Proof_City Council Proceedings 10.07.24Copyrighted
November 4, 2024
City of Dubuque CONSENT ITEMS # 1.
City Council
ITEM TITLE: Minutes and Reports Submitted
SUMMARY: Airport Commission of September 24, 2024; Arts & Cultural
Affairs Advisory Commission of September 24, 2024; Cable
Television Commission of February 28, 2024; Community
Development Advisory Commission of September 4, 2024;
Equity and Human Rights Commission of September 10,
2024; Five Flags Civic Center Commission of June 13, 2024;
Historic Preservation Commission of September 19, 2024;
Housing Commission of July 23, 2024; Park and Recreation
Commission of August 13 and September 10, 2024; Resilient
Community Advisory Commission of September 5, 2024.
SUGGUESTED Receive and File
DISPOSITION:
ATTACHMENTS:
1. Airport Commission Minutes
2. Arts and Cultural Affairs Minutes
3. Cable TV Commission Meeting Minutes
4. Community Development Advisory Commission Minutes 09.04.24
5. Equity and Human Rights Commission Minutes
6. Five Flags Civic Center Commission Minutes
7. Historic Preservation Commission Minutes
8. Housing Commission Meeting Minutes
9. Park and Recreation Commission Minutes 08-13-24
10. Park and Recreation Commission Minutes 09-10-24
11. Resilient Community Advisory Commission Minutes
12. Proof of Publication for City Council Proceedings of 9.30.24
13. Proof of Publication for City Council Proceedings of 10.7.24
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STATE OF IOWA SS:
DUBUQUE COUNTY
CERTIFICATE OF PUBLICATION
I, Matt McGuire, a Billing CIerk for Woodward
Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald, a newspaper of general
circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the
attached notice was published in said newspaper on the
following dates:
10/16/2024
and for which the charge is 361.38
hn1&'TPdAM
Subscribed to before me, a Notary Public in and for
Dubuque County, Iowa,
this 16th. day of October, 2024
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in and for Dubuque County, Iowa.
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Page 103 of 2498
Ad text
CITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
SPECIAL SESSION
The Dubuque City Council met in special session at 5:30 p.m.
on October 7, 2024, in the second -floor Council Chambers of
the Historic Federal Building, 350 W. 6th Street.
Present: Mayor Cavanagh; Council Members Farber, Jones,
Resnick, Roussell, Sprank, Wethal; City Manager Van Milligen,
City Attorney Brumwell.
Mayor Cavanagh read the call and stated this is a special
session of the City Council called for the purpose of
conducting a work session on the Smart Parking Mobility
Management Plan,
WORK SESSION
Smart Parking Mobility Management Plan
Director of Transportation Services Ryan Knuckey introduced
Kevin White from Walker Consulting, who together presented the
progress of the Smart Parking Mobility Management Plan. White
responded to City Councils questions on transaction fees,
strategies for the system to financially sustain itself, and
registration options for parking ramps. In response to a
question about data retention timeframes for license plates,
White explained that the Information Technology (IT)
department had consulted with vendors to ensure Payment Card
Industry (PCI) compliance. Collaboration will occur with the
City Attorneys Office to establish appropriate retention
periods. He also noted that users could opt not to store their
license plate information in the system. Addressing inquiries
about potential updates to city code, White and Knuckey
indicated that changes to on -street parking locations and
certain rate adjustments would be necessary. Once the contract
with the chosen vendor for ramp parking technology is
finalized, staff will proceed with the relevant code updates.
City Council members voiced their support for the variety of
payment options available for parking meters and ramps, as
well as the use of data to guide informed decision -making.
There being no further business, Mayor Cavanagh declared the
meeting adjourned at 6:25 p.m.
/s/Adrienne N. Breitfelder, CMC
City Clerk
CITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
REGULAR SESSION
The Dubuque City Council met in regular session at 6:30 p.m.
on October 7, 2024, in the second -floor Council Chambers of
the Historic Federal Building, 350 W. 6th Street.
Present: Mayor Cavanagh; Council Members Farber, Jones,
Resnick, Roussell, Sprank, Wethal; City Manager Van Milligen,
City Attorney Brumwell.
Mayor Cavanagh read the call and stated this is a regular
session of the City Council called for the purpose of
conducting such business that may properly come before the
City Council.
PLEDGE OF ALLEGIANCE
PRESENTATIONS
ICMA YSEALI Fellow Introduction: Assistant City Manager Cori
Burbach introduced International City/County Management
Association (ICMA) Young Southeast Asian Leaders Initiative
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(YSEALI) Fellow May Hadee, who provided a summary of her time
in Dubuque.
PROCLAMATIONS
1. Domestic Violence Awareness Month (October 2024) was
accepted by Angela Heister on behalf of Waypoint Services.
2. Arts and Humanities Month (October 2024) was accepted by
Arts and Cultural Affairs Manager Bonnie SpurIing on behalf of
the Arts and Cultural Affairs Division.
3. Community Planning Month (October 2024) was accepted by
the Planning Services Department.
CONSENT ITEMS
Motion by Resnick to receive and file the documents, adopt
the resolutions, and dispose of as indicated. Seconded by
Farber. Motion carried 7-0.
1. Minutes and Reports Submitted: Airport Commission of
August 27, 2024; Arts and Cultural Affairs Advisory Commission
Minutes of July 23, 2024 and Report of August 27, 2024, City
Council Proceedings of September 16, 2024; Historic
Preservation Commission of August 15, 2024; Long Range
Planning Advisory Commission of July 17, 2024; Zoning Advisory
Commission of September 4, 2024; Zoning Board of Adjustment of
August 22, 2024; Proof of Publication for City Council
Proceedings of August 19, August 20, August 21, August 21, and
September 3, 2024. Upon motion the documents were received and
filed.
2. Notice of Claims and Suits: Kira Kieffer and John
Liphardt for vehicle damage; Jacob Ludwig for vehicle damage;
Dennis Thein for vehicle damage. Upon motion the documents
were received, filed, and referred to the City Attorney.
3. Disposition of Claims: City Attorney advised that the
following claims have been referred to Public Entity Risk
Services of Iowa, the agent for the Iowa Communities Assurance
Pool: Kira Kieffer and John Liphardt for vehicle damage; Jacob
Ludwing for vehicle damage; Dennis Thein for vehicle damage.
Upon motion the documents were received, filed, and concurred.
4. Approving Expenditures: Upon motion the documents were
received and filed, and Resolution No. 304-24 Authorizing the
Chief Financial Officer/City Treasurer to make certain
payments of bills that must be paid and approved for payment
in accordance with City procedures was adopted.
5. North Grandview Avenue Pavement Rehabilitation Project -
PROJECT 5521000018: Upon motion the documents were received
and filed, and Resolution No. 305-24 Accepting the North
Grandview Avenue Pavement Rehabilitation Project and
authorizing final payment to the contractor was adopted.
6. Acceptance of Grants of Easement for Access and
Maintenance as Part of the 2024 SRF Green Alley Project: Upon
motion the documents were received and filed, and Resolution
No. 306-24 Accepting Grants of Easement for Access and
Maintenance Associated with the 2024 SRF Green Alley Project,
in the City of Dubuque, Iowa was adopted.
7. 2024 Boating Infrastructure Tier I Grant - Dredge Dubuque
Marina: Approve Iowa Department of Natural Resources
Subrecipient Grant Agreement: Iowa DNR Agreement No.
25CRDFBGSCHO-0001: USFWS Agreement No. F24AP01981: Upon motion
the documents were received and filed, and Resolution No.
307-24 Approving a 2024 Boating Infrastructure Tier 1 Grant
Subrecipient Agreement (Agreement No. 25CRDFBGSCHO-0001) with
the Iowa Department of Natural Resources to assist with
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maintenance dredging at Dubuque Marina was adopted.
8. 15th Street Railroad At -Grade Crossing Closure: CPKC
Railroad Roadway At- Grade Crossing Closure Agreement: State
of Iowa Section 130 Crossing Closure Incentive Agreement: City
Manager provided information to City Council on the executed
agreements with both the Canadian Pacific Kansas City (CPKC)
Limited Railroad and Iowa Department of Transportation (Iowa
DOT) for the permanent closure of the 15th Street Railroad
At -Grade Crossing. Upon motion the documents were received and
filed.
9. Improvement Contracts / Performance, Payment, and
Maintenance Bonds: Eastern Iowa Excavating and Concrete, LLC
for the Keymont Drive Pavement Rehabilitation Project. Upon
motion the documents were received, filed, and approved.
10. Pre -annexation Agreement 10675 Key West Dr., David
Herbst: Upon motion the documents were received and filed, and
Resolution No. 308-24 Approving a Prc-Annexation Agreement
between the City of Dubuque, Iowa and David Herbst was
adopted.
11. Pre -annexation Agreement 10270 Key West Dr., St.
Josephs Church: Upon motion the documents were received and
filed, and Resolution No. 309-24 Approving a Pre -Annexation
Agreement between the City of Dubuque, Iowa and St. Josephs
Church, Key West & St. Josephs Church Corp (Key West) was
adopted.
12. Approving the Assignment and Assumption of the Lease
Agreement by and among the City of Dubuque, Iowa, David S.
Hartig Jr., and Rabbit Hollow Nature Conservancy Inc.: Upon
motion the documents were received and tiled, and Resolution
No, 310-24 Approving the Assignment and Assumption of the
Lease Agreement by and among the City of Dubuque, Iowa, David
S. Hartig Jr., and Rabbit Hollow Nature Conservancy Inc. was
adopted.
ITEMS SET FOR PUBLIC HEARING
Motion by Roussell to receive and file the documents, adopt
the resolutions, and set the public hearings as indicated.
Seconded by Wethal. Motion carried 7-0.
1. Proceedings to Set Public Hearing on October 21, 2024,
for the Issuance of Not to Exceed $27,000,000 Sewer Revenue
Capital Loan Notes (State Revolving Loan Fund Program) Old
Mill Rd. Lift Station and Force Main Project Phase I: Upon
motion the documents were received and filed and Resolution
No. 311-24 To fix a date for a public hearing on proposal to
enter into a Sewer Revenue Loan and Disbursement Agreement and
to borrow money thereunder in a principal amount not to exceed
$27,000,000 was adopted setting a public hearing for a meeting
to commence at 6:30 p.m. on October 21, 2024 in the Historic
Federal Building.
2. Equity and Human Rights Commission Request for
Commissioner Removal Equity and Human Rights Commission
requesting City Council schedule a public hearing to consider
the removal of Commissioner Enoc Sanchez from the Commission
for noncompliance with the attendance requirement of the City
Code of Ordinances. Upon motion the documents were received
and filed and Resolution No. 312-24 Setting a public hearing
on the intent to consider the removal of a commissioner from
the Equity and Human Rights Commission was adopted setting a
public hearing for a meeting to commence at 6:30 p.m. on
October 21, 2024 in the Historic Federal Building.
3. 2024 SRF Green Ailey Project: Initiate Public Bidding
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Process and Set Date for Public Hearing - Project No:
5581500018, 4281000045, 5581500020: Upon motion the documents
were received and filed and Resolution No. 313-24 Preliminary
approval of plans, specifications, form of contract, and
estimated cost; setting date of public hearing on plans,
specifications, form of contract, and estimated cost; and
ordering the advertisement for bids was adopted setting a
public hearing for a meeting to commence at 6:30 p.m. on
November 4, 2024 in the Historic Federal Building.
4. 2024 SRF Green Alley Project Special Assessments -
Project No: 5591500018, 4281000045, 5581500020: Upon motion
the documents were received and filed and Resolution No.
314-24 Approving the preliminary plats, schedule of
assessments and estimate of total cost for the 2024 SRF Green
Alley Project; Resolution No. 315-24 Of necessity for the 2024
SRF Green Alley Project; and Resolution No. 316-24 Fixing date
of public hearing on resolution of necessity were adopted
setting a public hearing for a meeting to commence at 6:30
p.m. on November 4, 2024 in the Historic Federal Building.
BOARDS/COMMISSIONS
Applications were reviewed for the following Boards and
Commissions, Applicants were invited to address the City
Council regarding their desire to serve on the following
Boards/Commissions.
1. Resilient Community Advisory Commission: One, 3-Year term
through July 1, 2027 (Vacant term of Hoffman). Applicant:
Rachel Schmidt Boeke, 1241 Jackson St. Boeke spoke in support
of their application.
2. Zoning Advisory Commission: One, 5-Year term through July
1, 2027 (Vacant term of Sempf). Applicant: Troy Froistad, 477
West 3rd St. City Clerk Breitfelder announced that Froistad
submitted written input in support of their application.
Appointments were made to the following boards/commissions.
1. Civic Center Advisory Commission: One, 3-Year term
through June 29, 2027 (Expired term of Jacobs). Applicant:
Danielle Jacobs, 3130 Shiras Ave. Motion by Roussell to
appoint Jacobs to the term. Seconded by Sprank. Motion carried
7-0.
2. Community Development Advisory Comnussion: One, 3-Year
term through February 15, 2026 (Vacant At -Large term of
Mozena); One, 3-Year term through February 15, 2027 (Vacant
Low to Moderate Income Representative term of Woodyard).
Applicants: Gabriel Mozena, 196 Bluff St. (Qualifies for Low
to Moderate Income Representative and At -Large); Julie
Woodyard, 1950 Coates St. (Qualities for At -Large). Motion by
Jones to appoint Woodyard to the At -Large term. Seconded by
Wethal. Motion carried 7-0. Motion by Farber to appoint Mozena
to the Low to Moderate Income Representative term. Seconded by
Sprank. Motion carried 7-0.
PUBLIC HEARINGS
1. Iowa Amphitheater on Schmitt Island Project Bid Package
No. 1 (Site Demolition & Mass Grading) Public Hearing: Motion
by Jones to receive and file the documents and adopt
Resolution No. 317-24 Approval of Plans, Specifications, Form
of Contract, and Estimated Cost for the Iowa Amphitheater on
Schmitt Island Project Bid Package No. 1 (Site Demolition &
Mass Grading). Seconded by Sprank. Responding to a question
from the City Council, City Manager Van Milligen stated that
city staff will confirm the actual cost of the project once
they receive bids. Civil Engineer Nathan Steffen explained the
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project estimates. Motion carried 7-0.
ACTION ITEMS
1. Off -Premises Sign Regulations: Motion by Roussell to
receive and file the documents and refer to the City Council
for discussion. Seconded by Sprank. Planning Services Director
Wally Wernimont explained that the recent rezoning of the
former Bridge restaurant, along with concerns raised by
Washington St. residents, prompted staff to present options on
off -premises sign regulations for City Council's
consideration. Mr. Wernimont provided an overview of the
history of the Citys Unified Development Code (UDC), discussed
the upcoming UDC revision process, and highlighted differences
in sign regulations in other cities. City Council members
expressed support for the ordinance imposing a temporary
moratorium on new off -premises signs and initially proposed
holding the first reading of the ordinance at this meeting, as
it is a new proposal. Motion by Jones to receive and file the
communications and approve first reading of a proposed
ordinance Amending City of Dubuque Code of Ordinances Title 14
Building and Development, Chapter 2 Building Construction,
Demolition and Moving, Section 14-2-4 Moratorium for
Construction or other work on certain streets, areas, or
facilities by adding Section B Off Premises Sign Study Area.
Seconded by Sprank. After discussion, the City Council
concluded that allowing a two -week window for businesses to
submit applications for new off -premises signs could lead to
an increase in applications. The Council agreed that adopting
the ordinance during this meeting would be the most effective
way to prevent that. Motion withdrawn by Jones, who then
motioned to receive and file the documents and that the
requirement that a proposed ordinance be considered and voted
on for passage at two Council meetings prior to the meeting at
which it is to be passed be suspended. Seconded by Sprank.
Motion carried 7-0.
Motion by Jones for final consideration and passage of
Ordinance No. 58-24 Amending City of Dubuque Code of
Ordinances Title 14 Building and Development, Chapter 2
Building Construction, Demolition and Moving, Section 14-2-4
Moratorium for Construction or other work on certain streets,
areas, or facilities by adding Section B Off Premises Sign
Study Area. Seconded by Sprank. Motion carried 7-0.
2. Request for Proposals (RFP) for Historic Millwork
District Outdoor Community Space Engagement, Design,
Construction Management: Motion by Roussell to receive and
file the documents and approve the RFP for Historic Millwork
District Outdoor Community Space Engagement, Design, and
Construction Management, and then direct staff to post the RFP
and initiate the consultant selection process. Seconded by
Wethal. In response to a City Council question, Wernimont
explained that the proposed cost covers hiring the contractor,
conducting community engagement, and developing the concept
plan. He also outlined the role of the steering committee and
emphasized that the park will be accessible to the entire
community. City Manager Van Milligen added that the cost
includes constructing the new park, noting that the final cost
will be determined after public engagement. Van Milligen also
stated that it will be the City Councils decision on
transitioning the current parking lot into a park. Motion
carried 7-0.
3. Public Safety Software Recommendation: Motion by Wethal
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to receive and file the documents and approve entering into a
contract with CentralSquare Technologies for public safety
software for the City of Dubuque and its partner public safety
agencies and give authorization to the Mayor to sign the
contract. Seconded by Farber. In response to questions from
the City Council, Police Chief Jeremy Jensen explained that
the Citys IT Department manages IT services for both the City
Police Department and the Dubuque County Sheriff, and that the
cost is comparable to the Citys current software. Addressing a
concern about some of the software developers being located
overseas, City Attorney Brumwell noted that Chief Information
Officer Chris Kohlmann and Senior Counsel Barry Lindahl
reviewed the contract. While the City can suggest changes,
they often must agree to the contract terms. The IT Department
reviews the technical aspects, while the City Attorneys Office
evaluates the legal components. City Council members expressed
appreciation for the ongoing collaboration with Dubuque County
and highlighted the importance of modernization. Motion
carried 7-0.
4. Work Session Request: Automated License Plate Reader
(ALPR) Update: Motion by Roussell to receive and file the
documents and schedule the work session for October 21, 2024,
at 5:30 p.m. Seconded by Resnick. Motion carried 7-0.
COUNCIL MEMBER REPORTS
Council Member Wethal congratulated Mayor Cavanagh on his
appointment as President of the Iowa League of Cities (ILC).
Wethal also reported on her attendance at an ILC conference,
touring the Dubuque Arboretum and Botanical Gardens, attending
the Connecting Communities in Americas Conference, and the
upcoming Twenty Dirty Hands Pottery Tour.
Council Member Farber reported on attending meetings related
to her service on committees with the Federal Communications
Commission (FCC) and National League of Cities (NLC).
Council Member Jones reported on attending Kwik Stars
ribbon -cutting for their new location, the groundbreaking for
Wanderwood Gardens, speaking with the Surveyors Historical
Society during their visit to Dubuque, a tree planting
memorial in honor of former Council Member Joyce Connors,
touring the Field of Dreams with Travel Dubuques Outreach
Committee, the ribbon- cutting for the new playground at
Lincoln Elementary School, the Denver Air Connection event at
the Dubuque Regional Airport, and the Telegraph .Heralds Salute
to Women awards ceremony. Jones also mentioned the recent
publication of Greater Dubuque Development Corporations (GDDC)
new relocation guide.
Council Member Sprank reported on also attending the tree
planting memorial, recent meetings attended as part of serving
on the Dubuque Racing Association (DRA) and GDDC boards, the
Northend Neighborhood Associations annual yard sale, the
Latinx Festival, and a Bluff Strokes event.
Council Member Roussell reported on a tree planting event at
Four Mounds.
Mayor Cavanagh reported on attending a recent performance of
the Dubuque Symphony and the Denver Air Connection event.
Cavanagh also expressed that he was honored to be elected as
ILC President.
CLOSED SESSION
Motion by Jones to convene in closed session at 7:57 p.m. to
discuss Purchase or Sale of Real Estate Chapter 21.5(1)0)
Code of Iowa. Seconded by Resnick. Mayor Cavanagh stated for
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the record that the attorney who will consult with City
Council on the issues to be discussed in the closed session is
City Attorney Brumwell. Motion carried 7-0.
The City Council reconvened in open session at 8:54 p.m.
stating that staff had been given proper direction.
ADJOURNMENT
There being no further business, Mayor Cavanagh declared the
meeting adjourned at 8:54 p.m,
/s/Adrienne N. Breitfelder, CMC
City Clerk
It 10/1b
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