Iowa Amphitheater on Schmitt Island Project Bid Backage No. 1 (Site Demolition and Mass Grading) Award Public Improvement ContractCity of Dubuque
City Council
/_[QIfQ►III=1iy 6R11:1
Copyrighted
October 21, 2024
ITEM TITLE: Iowa Amphitheater on Schmitt Island Project Bid Backage
No. 1 (Site Demolition & Mass Grading) Award Public
Improvement Contract Project Code: 5575000022,
3049900010
SUMMARY: City Manager recommending City Council award the public
improvement contract for the Iowa Amphitheater on Schmitt
Island Project — Bid Package No. 1 to Eastern Iowa
Excavating & Concrete, LLC of Cascade, Iowa in the amount
of $819,676.45, which is 19.48% under the estimate of
probable cost, through adoption of the attached resolution.
RESOLUTION Awarding Public Improvement Contract for the
Iowa Amphitheater On Schmitt Island Project — Bid Package
No. 1 (Site Demolition & Mass Grading)
SUGGUESTED Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
1. MVM Memo
2. Iowa Amphitheater on Schmitt Island Project - Bid Package No. 1 - Award MEMO
3. Iowa Amphitheater on Schmitt Island Project - Bid Package No. 1 - Council Award
RESOLUTION
4. Iowa Amphitheater Letter of Award Recommendation
Page 1691 of 1713
THE CITY
DUOF
B TEE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Iowa Amphitheater on Schmitt Island Project
Bid Backage No. 1 (Site Demolition & Mass Grading)
Award Public Improvement Contract
Project Code: 5575000022, 3049900010
DATE: October 16, 2024
Dubuque
All -America City
'I I'
�N
2007.2012.2013
2017*2019
City Engineer Gus Psihoyos is recommending City Council award the public
improvement contract for the Iowa Amphitheater on Schmitt Island Project — Bid
Package No. 1 to Eastern Iowa Excavating & Concrete, LLC of Cascade, Iowa in the
amount of $819,676.45, which is 19.48% under the estimate of probable cost, through
adoption of the attached resolution.
In accordance with the Destination Iowa Grant Agreement, the Dubuque Racing
Associate (DRA) contribution of $3,658,000.00 is part of the local match for the overall
project. The items associated with the DRA local match funds include deconstructing
the current dog track and kennels to provide the location where the new amphitheater
will be constructed (Bid Package No. 1). In addition, the DRA will be revamping its
surface parking and striping to accommodate the additional parking demand created by
the new outdoor amphitheater and tourists visiting Schmitt Island. A portion of the
parking lot work will be incorporated into Bid Package No. 2.
The three main components of the outdoor amphitheater are:
• Open air shelter with stage that will accommodate varied audience sizes from
regional events of up to 2,500 people to national acts of 5,000 to 8,000 people
with built in flexibility that will open up the facility for a variety of events and
destination activities.
• Flexible open space to utilize the amphitheater for local events and activities in
addition to a concert series with the ability to host local food trucks and
experiential activities such as regional poetry events, arts and crafts festivals,
sidewalk chalk competitions, etc.
• ADA-compliant outdoor amphitheater with ADA compliant connecting spaces
leading to the amphitheater from other areas on the Island.
Page 1692 of 1713
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Nathan Steffen, Civil Engineer
Alex Dixon, President & CEO, Q Casino & DRA
Jenny Larson, Chief Financial Officer
Marie Ware, Leisure Services Director
Jill Connors, Economic Development Director
Wally Wernimont, Planning Services Director
Chris Lester, Water Department Director
Max O'Brien, Civil Engineer
Tracy Schadle, Confidential Account Clerk
I
Page 1693 of 1713
THE CITYF
DUijB- E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: October 15, 2024
RE: Iowa Amphitheater on Schmitt Island Project
Bid Backage No. 1 (Site Demolition & Mass Grading)
Award Public Improvement Contract
Project Code- 5575000022, 3049900010
INTRODUCTION
Dubuque
All-Americe City
I�
2007-2012.2013
2017*2019
The attached resolution authorized the award of the public improvement contract for the
Iowa Amphitheater on Schmitt Island Project - Bid Package 1.
BACKGROUND
The City of Dubuque has previously applied for and been awarded a Destination Iowa
Outdoor Recreation Fund grant administered by the Iowa Economic Development
Authority (IEDA). Prior to the grant being awarded, city staff received an IEDA request
to consider a singular focus for the grant. Several outdoor recreation amenities were
included in the original grant application. City and Dubuque Racing Association (DRA)
staff chose to update the application with a singular focus of the outdoor amphitheater
(now called the Iowa Amphitheater on Schmitt Island) as staff and the DRA felt it best
met the criteria of the Destination Iowa Outdoor Recreation grant program and would
produce the strongest application in a very competitive pool of applications. On March
10, 2023 the City was notified of the grant award by IEDA and that the amount of grant
funding would be $3,000,000 with a local match of $12,442,961 for a total project cost of
$15,442,961.
Funding for the local match in the required amount of $12,442,961 is as follows:
G.O. Debt (Greater Downtown TIF): $8,784,961
DRA contribution: $3,658,000
The project vision is to create Schmitt Island as "Dubuque's Gateway to Entertainment
and the Mississippi" and was set forth in a Schmitt Island Master Plan developed in
2014 and updated in 2017 and also in the Schmitt Island Placemaking &
Implementation Plan adopted in June 2017. The mission adopted for this exciting
project is to create "a connected island that welcomes visitors and the community to
recreation, entertainment and the outdoors." The City of Dubuque and the Dubuque
Racing Association (DRA) are partnering on this impactful project to create a unique
and exciting gateway into Iowa that will help grow the economy across the State, build
1
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upon current outdoor recreational amenities already on the island, connect people to
new economic opportunities, and attract tourists from all over the nation.
The overall project addresses the master plan, creative placemaking goals, and a top
priority of the Dubuque City Council: increase foot traffic on Schmitt Island; build a
recreational landmark and create a gateway and the "front door" to Iowa and Dubuque;
bring people to Schmitt Island; leverage island programming for economic development;
connect the island to Dubuque and the region; create a year-round destination; and
create opportunities for education.
The open-air performance amphitheater will attract "A" and "B" national acts, as well as
be a venue for local symphony, college and university performing groups, nonprofit
events, and regional performances. The stage will be constructed with an "artful" stage
canopy that will help create a sense of place, enhance acoustics, and protect
performers from sun and weather. The amphitheater is planned as a versatile space to
host varied audiences and sized for regional acts of up to 2,500 people and for national
acts of 5,000 to 8,000 people.
The amphitheater will be accessed by ADA-compliant paths and trails connecting from
other places on the island. The amphitheater will be constructed to allow the City and
DRA to provide assistive technologies including I -Caption units (handheld closed
caption devices), assistive listening devices (headphones that amplify the sound on
stage), closed captioned performances, sign language interpreted performances, and
D-scriptive audio devices that provide a detailed account of all onstage activity.
The three main components of the outdoor amphitheater are:
• Open air shelter with stage that will accommodate varied audience sizes from
regional events of up to 2,500 people to national acts of 5,000 to 8,000 people
with built in flexibility that will open up the facility for a variety of events and
destination activities.
• Flexible open space to utilize the amphitheater for local events and activities in
addition to a concert series with the ability to host local food trucks and
experiential activities such as regional poetry events, arts and crafts festivals,
sidewalk chalk competitions, etc.
• ADA-compliant outdoor amphitheater with ADA compliant connecting spaces
leading to the amphitheater from other areas on the Island.
DISCUSSION
The Iowa Amphitheater on Schmitt Island Project will be bid as two separate contracts.
• Bid Package No. 1 (Demolition and Mass Grading)
• Bid Package No. 2 (Utilities, Paving & Amphitheater Stage)
Bid Package No.1 includes the demolition and removal of existing structures including
the dog kennel buildings, site clearing and mass grading for the amphitheater.
I
Page 1695 of 1713
BID RESULTS
The City received sealed bids on October 14, 2024 for the Iowa Amphitheater on
Schmitt Island Project — Bid Package No. 1. Eastern Iowa Excavating & Concrete, LLC
of Cascade, Iowa submitted the low bid in the amount of $819,676.45 which is 19.48%
under the estimate of probable cost. A summary of the bid proposals received is as
follows:
Contractor Name
Total
Bid Amount
Eastern Iowa Excavating & Concrete LLC
$ 819,676.45
Conlon Construction
$ 868,500.00
McDermott Excavating
$ 1,061,935.00
Gronen Restoration Inc.
$ 1,190,000.00
Tschiggfrie Excavating Co.
$ 1,704,000.00
RECOMMENDATION
I recommend awarding the public improvement contract for the Iowa Amphitheater on
Schmitt Island Project - Bid Package No. 1 to Eastern Iowa Excavating & Concrete, LLC
of Cascade, Iowa in the amount of $819,676.45.
BUDGET IMPACT
The estimate of probable cost for Iowa Amphitheater on Schmitt Island Project — Bid
Package No. 1 is as follows:
Description
Cost Estimate
Award
Construction Contract (Bid Package No. 1)
$ 1,018,000.00
$ 819,676.45
Contingency
101,800.00
101,800.00
Consultant Design Services
290,400.00
290,400.00
Construction Admin, Engineering & Inspection
62,000.00
62,000.00
Total Project Cost Estimate
$ 1,472,200.00
$ 1,273,876.45
The anticipated funding for Bid Package No. 1 is as follows:
Project No.
Fund Description
Fund Amount
3049900010
G.O. Debt (Greater Downtown TIF)
$ 223,876.45
5575000022
DRA Contribution
1,050,000.00
Total Project Funding
$ 1,273,876.45
The Destination Iowa Grant funding is not paying for the Bid Package No. 1 (Demolition
& Mass Grading) work because it is included in the local match required for the overall
Iowa Amphitheater project.
3
Page 1696 of 1713
The current estimate of probable cost for the entire Iowa Amphitheater on Schmitt
Island Project is as follows:
Description
Cost Estimate
Construction Contract (Bid Package No. 1)
$ 819,676.45
Construction Contract (Bid Package No. 2)
9,701,401.73
Remaining DRA Local Match'
2,108,000.00
Contingency (10%)
1,052,107.82
Consultant Design Services
1,451,775.00
Construction Admin, Engineering & Inspection
310,000.00
Total Project Cost Estimate
$ 15 4442,961.00
The project funding is summarized as follows:
Project No.
Fund Description
Fund Amount
State Grant — Destination Iowa
$ 3,000,000.00
3049900010
5575000022
G.O. Debt (Greater Downtown TIF)
8,784,961.00
DRA Contribution
3,658,000.00
Total Project Funding
$ 15,442,961.00
In accordance with the Destination Iowa Grant Agreement, the Dubuque Racing
Associate (DRA) contribution of $3,658,000.00 is part of the local match for the overall
project. The items associated with the DRA local match funds include deconstructing
the current dog track and kennels to provide the location where the new amphitheater
will be constructed (Bid Package No. 1). In addition, the DRA will be revamping its
surface parking and striping to accommodate the additional parking demand created by
the new outdoor amphitheater and tourists visiting Schmitt Island. A portion of the
parking lot work will be incorporated into Bid Package No. 2.
'The use of remaining DRA funds associated with the local match are to be used in the
vicinity to enhance the overall amphitheater project.
ACTION TO BE TAKEN
The City Council is requested to award the public improvement contract for the Iowa
Amphitheater on Schmitt Island Project — Bid Package No. 1 to Eastern Iowa
Excavating & Concrete, LLC of Cascade, Iowa in the amount of $819,676.45, through
adoption of the attached resolution.
Prepared by: Nathan Steffen, Civil Engineer
cc: Alex Dixon, President & CEO, Q Casino & DRA
Jenny Larson, Chief Financial Officer
Gus Psihoyos, City Engineer
Marie Ware, Leisure Services Manager
Jill Connors, Economic Development Director
4
Page 1697 of 1713
Wally Wernimont, Planning Services Manager
Chris Lester, Water Department Director
Max O'Brien, Civil Engineer
Tracy Schadle, Confidential Account Clerk
Page 1698 of 1713
Prepared by Robert Schiesl, City of Dubuque Engineering, 50 W. 13th St. Dubuque IA 52001 (563)589-4270
Return to Adrienne N. Breitfelder City Clerk City of Dubuque, 50 W. 13th St. Dubuque, IA 52001 (563)589-4100
RESOLUTION NO. 341 - 24
AWARDING PUBLIC IMPROVEMENT CONTRACT FOR THE IOWA AMPHITHEATER
ON SCHMITT ISLAND PROJECT — BID PACKAGE NO.1 (SITE DEMOLITION & MASS
GRADING)
Whereas, sealed proposals have been submitted by contractors for the Iowa
Amphitheater on Schmitt Island Project — Bid Package No. 1 (Site Demolition & Mass
Grading), (the Project) pursuant to Resolution No. 294-24 and Notice to Bidders published
on the City of Dubuque, Iowa website and plan room service with statewide circulation on
the 20th day of September 2024; and
Whereas, said sealed proposals were opened and read on the 14th day of October
2024 and it has been determined that Eastern Iowa Excavating & Concrete LLC of
Cascade, Iowa, in the bid amount of $819,676.45, is the lowest responsive, responsible
bidder for the Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That a Public Improvement Contract for the Project is hereby awarded to Eastern
Iowa Excavating & Concrete LLC and the City Manager is hereby directed to execute a
Public Improvement Contract on behalf of the City of Dubuque for the Project.
Passed, approved, and adopted this 21 st day of October 2024.
At�te�st:,, C
Adrienne Breitfelder, ClQIC City Clerk
• :�i
RD91000
PLANNING • DESIGN
October 15, 2024
Nathan Steffen, PE
City of Dubuque, Engineering Department
50 W 13th St. Dubuque, IA 52001
RE: Iowa Amphitheater at Schmitt Island — Bid Package 1
Dear Nathan,
RDG Planning & Design has reviewed the results of the Iowa Amphitheater at Schmitt Island, Bid
Package 1 bids. The Landscape Architect's opinion of cost for the project was $1,018,000. There were
five bidders in total, with Eastern Iowa Excavating & Concrete, LLC being the apparent low bid, with a
Lump Sum Base Bid of $819,676.45, which is approximately 19.4% below the opinion of cost.
Additional bids received, in alphabetical order, were received as follows:
• Conlon Construction $868,500.00
• Gronen Restoration $1,190,000.00
• McDermott Excavating $1,061,935.00
• Tschiggfrie Excavating $1,704,000.00
Eastern Iowa Excavating is qualified to complete the work, is prepared to mobilize and is an Iowa
business that has successfully worked with the City of Dubuque in the past on multiple projects.
Given the aforementioned information, we are herby recommending the City of Dubuque accept the
proposal from Easter Iowa Excavating and Concrete, LLC.
Sincerely,
Ryan Peterson, PLA
Senior Partner, RDG Planning & Design
RDG Planning & Design, Inc.
301 Grand Avenue Tel 515.288.3141 • .
Des Moines, Iowa 50309-1718 Fax 515.288.8631 www.rdgusa.com
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