City Hall Annex Roof Replacement ProjectCity of Dubuque
City Council
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Copyrighted
November 4, 2024
ITEM TITLE: City Hall Annex Roof Replacement Project - Project Code:
5565000001
SUMMARY: City Manager recommending City Council adopt the attached
resolution to accept the Public Improvement Construction
Contract and to authorize the payment of the contract amount
of $182,160.00 to Giese Roofing Company for the City Hall
Annex Roof Replacement Project.
RESOLUTION Accepting The City Hall Annex Roof
Replacement Project And Authorizing Final Payment To The
Contractor
SUGGUESTED Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
1. MVM Memo
2. City Hall Annex Roof Replacement Project - Staff Acceptance MEMO
3. City Hall Annex Roof Replacement Project - Council Acceptance RESOLUTION
4. City Hall Annex Roof Replacement Project - Engineer's Certificate of Completion
Page 151 of 2498
THE C
DUj!BQTE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: City Hall Annex Roof Replacement Project
Project Code: 5565000001
DATE: October 30, 2024
Dubuque
AIFAWca Ciq
ni
I
2007-2012.2013
2017*2019
City Engineer Gus Psihoyos is recommending City Council adopt the attached
resolution to accept the Public Improvement Construction Contract and to authorize the
payment of the contract amount of $182,160.00 to Giese Roofing Company for the City
Hall Annex Roof Replacement Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Page 152 of 2498
THE CF
DU�j--B E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: October 30, 2024
SUBJECT: City Hall Annex Roof Replacement Project
Project Code: 5565000001
INTRODUCTION
Dubuque
III-Americe City
I�
2007•2012.2013
2017*2019
The attached resolution provides for the acceptance of the public improvement construction
contract for the City Hall Annex Roof Replacement Project.
BACKGROUND
The City Hall annex roof on the building was more than 20 years old and was in a significant
state of deterioration. The Facilities Management Team (FMT) had twice over that past 3
months hired roofing contractors to patch the existing roof to prevent water from leaking into
the building. That work was only marginally successful and during heavy intensity rain events
water still leaked into the building. Since the top floor of the Annex is home of the City's
Information Services Department, water leaking in the building can lead to a critical disruption
of services. During a heavy rain event the computer training lab and two employee
workspaces became temporarily unusable.
In response to permanently addressing the active roof leaks, the FMT expedited receiving
emergency informal bid quotations from two local contractors for replacing the roof on the
building. The based bid solicited pricing to replace the roof in kind with a single ply ketone
ethylene ester flexible membrane product that provided a 20-year warranty. The bid
documents also required pricing for an alternative bid to provide a metal roof with a 20-year
warranty but would have a 50-year life expectancy. Based on the bid results, since the cost
differential between the base bid and the alternate bid was only 8% while the life expectancy
of the alternate bid roof is 30 additional years longer, Giese Roofing Company was awarded
the alternate bid. Replacement of the roof has been coordinated with the Planning Services
Department to ensure compliance with Historic Preservation District requirements.
DISCUSSION
The City Hall Annex Roof Replacement Project was completed by Giese Roofing Company
in the final contract amount of $182,160.00 which is a 4.8% decrease above the original
contract amount of $191,395.00.
Page 1 of 2
Page 153 of 2498
RECOMMENDATION
I recommend that the City Council accept the Public Improvements and authorize the payment
of $182,160.00 to Giese Roofing Company of the City Hall Annex Roof Replacement Project.
BUDGET IMPACT
The project cost for the City Hall Annex Roof Replacement is $182,160.00 and will be funded
as follows:
Funding Code
Funding Description
Award
Final
5565000001
City Annex Roof Replacement
$ 82,500
$ 82,413.02
5565000008
City Annex Window Replacement
75,000
75,000.00
60-650-5505-00-01-63100
City Hall Building Maintenance
4,975
4,116.43
60-650-5505-00-01-63100
City Annex Building Maintenance
13,775
13,775.00
60-650-5505-00-01-65045
City Annex Building Maintenance
8,000
6,855.55
Total Project Funding:
$191,395
$182,160.00
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolution to accept the Public
Improvement Construction Contract and to authorize the payment of the contract amount of
$182,160.00 to Giese Roofing Company for the City Hall Annex Roof Replacement Project.
Prepared by: Kerry Bradley, Project Support Specialist
cc: Justin Hogan, Facilities Manager
Page 2 of 2
Page 154 of 2498
Prepared by Kerry Bradley City of Dubuque Engineering 50 W. 13'h St Dubuque IA 52001 (563)589-4270
Return to Adrienne N. Breitfelder City Clerk City of Dubuque, 50 W. 13'h St. Dubuque, IA 52001 (563)589-4100
RESOLUTION NO. 345-24
ACCEPTING THE CITY HALL ANNEX ROOF REPLACEMENT PROJECT AND
AUTHORIZING FINAL PAYMENT TO THE CONTRACTOR
WHEREAS, the Public Improvement Contract for the City Hall Annex Roof
Replacement Project (the Project) has been completed by the contractor, Giese Roofing
Co. (Contractor), and the City Engineer has examined the work and recommends that the
Project be accepted; and
WHEREAS, the final contract amount for the Project is $182,160.00;
WHEREAS, the Contractor has previously been paid $173,052.00, leaving a
balance of $9,108.00; and
WHEREAS, the City Council finds that the recommendation of the City Engineer
should be accepted.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
SECTION 1. The recommendation of the City Engineer is approved, and the
Project is hereby accepted.
SECTION 2. The Director of Finance and Budget is hereby directed to pay the
balance of the retainage of $9,108.00 as provided in Iowa Code chapter 573, and to pay
such retainage in accordance with the provisions of Iowa Code chapter 573 or Iowa
chapter 26.13.
Passed, approved and adopted this 4th day of November 2024.
Attest:
Adrienne N. Breitfelder, City Clerk
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE CITY HALL
ANNEX ROOF REPLACEMENT PROJECT
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the City Hall Annex Roof Replacement Project and work has been
performed in compliance with the terms of the Public Improvement Contract, and that the
total cost of the completed work is $182,160.00.
Dated this 30t" day of October 2024.
Gus Psihoyos, City Engineer
Filed in the office of the City Clerk on the 30t" day of October 2024.
Adrienne N. Breitfelder, CIVIC City Clerk
Page 156 of 2498