Broadway Sanitary Sewer Improvements Project - Initiate Public Bidding ProcessCity of Dubuque
City Council
Copyrighted
October 21, 2024
ITEMS SET FOR PUBLIC HEARING # 3.
ITEM TITLE: Broadway Sanitary Sewer Improvements Project - Initiate
Public Bidding Process and Setting Date for a Public Hearing
Project No. 5581500046
SUMMARY: City Manager recommending City Council authorize the
public bidding process and set a public hearing for November
4, 2024, and to approve the plans, specifications, form of
contract and estimated cost of $321,946.00 for the Broadway
Sanitary Sewer Improvements Project through the adoption
of the attached resolution.
RESOLUTION Broadway Street Sanitary Sewer
Improvement Project: Preliminary Approval Of Plans,
Specifications, Form Of Contract, And Estimated Cost;
Setting Date Of Public Hearing On Plans, Specifications,
Form Of Contract, And Estimated Cost; And Ordering The
Advertisement For Bids
SUGGUESTED Receive and File; Adopt Resolution(s), Set Public Hearing for
DISPOSITION: November 4, 2024
ATTACHMENTS:
1. MVM Memo
2. 2024-10-15_BroadwaySan-Initiate Memo
3. Broadway St. Sanitary Sewer Improvement Project - Council Initiate Set PH
RESOLUTION
4. Broadway St. Sanitary Sewer Improvement Project - Notice of Hearing
Page 425 of 1713
Dubuque
THE CITY OF
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Broadway Sanitary Sewer Improvements Project
Initiate Public Bidding Process and Setting Date for a Public Hearing
Project No. 5581500046
DATE: October 16, 2024
City Engineer Gus Psihoyos is recommending City Council authorize the public bidding
process and set a public hearing for November 4, 2024, and to approve the plans,
specifications, form of contract and estimated cost of $321,946.00 for the Broadway
Sanitary Sewer Improvements Project through the adoption of the attached resolution.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Maxwell O'Brien, Civil Engineer
Jenny Larson, Chief Financial Officer
Bob Schiesl, PE, Assistant City Engineer
Page 426 of 1713
THE CITY OF
DUB E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: October 15, 2024
Dubuque
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�I ICW1L CIVIC: I I�NA 1�
2007-2012.2013
2017*2019
SUBJECT: Broadway Sanitary Sewer Improvements Project
Initiate Public Bidding Process and Setting Date for a Public Hearing
Project No. 5581500046
INTRODUCTION
This memorandum requests the City Council authorize initiating the bidding process and
set a public hearing on November 4, 2024, for the Broadway Sanitary Sewer
Improvements Project.
DISCUSSION
This project provides for the installation of approximately 300 feet of 8-inch diameter
sewer along Broadway Street, from Putnam Street to W. 28th Street. On multiple
occasions, the existing sewer system has surcharged so that wastewater has back
flowed into basements. The sewer is proposed to be redirected so that flows are
conveyed with a greater capacity to mitigate the recurring backups. During design, staff
identified several deficiencies with the roadway, sidewalk, curb and gutter, which will
also be addressed within the project limits.
PROJECT SCHEDULE
The proposed schedule for the project is as follows:
Initiate Public Bidding Process & Notice of Public Hearing October 21, 2024
Publish Notice to Bidders, Advertise for Bids
October 23, 2024
Public Hearing on Plans & Specifications
November 4, 2024
Receipt of Bid Proposals (Bid -Letting)
November 7, 2024
Award Construction Contract
November 18, 2024
Substantial Completion
June 30, 2025
Final Project Completion Date
August 1, 2025
RECOMMENDATION
I recommend preliminary approval of the proposed plans, specifications, form of
contract and construction estimate for the Broadway Sanitary Sewer Improvements
Project. I further recommend establishing the date of the public hearing and authorizing
the Engineering Department to advertise for bids for the project.
Page 427 of 1713
BUDGETIMPACT
The estimate of probable cost for the Broadway Sanitary Sewer Improvements Project
is summarized as follows:
Description
Estimate
Construction
$ 321,946.00
Contingency
$ 32,194.60
Total Project Cost
$ 354,140.60
The Broadway Sanitary Sewer Improvements Project was funded utilizing ARPA
funding in the amount of $112,500, which was partially utilized for the planning and
design by City staff. The construction of this project will be covered by the funding
sources as described below:
Broadway Sanitary Sewer Improvements Project Funding
5581500046
Broadway Sanitary Sewer Improvements
$ 102,016.00
5581500017
General Sanitary Sewer Repairs *
$ 129,429.60
5521000012
General Street Construction Repairs
$ 76,195.00
5521000002
General Sidewalks Curb/Catch Basin
Replacements
$ 40,780.00
Total Project Funding
$ 354,140.60
*Note: Value includes project contingency.
ACTION TO BE TAKEN
I respectfully request the City Council authorize the public bidding process and set a
public hearing for November 4, 2024, and to approve the plans, specifications, form of
contract and estimated cost for the Broadway Sanitary Sewer Improvements Project
through the adoption of the attached resolution.
Prepared by Maxwell O'Brien, Civil Engineer
cc: Jenny Larson, Chief Financial Officer
Bob Schiesl, PE, Assistant City Engineer
2
Page 428 of 1713
Prepared by Kerry Bradley City of Dubuque Engineering 50 W. 13th St Dubuque IA 52001 (563)589-4270
Return to Adrienne N. Breitfelder City Clerk City of Dubuque, 50 W. 13th St. Dubuque, IA 52001 (563)589-4100
RESOLUTION NO. 335 - 24
BROADWAY STREET SANITARY SEWER IMPROVEMENT PROJECT
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND
ORDERING THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost for the
Broadway Street Sanitary Sewer Improvement Project in the estimated construction
amount of $321,946.00, are hereby preliminarily approved and ordered filed in the office
of the City Clerk for public inspection.
A public hearing will be held on the 411 day of November, 2024, at 6:30 p.m. in the
Historic Federal Building Council Chambers 350 W. 61h Street, Dubuque, Iowa, at which
time interested persons may appear and be heard for or against the proposed plans and
specifications, form of contract and estimated cost of said Project, and the City Clerk be
and is hereby directed to cause the attached notice of the time and place of such hearing
to be published in a newspaper having general circulation in the City of Dubuque, Iowa,
which notice shall be published not less than four days nor more than twenty days prior
to the date of such hearing. At the hearing, any interested person may appear and file
objections to the proposed plans, specifications, form of contract, or estimated cost of the
Project.
The Broadway Street Sanitary Sewer Improvement Project is hereby ordered to
be advertised for bids for construction.
The amount of the security to accompany each bid shall be in an amount which
shall conform to the provisions of the Notice to Bidders hereby approved.
The City Engineer is hereby directed to advertise for bids for the construction of
the improvements herein provided, by publishing the Notice to Bidders to be published
on the City of Dubuque website and a contractor plan room service with statewide
circulation, which notice shall be published not less than thirteen but not more than forty-
five days before the date for filing bids before 2:00 p.m. on the 71h day of November 2024.
Bids shall be opened and read by the City Clerk at said time and will be submitted to the
City Council for final action at 6:30 p.m. on the 18th day of November 2024, in the Historic
Federal Building Council Chambers (and/or by virtual means) 350 West 6th Street,
Dubuque, Iowa.
Passed, adopted and approved this the 21 St day of October 2024.
Attest:
Adrienne N. Breitfelder, City Clerk
.• M. CaroMayor
CITY OF DUBUQUE, IOWA
OFFICIAL NOTICE
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE BROADWAY SANITARY SEWER
IMPROVEMENTS PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will hold a
public hearing on the proposed plans, specifications, form of contract and estimated cost
for the Broadway Sanitary Sewer Improvements Project, in accordance with the
provisions of Chapter 26, Code of Iowa, at 6.30 p.m., on the 4th day of November 2024,
in the Historic Federal Building Council Chambers (and/or by virtual means), 350 West
6th Street, Dubuque, Iowa. Said proposed plans, specifications, form of contract and
estimated cost are now on file in the office of the City Clerk. At said hearing any interested
person may appear and file objections thereto.
The scope of the Project is as follows:
This project provides for the installation of approximately 300 feet of 8-inch
diameter sewer along Broadway Street, from Putnam Street to W. 28th
Street. The sewer is proposed to be redirected so that flows are conveyed
with a greater capacity to mitigate recurring backups. Improvements will
also be made to the roadway, sidewalk, curb and gutter within the project
limits.
Copies of supporting documents for the public hearing are on file in the City Clerk's Office,
City Hall, 50 W. 13th St., Dubuque, Iowa. To comply with social distancing mandates,
documents can be viewed at https://www.cityofdubugue.org/Agendas or by contacting the
City Clerk's Office at 563-589-4100.
Written comments regarding the above public hearing should be submitted to the City
Clerk's Office, 50 W. 13th St., Dubuque, IA 52001, ctyclerk(cD_cityofd u bug ue. org, on or
before said time of public hearing. At said time of public hearing all interested citizens and
parties will be given an opportunity to submit online written comments for or against said
proposal.
Individuals with limited English proficiency, vision, hearing or speech impairments or
requiring special assistance should contact the City Clerk's Office at (563) 589-4100,
TDD/TTY (563) 690-6678, ctyclerk cityofdubugue.org as soon as feasible. Deaf or hard -
of -hearing individuals can use Relay Iowa by dialing 711 or (800) 735-2942.
Published by order of the City Council given on the 21St day of October 2024.
Adrienne N. Breitfelder, City Clerk
Page 430 of 1713