitments, timeframes, and deliverables as needed.
4.6.2 If needed, review all shop drawings required of the contractor. Stamp and approve
shop drawings.
4.6.3 Answer questions from the contractor during construction. Make site visits during
construction.
4.6.4 Process all payment requests for the project. Maintain the budget for the project.
Provide bi-weekly budget status updates to City of Dubuque Planning Services
Department.
4.6.5 Administer any change orders that may come up in the project. All change orders need
the approval of City of Dubuque Planning Services Department prior to executing the
change order.
4.6.6 Mark-up an as -built plan of the project at the conclusion of construction.
4.6.7 Maintain all records for the project. Provide a copy of all records to the Planning
Services Department at project completion.
4.7 — Perform Construction Inspection
4.7.1 All construction inspections will be performed for the projects. This includes gradation
testing, concrete testing, roll testing of the sub -grade, casting beams or cylinders,
breaking beams or cylinders, maintaining a daily inspector diary, etc. if needed.
4.7.2 Supply all records to the City upon completion of the project.
4.8 — Perform Construction Services
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4.8.1 Perform construction services for all the projects including, but not limited to, survey,
staking, and inspection.
4.9 — Project Coordination
4.9.1 Coordination with City Staff: The consultant will participate in multiple coordination
meetings with the City of Dubuque to review preliminary plans and final plans. The
consultant should plan on a minimum of two (2) meetings for preliminary design and
two (2) meetings for final design for each project. Virtual meetings are acceptable.
4.10 — Schedule
4.10.1 It is the intent of the City that all aspects of the project shall be completed by August
2026 if not before.
Suggested overall timeline:
October 8, 2024
October 23, 2024
October 24, 2024
October 30, 2024
November 2024
December 2024
January 2025
February -June 2025
July 2025
July — Sept 2025
October 2025
Spring 2026
August 2026
City issues RFP
Consultant questions due to City
Q&A published by City to Consultants
Proposal due by 1:00 p.m. CDT
Consultant interviews (in necessary)
Selection presented to City Council
Contract awarded
Community Engagement and Concept Development
City Council Concept Approval
Prepare Bid Specification
Initiate Bids
Construction Begins
Construction Completed
5.0 USE OF CITY RESOURCES
5.1 — Use of City Resources for the RFP Preparation
All information requests shall be directed to the City's Project Manager as detailed in
Section 7.0 of this request for proposal. All Consultants should note that directly
contacting other City of Dubuque staff or any of the Selection Committee members
shall be considered inappropriate and grounds for disqualification.
5.2 — Materials Available for RFP
A utility map and current and historic aerial photographs of the site are available and
are shown in Appendix E.
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The HMD Open Space has been identified as part of the Historic Millwork District
Master Plan. The following are links to the 2009 & 2024 master plans.
2009 Plan: https://www.cityofdubuque.org/DocumentCenter/View/45950/Millwork-
District-Master-Plan-
2024 Plan: https://www.cityofdubuque.org/116/Historic-Millwork-District-Revitalizatio
The following is a link to environmental soil reports that have been conducted on the
site.
https://cityofdubuque.sharefile.com/d-sfccdaf5bf50e4313b8d33836f8ed6911
5.3 — City Resources Available to the Selected Consultant
The City will make its GIS mapping and data analysis capabilities available for this
project as well as staff contact/resources persons in the Planning Services
Department.
6.0 INFORMATION TO BE INCLUDED IN PROPOSAL
The Proposal should address all the points outlined in this RFP excluding any cost
information which shall be included in a separate file labeled "Project Cost Estimate". The
Proposal should be prepared simply and economically, providing a straight -forward, concise
description of the Consultant's capabilities to satisfy the requirements of the RFP.
To simplify the review process and to obtain the maximum degree of comparability, the
proposal shall include the following information and shall be organized in the order and
manner specified below. While additional data may be presented, the following subjects must
be included. They represent the criteria against which the proposal will be evaluated.
Letter of Transmittal
Provide a letter of transmittal briefly outlining the Consultant's understanding of the work and
list the Project Manager's the name, address, telephone number, and e-mail address. The
name that is provided for the Project Manager will be used as the primary contact person
during the RFP evaluation process.
Profile of Firm
Provide general information about the Firm, along with its area of expertise and experience
as it relates to this RFP. Describe the experience and success of the Firm in performing
similar projects. State the size of the Firm, the size of the Firm's professional staff, and the
location of the office from where the work on this project will be performed.
Discuss the Consultant's ability to integrate this project into their present workload. Include a
statement to specify if the Consultant currently has the capacity to undertake the project or
whether it intends to hire additional staff or partner with subconsultants.
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Scope of Services
Describe the means, methodology, and/or strategy by which the Consultant would satisfy the
scope of services for the currently approved budget as listed in Section 3.3 as well as what
process and outcomes the consultant would suggest to make the project successful.
Include a basic work plan for each strategy that delineates the Consultant's approach to the
completion of the project. The work plan, at a minimum, should include those components
outlined in Section 4.0 of this RFP. The Consultant should indicate in the work plan all the
aspects that might be completed by City staff. This is especially important for expectations of
city staff related to any proposed community engagement and community engagement
strategies.
Highlight any parts of the work plan that will reflect the Consultant's unique philosophy, work
experience, or insight regarding its approach to this project and how this approach positively
impacts the successful completion of the project. This is the Consultant's opportunity to
convey ideas and concepts with respect to the goals outlined in the scope of services.
Project Team Qualifications
Provide the names of all members of the project team associated with this project.
Specifically identify the supervisory and management staff including principals, the project
manager, and technical experts who would be assigned to this project. For each project
team member, provide their qualifications and experience. Include any relevant training,
continuing, and professional education or certifications.
Include a flow chart that shows the communication path between the City and Consultant.
Include all project team members on the flow chart and show the supervisory relationship
between all members of the team. Be sure to include all subconsultants staff on the project
team flow chart.
Provide the name and location of other sub consulting firms that would be used by the
Consultant during the project and the approximate percentage of the work that would be
performed by each of these firms. Provide the qualifications and experience of all
subconsultant staff working on the project.
In submitting the Proposal, the prospective Consultant represents that each person listed or
referenced in the proposal shall be available to perform the services as described. The
Project Manager, principals, management, and other project team staff may be changed in
accordance with the requirements described in Appendix C 3 "Substitution of Project Team
Members".
Describe the experience and success of the project team members proposed for the
Dubuque project, in performing similar projects. Specifically list any experience and success
completing engagement practices beyond typical, park, outdoor community space, and
playground design for municipalities like Dubuque.
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Include at least three (3) client references (including individual contact names and telephone
numbers) for similar projects that have been completed by the Firm in the last five (5) years.
List the names of individuals on the project team proposed for the Dubuque project who have
worked on the referenced projects.
Understanding of Final Contract Terms
The Proposer should provide a statement that indicates they have read and understand
Appendix C — "City of Dubuque Contract Terms and Conditions" and agree to include the
clauses that are listed in Appendix C in the final signed contract. Any exceptions to the
Contract Terms and Conditions by the Consultant must be clearly stated in the submitted
Proposal.
Certificate of Insurance
The Consultant should provide a statement indicating the ability to meet the City's insurance
requirements for professional services. (See attached Insurance Schedule J — Appendix D.)
Submittal of insurance documents as part of this RFP is not required.
Litigation
Provide litigation information, if applicable.
Proposed Project Schedule
Provide a project schedule for the project. Outline the time durations and estimated
completion dates for each major component of the proposed scope of work. The schedule
should list all deliverables that are required throughout the project. Products should be
delivered in an electronic format compatible with city computer software and hardware.
Fees and Compensation — TO BE IN A LABLED SEPARATE FILE SUBMISSION
Provide a proposed fixed cost, plus reimbursable expenses budget for each strategy
proposed to complete the requested scope of services. Breakdown costs by major scope
element and include a list of hourly rates for personnel assigned to the project.
Contract
A proposed contract for services must be included in the submittal. The proposed contract is
not included in the page count for the proposed submission.
Quotation of fees and compensation shall remain firm for a period of at least 90 days from the
RFP submission deadline.
Ensure the separation of the proposed budget from the other portion of the RFP submittal.
Initial screening will be done without knowing the Consultant's proposed fee for services.
7.0 PROPOSAL QUESTIONS AND ANSWERS
If you have any questions concerning this proposal, or other technical questions, please
submit an email with your requests to the City's designated Project Manager. The City has
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used considerable efforts to ensure an accurate representation of information in this RFP.
Each Proposer is urged to conduct its own investigations into the material facts provided.
No answers given in response to questions submitted shall be binding upon this RFP unless
released in writing (letter or email) as an officially numbered and titled addendum to the RFP
by the City of Dubuque.
Any questions concerning this proposal must be received on or before 1:00 p.m. CT on
October 23, 2024. Any Addendum will be released through the city's bidding system where
this RFP was released. All inquiries received after this date will not be answered. When
submitting a question to the Project Manager, please include the appropriate Consultant
contact information. All questions must be sent in an email and include Historic Millwork
District Outdoor Community Space in the subject line.
From the date of issuance of the RFP until final City action, the Proposer shall not discuss the
RFP with or contact any other City of Dubuque or any of the Selection Committee members
except as expressly authorized by the City Project Manager identified in this section (Section
7.0). Violation of this restriction will be considered a violation of the rules and be grounds for
disqualification of the Consultant's proposal.
Project Manager contact information is as follows:
Wally Wernimont, Planning Services Director
City of Dubuque
Planning Services Department
City Hall — 50 W. 13th Street
Dubuque, IA 52001
8.0 SUBMISSION REQUIREMENTS
Phone: 563-589-4210
E-mail: wwernimo@cityofdubuque.org
Before submitting a proposal, each Consultant shall make all investigations and examinations
necessary to ascertain site conditions and requirements affecting the full performance of the
contract and to verify any representations made by the City upon which the Proposer will rely.
PROPOSAL SUBMITTAL INFORMATION
■ Questions Submittal Deadline: October 23, 2024, before 1:00 pm. CT
■ Proposal Submittal Deadline: October 30, 2024, before 1:00 p.m. CT
■ Digital Submittal Location: wwernimo@cityofdubuque.org and
planning@cityofdubuque.org
■ Submittal Copies: Proposal: One (1) electronic (.pdf) copy
Fees: One (1) electronic (.pdf) copy
The proposal and fees must be submitted in separate submission documents and clearly
marked as "Proposal" and "Fees".
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Submit one (1) signed electronic .pdf version of the proposal to the digital submittal location
Sharefile address listed above labeled Historic Millwork District Outdoor Community
Space Design, Development, and Construction Management Services proposal and
one (1) signed electronic .pdf version of the fees labeled Historic Millwork District Outdoor
Community Space Design, Development, and Construction Management Services
Fees.
The proposal must be a document of not more than twenty (20) numbered 8-1/2 x 11-inch
pages, except for the project schedule which may be presented in 11 x 17-inch format, and
not including the letter of transmittal, the front and back covers and the separately submitted
cost proposals, or the proposed contract. Proposals should not include any pre-printed or
promotional materials. Any proposals exceeding 20 numbered pages will not be
considered.
Each addendum must be acknowledged in the Letter of Transmittal by providing the
addendum number, title, and date. Failure to acknowledge each addendum will be
considered grounds for possible disqualification. It is solely the Consultant's responsibility to
ensure that you have received all addendums to this RFP before submitting the proposal.
The original proposal document shall be signed by an officer of the Firm who is authorized to
legally bind the Proposer to its provisions. Proposals are to contain a statement indicating the
period during which the proposal will remain valid. A period of not less than ninety (90)
calendar days from the proposal closing date is required. Failure to comply with the above
requirements shall be considered grounds for possible disqualification.
Each Consultant assumes full responsibility for delivery and deposit of the completed
proposal package on or before the deadline. Any proposals received after the submittal
deadline will not be considered and will be returned unopened to the Proposer. The City of
Dubuque is not responsible for any loss or delay with respect to delivery of the proposals.
The City of Dubuque is not liable for any costs incurred by any Consultant prior to the
execution of an agreement or contract. Nor shall the City of Dubuque be liable for any costs
incurred by Firms that are not specified in any contract. All results from this project will remain
the property of the City of Dubuque.
The City of Dubuque appreciates your time and consideration of this RFP.
Sincerely,
Wally Wernimont
Planning Services Director
City of Dubuque
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Historic Millwork District Outdoor
Community Space
Design, Development, and
Construction Management Services
City of Dubuque, Iowa
Masterpiece on the Mississippi
Consultant Professional Services
Request for Proposal
October 8, 2024
Appendix A
Consultant Evaluation and Selection Process
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INITIAL EVALUATION CRITERIA
Proposals will be screened to ensure that they meet the minimum requirements of the
proposal format. A selection committee will review qualifying proposals and select Firms for
placement on the consultant short-list for the project. The following criteria are among those
that will be used to initially evaluate submitted proposals.
1. A high level of professional competence and a proven track record in the preparation
of park/community gathering outdoor space/plaza design and improvement plans or
similar:
a. Qualifications and experience of the Consultant and any subconsultants and
track record of the firms experience with subconsultants if a joint venture.
b. Demonstration of the professional expertise and technical abilities of the project
team members.
c. Experience of Consultant working on municipal park/community gathering
outdoor space/plaza projects in Iowa.
d. Experience of the project team working with the public and other project
stakeholders in preparing plans for park/community gathering outdoor
space/plaza facilities & amenities.
e. Overall success of past projects completed for the City of Dubuque.
f. Proven track record in a park/community gathering outdoor space/plaza
development through construction.
g. Experience of project team in working with the public and other stakeholders in
preparing plans for park facilities and playgrounds.
2. Community engagement strategy proposed and experience in community engagement
processes especially with marginalized populations.
3. Quality and completeness of the written proposal. The proposal should clearly
demonstrate understanding of the City's overall objectives.
4. Design approach/methodology in completing scope of services such as:
a. Grasp of project requirements and level of interest in the project including but
not limited to initiative, motivation, and knowledge of the City of Dubuque.
b. Creativity and problem -solving ability.
5. Proposed schedule required to complete project.
CONSULTANT SHORT-LIST EVALUATION CRITERIA
A selection committee may choose to interview none, one, or all the short-listed Consultants.
Both the original submitted proposal and the results of the Consultant interview if needed will
be used to select the final Consultant for the project. The following criteria are among those
that will be used to evaluate the Consultants on the shortlist.
1. A high level of professional competence and a proven track record in the preparation
of park/community gathering outdoor space/plaza improvement plans or similar:
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a. Qualifications and experience of the Consultant and any sub -consultants and
track record of the firms experience with subconsultants if a joint venture.
b. Demonstration of the professional expertise and technical abilities of the project
team members.
c. Experience of Consultant and project team working on municipal projects in
Iowa and working with the public and other project stakeholders in preparing
plans for outdoor community space and park facilities.
d. Overall success of past projects completed for the City of Dubuque.
2. Experience with developing and implementing community engagement process.
a. Community engagement strategy proposed and experience in community
engagement processes especially with marginalized populations.
b. Manage expectations during the planning process of the concept plan vs. the
budget available and/or engaging processes that consider private partnerships in
funding.
3. Quality and completeness of the written proposal. The proposal should clearly
demonstrate understanding of the City's overall objectives in the completion of all
services required within this RFP.
4. Design approach/methodology in completing scope of services such as:
a. Grasp of project requirements and level of interest in the project including but not
limited to initiative, motivation, and knowledge of the City of Dubuque..
b. Creativity and problem -solving ability.
5. Proposed schedule required to complete all projects.
6. Cost of the Historic Millwork District Outdoor Community Space Design, Development,
and Construction Management Services for the City of Dubuque in relationship to the
services offered and duties outlined for city staff time and resources.
7. Results of interview process (if interview(s) are conducted)
8. Information from References
A. Responsiveness and compatibility between the Consultant and City:
a. General attitude and ability to communicate.
b. Ability of the Consultant to maintain a high level of direct interaction and
communication with City staff.
c. Ability to listen, be flexible, and follow and/or implement direction and/or ideas
or concepts.
d. How the Consultant team interacts with the general public, managing
expectations of a steering committee, City staff, and public officials.
SELECTED CONSULTANT - FEE NEGOTIATION PROCESS
Upon the completion of the evaluation of the proposals, the RFP Selection Committee will
recommend to the City Manager or City Council the awarding of a contract to the highest
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ranked Consultant. The Selection Committee will also request authority to negotiate with the
recommended Consultant a final scope of work and fee structure for the project.
After authority is granted to negotiate an agreement and execute a contract with a
Consultant, the Consultant shall prepare an industry standard Work Breakdown Structure
(WBS) to reflect the Firm's approach to the completion of the project. The WBS, at a
minimum, should include work tasks for each of the components outlined in the RFP, a
separate line item for each deliverable, and list project management as a separate task. No
individual task on the WBS shall have a total value exceeding $10,000. The Consultant shall
indicate in the WBS the work tasks that will be completed by City staff.
The format of the WBS shall summarize the fixed fee for each task listed, plus individually list
in separate section any associated reimbursable expenses that would specifically relate to
this project. A sample format of a WBS can be obtained from the City if desired.
Once the selected Consultant has prepared the WBS, the City and the Consultant will meet
and the final scope of work for the project will be negotiated by joint revision to the WBS in
order to best meet the goals of the project while considering available funding. During the
negotiation process, tasks to be completed by City staff, work reassignment to different
project team members, and the addition or elimination of tasks may be modified on the WBS
to achieve the best overall results for project.
The selected Consultant shall be responsible for updating the WBS to reflect any changes
that were agreed to during negotiations. After the final scope of services has been
determined, a design fee has been negotiated, and the WBS has been finalized, the
Consultant shall incorporate the WBS into the contract documents being prepared for
signature.
If a contract satisfactory and advantageous to the City can be negotiated at a price
considered fair and reasonable, the award shall be made to that offerer. Otherwise,
negotiations with the offerer ranked first shall be formally terminated and negotiations
commenced with the Consultant ranked second, and so on until a contract can be negotiated
that is acceptable to the City.
Upon the successful completion of contract negotiations, the selection committee shall
recommend that the City Manager execute a contract with the successful Consultant. The
City Manager will decide to execute the contract or request the Dubuque City Council make a
final determination to award and execute the contract with a consultant.
Payment for Work: The Consultant awarded the contract shall be paid once a month. The
invoiced amount shall be based on the Earned Value of the percent work completed as
reported on the most recently updated and submitted WBS.
Page 17 of 39
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Historic Millwork District Outdoor
Community Space
Design, Development, and
Construction Management Services
City of Dubuque, Iowa
Masterpiece on the Mississippi
Consultant Professional Services
Request for Proposal
October 8, 2024
Appendix B
RFP Rules and Protest Procedure
Page 480 of 674
RFP RULES AND PROTEST PROCEDURE
MINOR IRREGULARITIES
The City reserves the right to waive minor irregularities in submitted proposals,
providing such action is in the best interest of the City. Minor irregularities are defined
as those that have no adverse effect on the City's best interests and will not affect the
outcome of the selection process by giving the prospective Consultants an advantage or
benefit not enjoyed by other prospective Consultants.
EXCEPTIONS
Proposer exceptions to any part of the requirements stated in this request must be
clearly identified as exceptions and noted in the letter of transmittal and in the submitted
project cost estimate.
RANKING OF THE PROPOSALS
No debriefings or scoring information shall be released before the City Manager or City
Council has recommended that a contract be negotiated with the recommended Firm.
However, after authorization has been granted to negotiate a contract, all contents of
the submitted proposals shall become public information.
DEFINITIONS
The City has established for the purposes of this RFP that the words "shall", "must", or
"will" are equivalent in this RFP and indicate a mandatory requirement or condition, the
material deviation from which shall not be waived by the City. A deviation is material if,
in the City's sole discretion, the deficient response is not in substantial accord with this
RFP's mandatory conditions requirements.
The words "should" or "may" are equivalent in this RFP and indicate very desirable
conditions, or requirements but are permissive in nature. Deviation from, or omission
of, such a desirable condition or requirement will not in and of itself cause automatic
rejection of a proposal but may result in being considered as not in the best interest of
the City.
DISPUTES/EXCEPTIONS
Any prospective Proposer who disputes the reasonableness or appropriateness of any
item within this RFP document, any addendum to this RFP document, notice of award
or notice of rejection shall set forth the specific reason and facts concerning the dispute,
in writing, within five (5) business days of the receipt of the proposal document or
notification from the City. The written dispute shall be sent via certified mail or delivered
in person to the point of contact set forth in Section 7.0, who shall review the written
dispute and work with the City Manager to render a decision which shall be considered
final.
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Historic Millwork District Outdoor
Community Space
Design, Development, and
Construction Management Services
City of Dubuque, Iowa
Masterpiece on the Mississippi
Consultant Professional Services
Request for Proposal
October 8, 2024
Appendix C
City of Dubuque Contract Terms and Conditions
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CITY OF DUBUQUE CONTRACT TERMS AND CONDITIONS
The following clauses shall be included in the final signed contract:
1. CONSULTANT'S ENDORSEMENT ON PLANS.
The Consultant shall endorse the completed computations prepared under this
Agreement and shall affix thereto the seal of a licensed professional engineer, or
licensed professional architect, licensed to practice in the State of Iowa, in accordance
with the current Code of Iowa.
2. CHANGE IN SCOPE OF SERVICES.
No change in scope shall be permitted during this project without the prior written
agreement of both parties and the WBS being updated.
3. SUBSTITUTION OF PROJECT TEAM MEMBERS.
The Project Manager, partners, management, other supervisory staff and technical
specialists proposed for the project may be changed if those personnel leave the
Consultant. These personnel may also be changed for other reasons however, in
either case, the City retains the right to approve or reject the replacements and no
replacements shall begin working on the project without the express, prior written
permission of the City of Dubuque.
4. INSURANCE.
Consultant shall always, during the performance of this Agreement, provide insurance
as required by the attached Insurance Schedule.
5. INDEMNIFICATION.
To the fullest extent permitted by law, Consultant shall indemnify and hold harmless
the City from and against all claims, damages, losses and expenses, including but not
limited to attorneys' fees, arising out of or resulting from performance of the Contract,
provided that such claim, damages, loss or expense is attributable to bodily injury,
sickness, disease or death, or injury to or destruction of property (other than the Project
itself) including loss of use resulting therefrom, but only to the extent caused in whole or
in part by negligent acts or omissions of the Consultant, Consultant's subcontractor,
or anyone directly or indirectly employed by Consultant or Consultant subcontractor
or anyone for whose acts Consultant or Consultant's subcontractor may be liable,
regardless of whether or not such claim, damage, loss or expense is caused in part by a
party indemnified hereunder.
6. ERRORS & OMISSIONS.
If the work product prepared by the Consultant is found to be in error and revision or
reworking the work product is necessary, the Consultant agrees that it shall do such
revisions without expense to the City, even though final payment may have been
received. The Consultant must give immediate attention to these changes so there will
be a minimum of delay during construction. The above and foregoing is not to be
constructed as a limitation of the City's right to seek recovery of damages for
negligence on the part of the Consultant herein.
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7. OWNERSHIP OF ENGINEERING DOCUMENTS.
All sketches, tracings, plans, specifications, reports on special studies and other data
prepared under this Agreement shall become the property of the City and shall be
delivered to the Project Manager upon completion of the plans or termination of the
services of the Consultant. There shall be no restriction or limitations on their future
use by the City, except any use on extensions of the project or on any other project
without written verification or adaptation by the Consultant for the specific purpose
intended will be the City's sole risk and without liability or legal exposure to the
Consultant.
The City acknowledges the Consultant's plans and specifications, including all
documents on electronic media, as instruments of professional service. Nevertheless,
the plans and specifications prepared under this Agreement shall become the property
of the City upon completion of the services and payment in full of all moneys due to the
Consultant.
The City and the Consultant agree that any electronic files prepared by either party
shall conform to the specifications listed an Attachment of the contract. Any change to
these specifications by either the City or the Consultant is subject to review and
acceptance by the other party. Additional efforts by the Consultant made necessary by
a change to the CADD software specifications shall be compensated for as Additional
Services.
The City is aware that significant differences may exist between the electronic files
delivered and the respective construction documents due to addenda, change orders or
other revisions. In the event of a conflict between the signed construction documents
prepared by the Consultant and electronic files, the signed construction documents
shall govern.
The City may reuse or make modifications to the plans and specifications, or electronic
files while agreeing to take responsibility for any claims arising from any modification or
unauthorized reuse of the plans and specifications.
8. SUBLETTING, ASSIGNMENT OR TRANSFER.
Subletting, assignment, or transfer of all or part of the interest of the Consultant in this
Agreement is prohibited unless written consent is obtained from the Planning Services
Director and approved by the City.
Page 22 of 39
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Historic Millwork District Outdoor
Community Space
Design, Development, and
Construction Management Services
City of Dubuque, Iowa
Masterpiece on the Mississippi
Consultant Professional Services
Request for Proposal
October 8, 2024
Appendix D
Insurance Requirements
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1
City of Dubuque Insurance Requirements for Professional Services
INSURANCE SCHEDULE J
Consultant
shall furnish a signed certificate of insurance to the City of Dubuque, Iowa for
the coverage required in Exhibit I prior to commencing work and at the end of the project if the
term of work is longer than 60 days. Contractors presenting annual certificates shall present a
certificate at the end of each project with the final billing. Each certificate shall be prepared on
the most current ACORD form approved by the Iowa Department of Insurance or an equivalent
approved by the Director of Finance and Budget. Each certificate shall include a statement under
Description of Operations as to why the certificate was issued. Eg: Project # or Project
Location at or construction of
All policies of insurance required hereunder shall be with an insurer authorized to do business in
Iowa and all insurers shall have a rating of A or better in the current A.M. Best's Rating Guide.
Each certificate shall be furnished to the Finance Department of the City of Dubuque.
Failure to provide coverage required by this Insurance Schedule shall not be deemed a waiver of
these requirements by the City of Dubuque. Failure to obtain or maintain the required insurance
shall be considered a material breach of this agreement.
Contractors shall require all subconsultants and sub-subconsultants to obtain and maintain during
the performance of work insurance for the coverages described in this Insurance Schedule and
shall obtain certificates of insurances from all such subconsultants and sub-subconsultants.
Contractors agree that they shall be liable for the failure of a subconsultant and sub-
subconsultant to obtain and maintain such coverages. The City may request a copy of such
certificates from the Contractor.
All required endorsements shall be attached to the certificate. The certificate is due before the
contract/agreement can be approved.
Whenever a specific ISO form is listed, required the current edition of the form must be used. or
an equivalent form may be substituted if approved by the Director of Finance and Budget and
subject to the contractor identifying and listing in writing all deviations and exclusions from the
ISO form.
Contractors shall be required to carry the minimum coverageilimits, or greater if required by law
or other legal agreement, in Exhibit I. If the contractor's limits of liability are higher than the
required minimum limits then the provider's limits shall be this agreement's required limits.
9. Contractor shall be responsible for deductibles and self -insured retention for payment of all policy
premiums and other cost associated with the insurance policies required below.
10. All certificates of insurance must include agents name, phone number. and email address.
11. The City of Dubuque reserves the right to require complete, certified copies of all required
insurance policies. including endorsements, required by this Schedule at any time.
12. The City of Dubuque reserves the right to modify these requirements. including limits, based on
changes in the risk or other special circumstances during the term of the agreement, subject to
mutual agreement of the parties.
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City of Dubuque Insurance Requirements for Professional Services
INSURANCE SCHEDULE J (continued)
Exhibit I
A) COMMERCIAL GENERAL LIABILITY
General Aggregate Limit
Products -Completed Operations Aggregate Limit
Personal and Advertising Injury Limit
Each Occurrence
Fire Damage Limit (any one occurrence)
Medical Payments
52,000.000
S 1,000.000
S 1,000.000
S1,000.000
$50.000
$5.000
1) Coverage shall be wntten on an occurrence, not claims made, form. The general
liability coverage shall be wntten in accord with ISO form CG 00 01 or business
owners form BP 00 02. All deviations from the standard ISO commercial general
liability form CG 00 01. or business owners form BP 00 02, shall be clearly
identified.
2) Include endorsement indicating that coverage is primary and non-contributory.
3) Include Preservation of Governmental Immunities Endorsement. (Sample
attached).
4) Include additional insured endorsement for:
The City of Dubuque. including all its elected and appointed officials, all its
employees and volunteers. all its boards. commissions andior authorities and
their board members, employees and volunteers. Use ISO form CG 20 26.
5) Policy shall include Waiver of Right to Recover from Others endorsement.
6) Policy shall include cancellation and material change endorsement providing
thirty (30) days advance written notice of cancellation. non -renewal. reduction in
insurance coverage and/or limits and ten (10) days wntten notice of non-payment
of premium shall be sent to: City of Dubuque Finance Department. 50 West 13th
Street Dubuque. Iowa 52001.
B) AUTOMOBILE LIABILITY
Combined Single Limit 51,000.000
Coverage shall include all owned. non -owned. and hired vehicles. If the Contractor's
business does not own any vehicles. coverage is required on non -owned and hired
vehicles.
1) Policy shall include Waiver of Right to Recover from Others endorsement.
C) WORKERS' COMPENSATION & EMPLOYERS LIABILITY
Statutory Benefits covering all employees injured on the job by accident or disease as
prescribed by Iowa Code Chapter 85.
Coverage A
Coverage B
Statutory —State of Iowa
Employers Liability
Each Accident
Each Employee -Disease
Policy Limit -Disease
$100.000
$100.000
$500.000
Policy shall include Waiver of Right to Recover from Others endorsement.
Page 25 of 39
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City of Dubuque Insurance Requirements for Professional Services
Coverage B limits shall be greater if required by the umbrellalexcess insurer.
OR
If. by Iowa Code Section 85.1A, the Contractor is not required to purchase Workers'
Compensation Insurance, the Contractor shall have a copy of the State's Nonelection of
Workers' Compensation or Employers' Liability Coverage form on file with the Iowa
Workers' Compensation Insurance Commissioner. as required by Iowa Code Section
87.22. Completed form must be attached.
D) UMBRELLAIEXCESS LIABILITY S1,000.000
The General Liability, Automobile Liability and Workers Compensation Insurance
requirements may be satisfied with a combination of primary and Umbrella or Excess
Liability Insurance. If the Umbrella or Excess Insurance policy does not follow the form of
the primary policies. it shall include the same endorsements as required of the primary
policies including but not limited to Waiver of Subrogation and Primary and Non-
contributory in favor of the City.
E) PROFESSIONAL LIABILITY S2,000.000
If the required policy provides claims -made coverage:
1) The Retroactive Date must be shown and must be before the date of the
agreement.
2) Insurance must be maintained and evidence of insurance must be provided for at
least five (5) years after completion of the work or services.
3) If coverage is canceled or non -renewed and not replaced with another claims -
made policy form with a Retroactive Date prior to the date of the agreement, the
contractor must provide "extended reporting' coverage for a minimum of five (5)
years after completion of the work or services.
Page 26 of 39
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City of Dubuque Insurance Requirements for Professional Services
Please be aware that naming the City of Dubuque as an additional insured as is required by this
Insurance Schedule may result in the waiver of the City's governmental immunities provided in Iowa Code
sec. 670.4. If you would like to preserve those immunities, please use this endorsement or an equivalent
form.
PRESERVATION OF GOVERNMENTAL IMMUNITIES ENDORSEMENT
1. Nonwaiver of Govemmental Immunity. The insurer expressly agrees and states that the purchase
of this policy and the including of the City of Dubuque, Iowa as an Additional Insured does not waive any
of the defenses of governmental immunity available to the City of Dubuque, Iowa under Code of Iowa
Section 670.4 as it is now exists and as it may be amended from time to time.
2. Claims Coverage. The insurer further agrees that this policy of insurance shall cover only those
claims not subject to the defense of governmental immunity under the Code of Iowa Section 670.4 as it
now exists and as it may be amended from time to time. Those claims not subject to Code of Iowa
Section 670.4 shall be covered by the terms and conditions of this insurance policy.
3. Assertion of Government Immunity_ The City of Dubuque, Iowa shall be responsible for asserting
any defense of governmental immunity, and may do so at any time and shall do so upon the timely written
request of the insurer.
4. Non -Denial of Coverage. The insurer shall not deny coverage under this policy and the insurer
shall not deny any of the nghts and benefits accruing to the City of Dubuque, Iowa under this policy for
reasons of govemmental immunity unless and until a court of competent jurisdiction has ruled in favor of
the defense(s) of govemmental immunity asserted by the City of Dubuque, Iowa.
No Other Change in Policy. The above preservation of governmental immunities shall not otherwise
change or alter the coverage available under the policy.
SPECIMEN
Page 27 of 39
Page 489 of 674
Historic Millwork District Outdoor
Community Space
Design, Development, and
Construction Management Services
City of Dubuque, Iowa
Masterpiece on the Mississippi
Consultant Professional Services
Request for Proposal
October 8, 2024
Appendix E
Project Related Data
Page 28 of 39
Page 490 of 674
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https://www.cityofdubuque.org/DocumentCenter/View/57265/Historic-Millwork-District-
Master-Plan-Update-May-2024
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Google Street view looking southwest from Elm & E.10th Streets
Google Street view looking southwest E. 10th Street
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Google Street view looking west from Elm Street
Google Street view looking east from Washington Street
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