Kerper Boulevard Lift Station Project - Initiate Public BiddingCity of Dubuque
City Council
Copyrighted
October 21, 2024
ITEMS SET FOR PUBLIC HEARING # 2.
ITEM TITLE: Kerper Boulevard Lift Station Project - Initiate Public Bidding
Process and Setting Date for a Public Hearing
SUMMARY: City Manager recommending City Council authorize the
public bidding process and set a public hearing for November
4, 2024, and to approve the plans, specifications, form of
contract and estimated cost $1,626,615.00 for the Kerper
Boulevard Lift Station Project through the adoption of the
attached resolution.
RESOLUTION Kerper Boulevard Lift Station Project:
Preliminary Approval Of Plans, Specifications, Form Of
Contract, And Estimated Cost; Setting Date Of Public
Hearing On Plans, Specifications, Form Of Contract, And
Estimated Cost; And Ordering The Advertisement For Bids
SUGGUESTED Receive and File; Adopt Resolution(s), Set Public Hearing for
DISPOSITION: November 4, 2024
ATTACHMENTS:
1. MVM Memo
2. 2024-10-15_KerperBlvdLS-InitiateMemo
3. Kerper Blvd Lift Station Project - Council Initiate Set PH RESOLUTION
4. Kerper Blvd Lift Station Project - Notice of Hearing
Page 418 of 1713
Dubuque
THE CITY OF
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Masterpiece on the Mississippi zoo�•*o
rP PP 2017202019
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Kerper Boulevard Lift Station Project
Initiate Public Bidding Process and Setting Date for a Public Hearing
Project No. 5581500047
DATE: October 15, 2024
City Engineer Gus Psihoyos is recommending City Council authorize the public bidding
process and set a public hearing for November 4, 2024, and to approve the plans,
specifications, form of contract and estimated cost $1,626,615.00 for the Kerper
Boulevard Lift Station Project through the adoption of the attached resolution.
The existing sanitary sewer lift station located on Kerper Boulevard near the property to
be developed by Union at the Marina, LP was constructed in 1957. While the pumps
were replaced in 2005, the facility has reached the end of its design life as reflected by
the increased maintenance costs. The existing lift station cannot be upgraded to
accommodate the additional flows from the proposed development, or to accommodate
existing and future flows within the service area limits, within the constraints of the
existing structure. Therefore, a new lift station is proposed near the existing facility.
When complete, the existing lift station would be decommissioned.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
k�4
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Maxwell O'Brien, Civil Engineer
Page 419 of 1713
THE CITY OF
DUB E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: October 15, 2024
Dubuque
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�I ICW1L CIVIC: I I�NA 1�
2007-2012.2013
2017*2019
SUBJECT: Kerper Boulevard Lift Station Project
Initiate Public Bidding Process and Setting Date for a Public Hearing
Project No. 5581500047
INTRODUCTION
This memorandum requests the City Council authorize initiating the bidding process and
set a public hearing on November 4, 2024, for the Kerper Boulevard Lift Station Project.
BACKGROUND
In October of 2023, the City Council approved the disposal of 5.25 acres of City
property located at the corner of Kerper Boulevard and Hawthorne Street to Union at
the Marina, LP and approved a development agreement with same. Per the agreement,
Union at the Marina, LP will construct buildings with 201 residential units at an
aggregate cost of approximately $45.7 million. And that they will use reasonable efforts
to start construction of the improvements within six (6) months of the closing date.
The existing sanitary sewer lift station located on Kerper Boulevard near the property to
be developed by Union at the Marina, LP was constructed in 1957. While the pumps
were replaced in 2005, the facility has reached the end of its design life as reflected by
the increased maintenance costs. The existing lift station cannot be upgraded to
accommodate the additional flows from the proposed development, or to accommodate
existing and future flows within the service area limits, within the constraints of the
existing structure. Therefore, a new lift station is proposed near the existing facility.
When complete, the existing lift station would be decommissioned.
DISCUSSION
On January 17, 2024, the City advertised a Request for Proposals (RFP) to retain a
professional service consultant to aid the City in evaluating the existing collection and
pumping systems that transport sanitary sewage in the Kerper Boulevard Lift Station
sewer service area, develop a facility plan with phased improvements to address
identified high risk infrastructure within the sewer service area, and to design and
construct the lift station replacement. On March 19, 2024, the City entered into a
contract with Origin Design, the selected consultant, for the engineering services to
design the replacement of the Kerper Boulevard Lift Station. The project design is
Page 420 of 1713
complete, has received the Iowa Department of Natural Resources (IDNR) wastewater
construction permits, and is ready for advertisement for construction.
PROJECT SCHEDULE
The proposed schedule for the project is as follows:
Initiate Public Bidding Process & Notice of Public Hearing
October 21, 2024
Publish Notice to Bidders, Advertise for Bids
October 23, 2024
Public Hearing on Plans & Specifications
November 4, 2024
Pre -Bid Meeting for Contractors
November 7, 2024
Receipt of Bid Proposals (Bid -Letting)
November 21, 2024
Award Construction Contract
December 2, 2024
Substantial Completion
July 21, 2025
Final Completion
September 1, 2025
RECOMMENDATION
I recommend preliminary approval of the proposed plans, specifications, form of
contract and construction estimate for the Kerper Boulevard Lift Station Project. I further
recommend establishing the date of the public hearing and authorizing the Engineering
Department to advertise for bids for the project.
BUDGETIMPACT
The estimate of probable cost for the Kerper Boulevard Lift Station Project is
summarized as follows:
Description
Estimate
Planning & Design *
$
202,100.00
Construction
$
1,626,615.00
Contingency
$
243,992.25
Contract Admin / Construction Engineering
$
45,200.00
Total Project Cost
2,117,907.25
(Note: The indicated consultant services phases of the project are already contracted with Origin
Design and are funded costs utilized ARPA funding)
The project will be funded with an appropriation in the amount of $1,498,266 for the
design and construction of the Kerper Boulevard Lift Station Project [Project
5581500047], with revenue from an American Rescue Plan Act (ARPA) grant from an
allocation made during FY24 Budget Amendment #2. An additional $300,000 of ARPA
funding has been requested to be reallocated to this project as part of FY25 Budget
Amendment #1, for a new project total funding of $1,798,266. Due to the uncertainty of
recent construction market bid prices, specifically with lift stations involving items with
long supply chain lead times, staff have included a request for an additional $500,000 in
funding as part of the FY26 CIP requests. Upon receipt of bids, this additional funding
request for FY26 can be adjusted, or removed, accordingly based on actual bid pricing.
2
Page 421 of 1713
ACTION TO BE TAKEN
I respectfully request the City Council authorize the public bidding process and set a
public hearing for November 4, 2024, and to approve the plans, specifications, form of
contract and estimated cost for the Kerper Boulevard Lift Station Project through the
adoption of the attached resolution.
Prepared by Maxwell O'Brien, Civil Engineer
cc: Jenny Larson, Chief Financial Officer
Deron Muehring, Water & Resource Recovery Center Director
Bob Schiesl, PE, Assistant City Engineer
Todd Irwin, Engineering Technician
3
Page 422 of 1713
Prepared by Kerry Bradley City of Dubuque Engineering 50 W 13th St Dubuque IA 52001 (563)589-4270
Return to Adrienne N. Breitfelder City Clerk City of Dubuque, 50 W. 13th St. Dubuque, IA 52001 (563)589-4100
RESOLUTION NO. 334 - 24
KERPER BOULEVARD LIFT STATION PROJECT
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND
ORDERING THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost for the
Kerper Boulevard Lift Station Project in the estimated construction amount of
$1,626,615.00, are hereby preliminarily approved and ordered filed in the office of the
City Clerk for public inspection.
A public hearing will be held on the 4t' day of November, 2024, at 6.30 p.m. in the
Historic Federal Building Council Chambers 350 W. 6th Street, Dubuque, Iowa, at which
time interested persons may appear and be heard for or against the proposed plans and
specifications, form of contract and estimated cost of said Project, and the City Clerk be
and is hereby directed to cause the attached notice of the time and place of such hearing
to be published in a newspaper having general circulation in the City of Dubuque, Iowa,
which notice shall be published not less than four days nor more than twenty days prior
to the date of such hearing. At the hearing, any interested person may appear and file
objections to the proposed plans, specifications, form of contract, or estimated cost of the
Project.
The Kerper Blvd Lift Station Project is hereby ordered to be advertised for bids for
construction.
The amount of the security to accompany each bid shall be in an amount which
shall conform to the provisions of the Notice to Bidders hereby approved.
The City Engineer is hereby directed to advertise for bids for the construction of
the improvements herein provided, by publishing the Notice to Bidders to be published
on the City of Dubuque website and a contractor plan room service with statewide
circulation, which notice shall be published not less than thirteen but not more than forty-
five days before the date for filing bids before 2.00 p.m. on the 21St day of November
2024. Bids shall be opened and read by the City Clerk at said time and will be submitted
to the City Council for final action at 6.30 p.m. on the 2"d day of December 2024, in the
Historic Federal Building Council Chambers 350 West 61h Street, Dubuque, Iowa.
Passed, adopted and approved this the 215t day of October 2024.
Att st:
Adrienne N. Breitfelder, City Clerk
Brad M. CaVa agh, Mayor
CITY OF DUBUQUE, IOWA
OFFICIAL NOTICE
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE KERPER BOULEVARD LIFT
STATION PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will hold a
public hearing on the proposed plans, specifications, form of contract and estimated cost
for the Kerper Boulevard Lift Station Project, in accordance with the provisions of Chapter
26, Code of Iowa, at 6:30 p.m., on the 4t" day of November 2024, in the Historic Federal
Building Council Chambers (and/or by virtual means), 350 West 6t" Street, Dubuque,
Iowa. Said proposed plans, specifications, form of contract and estimated cost are now
on file in the office of the City Clerk. At said hearing any interested person may appear
and file objections thereto.
The scope of the Project is as follows:
The extent of work involved consists of replacing the existing Kerper
Boulevard Lift Station with a new facility located north of the existing site.
The proposed lift station will be a triplex lift station capable of a rated flow
of 1,420 gpm with two operating pumps. Sanitary sewer will be extended
from the existing lift station site to the proposed site location. A force main
will direct pumped flow to the existing receiving manhole within the median
of Kerper Boulevard. Utility piping will be routed under the traveled lanes of
Kerper Boulevard. Following construction and operation of the proposed lift
station, the existing lift station will be demolished.
Copies of supporting documents for the public hearing are on file in the City Clerk's Office,
City Hall, 50 W. 13t" St., Dubuque, Iowa. To comply with social distancing mandates,
documents can be viewed at https://www.citVofdubugue.org/Agendas or by contacting the
City Clerk's Office at 563-589-4100.
Written comments regarding the above public hearing should be submitted to the City
Clerk's Office, 50 W. 13t" St., Dubuque, IA 52001, ctyclerk(a)_cityofdubug ue.org, on or
before said time of public hearing. At said time of public hearing all interested citizens and
parties will be given an opportunity to submit online written comments for or against said
proposal.
Individuals with limited English proficiency, vision, hearing or speech impairments or
requiring special assistance should contact the City Clerk's Office at (563) 589-4100,
TDD/TTY (563) 690-6678, ctyclerk cityofdubugue.org as soon as feasible. Deaf or hard -
of -hearing individuals can use Relay Iowa by dialing 711 or (800) 735-2942.
Published by order of the City Council given on the 21St day of October 2024.
Adrienne N. Breitfelder, City Clerk
Page 424 of 1713