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2024 SRF Green Alley Project Special AssessmentsCity of Dubuque City Council all 311[ON:I=F-301►[rI6"1F:&J Copyrighted November 4, 2024 ITEM TITLE: 2024 SRF Green Alley Project Special Assessments SUMMARY: Proof of publication on notice of public hearing to consider City Council approve the Schedule of Assessments for the 2024 SRF Green Alley Project through the adoption of the enclosed resolutions, and City Manager recommending approval. RESOLUTION With Respect To The Adoption Of The Resolution Of Necessity Proposed For The SRF Green Alley Bid 2024 SRF Green Alley Project RESOLUTION Approving Schedule Of Assessments And Estimate Of Total Cost For The 2024 SRF Green Alley Bid Project SUGGUESTED Receive and File; Adopt Resolution(s) DISPOSITION: ATTACHMENTS: 1. MVM Memo 2. 2024 SRF Green Alley - PH Assessment Memo 3. 2024 SRF Green Alley Project - Public Hearing Neccesity Resolution 4. 2024 SRF Green Alley Project - PH Assessement Resolution Page 1449 of 2498 THE CITY DUOF B TEE Masterpiece on the Mississippi TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: 2024 SRF Green Alley Project Special Assessments Project No: 5581500018, 4281000045, 5581500020 DATE: October 30, 2024 Dubuque All -America City 'I I' �N 2007.2012.2013 2017*2019 City Engineer Gus Psihoyos is recommending City Council approve the Schedule of Assessments for the 2024 SRF Green Alley Project through the adoption of the enclosed resolutions. This project will include the reconstruction of three alleys in the downtown area. These alleys include the reconstruction of the alleys (2) between Iowa Street and Central Avenue from 15t" to 17t" streets. The third alley will be reconstructed between Central Avenue and White Street from 17t" to 18t" streets. The project will include replacement of water and sewer utilities in the corridor, including replacing private services for water and sewer. The private water services that are lead will be replaced from the main to the buildings. This project will use SRF funds to help pay for the paving portion of the work. American Rescue Plan (ARPA) funds will be used for the utility work planned. The SRF funds were leverage from the Bee Branch RR Culvert Project. City staff have sent letters to the abutting property owners in this corridor and held individual meetings with property owners requiring permanent easements. The estimate of probable cost for the 2024 SRF Green Alley Project is as follows: Description Cost Estimate Construction 1,342,614.00 Contingency 134,261.40 Construction Engineering and Inspection 221,531.31 Total Construction Cost Estimate P 1,698,406.71 Page 1450 of 2498 The project funding summary is as follows: CIP Fund Description Fund Amount 5586500018 Pery Pave BB RR Sponsor — SRF Funds $897,455.74 5586500018 Pery Pave BB RR Sponsor — ARPA Funds 312,385.00 5581500038 ARPA Funds 348,000.00 Special Assessment — Alley Improvement, Residential 49,156.16 Special Assessment — Alley Improvement, Commercial 66,394.45 Special Assessment — Private Water Services 25,015.38 Total Project Funding $1,698,406.71 Low- to moderate -income property owners subject to alley assessment will be eligible for financial assistance of the alley assessment for the owner -occupied resident property depending on family size and income level. According to State Code Section 384.62, the assessment shall not exceed twenty-five percent of the value of the lot as shown by the plat and schedule approved by the council. There is no assessment for this project that meets these criteria. Abutting properties can pay assessment balances in excess over $500 over a 15-year period with 3% interest. Abutting property owners can pay their assessment balances to the City Engineer within the first 30 days after receiving the final notice of special assessment to avoid interest charges. I concur with the recommendation and respectfully request Mayor and City Council approval. v Mic ael C. Van Milligen MCVM:sv Attachment cc: Crenna Brumwell, City Attorney Cori Burbach, Assistant City Manager Gus Psihoyos, City Engineer Jon Dienst, P.E. Jenny Larson, Chief Financial Officer Arielle Swift, Public Works Director Nathan Kelleher, Budget Finance Analyst Max O'Brien, Civil Engineer 2 Page 1451 of 2498 THE C DUj!BFQtFE Masterpiece on the Mississippi TO: Michael C. Van Milligen, City Manager FROM: Gus Psihoyos, City Engineer RE: 2024 SRF Green Alley Project Special Assessments Project No: 5581500018, 4281000045, 5581500020 DATE: October 28, 2024 INTRODUCTION Dubuque MI-AmeHn CItI .Wf11CMW1lT�k:lkl+At: 2007-2012.2013 2017*2019 This memorandum requests the City Council conduct a public hearing for the 2024 SRF Green Alley Project related to the levying of special assessments. BACKGROUND To date the city has reconstructed 81 alleys using interlocking concrete pavers to create "Green Alleys". Green Alleys help allow for water infiltration thus reducing runoff from rain events. The alleys also help with reducing total suspended solids, nitrogen and phosphorous from enter the storm sewer system in Dubuque. The green alleys have historically been funded with clean water state revolving funds (SRF). The funds are leverage from sanitary sewer projects the city completes. In the past $9.4 million was leveraged from the reconstruction of the Water Resource Recovery Center. DISCUSSION This project will include the reconstruction of three alleys in the downtown area. These alleys include the reconstruction of the alleys (2) between Iowa Street and Central Avenue from 15t" to 17t" streets. The third alley will be reconstructed between Central Avenue and White Street from 17t" to 18t" streets. The project will include replacement of water and sewer utilities in the corridor, including replacing private services for water and sewer. The private water services that are lead will be replaced from the main to the buildings. The alley between Iowa Street and Central Avenue from 15t" to 16t" streets is planned to have special design for the pavers. Voices Studio approached the city to consider installing the pavers in this alley using a mosaic look. This mosaic pattern was developed by regional artists to pay respect to the native people of the land Dubuque occupies. An image of what the pattern looks like is below: Page 1452 of 2498 4V A o .11C 4i This project will use SRF funds to help pay for the paving portion of the work. American Rescue Plan (ARPA) funds will be used for the utility work planned. The SRF funds were leverage from the Bee Branch RR Culvert Project. PUBLIC ENGAGEMENT City staff have sent letters to the abutting property owners in this corridor and held individual meetings with property owners requiring permanent easements. PROJECT SCHEDULE The schedule for the Project is as follows: Initiate Public Bidding Process Publish Notice to Bidders, Advertise for Bids Mail Notice to Affected Property Owners Publish Public Hearing Notice on Plans & Specs Publish First Public Hearing Notice to Property Owners Publish Second Public Hearing Notice to Property Owners Public Hearing on Plans & Specifications Receipt of Bids (Bid Letting) Award Construction Contract Final Project Completion October 7, 2024 October 11, 2024 October 11, 2024 October 18, 2024 October 18, 2024 October 25, 2024 November 4, 2024 November 7, 2024 November 18, 2024 September 30, 2025 RECOMMENDATION I recommend that the City Council conduct a public hearing and approve the schedule of assessments for the 2024 SRF Green Alley Project. BUDGET IMPACT The estimate of probable cost for the 2024 SRF Green Alley Project is as follows: Description Cost Estimate Construction $ 1,342,614.00 Contingency 134,261.40 Construction Engineering and Inspection 221,531.31 Total Construction Cost Estimate $ 1,698,406.71 3 Page 1454 of 2498 The project funding summary is as follows: CIP Fund Description Fund Amount 5586500018 Pery Pave BB RR Sponsor — SRF Funds $897,455.74 5586500018 Pery Pave BB RR Sponsor — ARPA Funds 312,385.00 5581500038 ARPA Funds 348,000.00 Special Assessment — Alley Improvement, Residential 49,156.16 Special Assessment — Alley Improvement, Commercial 66,394.45 Special Assessment — Private Water Services 25,015.38 Total Project Funding $1,698,406.71 PROPERTY ASSESSMENTS Low- to moderate -income property owners subject to alley assessment will be eligible for financial assistance of the alley assessment for the owner -occupied resident property depending on family size and income level. According to State Code Section 384.62, the assessment shall not exceed twenty-five percent of the value of the lot as shown by the plat and schedule approved by the council. There is no assessment for this project that meets these criteria. Abutting properties can pay assessment balances in excess over $500 over a 15-year period with 3% interest. Abutting property owners can pay their assessment balances to the City Engineer within the first 30 days after receiving the final notice of special assessment to avoid interest charges. ACTION TO BE TAKEN I respectfully request the City Council approve the Schedule of Assessments for the 2024 SRF Green Alley Project through the adoption of the enclosed resolutions. Attach. cc: Crenna Brumwell, City Attorney Jenny Larson, Finance and Budget Director Arielle Swift, Public Works Director Nathan Kelleher, Finance Max O'Brien, Civil Engineer 0 Page 1455 of 2498 Prepared by Kerry Bradley City of Dubuque Engineering 50 W. 13th St. Dubuque IA 52001 (563)589-4270 Return to Adrienne N. Breitfelder City Clerk City of Dubuque, 50 W. 13th St. Dubuque, IA 52001 (563)589-4100 RESOLUTION NO. 352-24 RESOLUTION WITH RESPECT TO THE ADOPTION OF THE RESOLUTION OF NECESSITY PROPOSED FOR THE SRF GREEN ALLEY BID 2024 SRF GREEN ALLEY PROJECT Whereas, the City Council has proposed a Resolution of Necessity for the 2024 SRF Green Alley Bid Project and has given notice of the public hearing thereon as required by law; and Whereas, the public hearing has been held, all persons offering objections have been heard and consideration given to all objections and is pending before this Council; and Whereas, this is the time and place set as provided for the taking of action on the proposed Resolution of Necessity. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the proposed Resolution of Necessity described above is hereby: Adopted, without amendment, and all objections filed or made having been duly considered are overruled. Adopted as amended by the Preliminary Schedule of Assessments attached hereto as Exhibit A and made a part hereof by reference. All objections filed or made having been duly considered are overruled. Deferred for later consideration to a City Council meeting to be held on the day of , 2024, at 6:30 p.m. in the Historic Federal Building Council Chambers (second floor), 350 West 6th Street, with jurisdiction retained for further consideration and action at the adjourned meeting. Abandoned. Passed, adopted and approved this 4th day of November 2024. RT-8•1­_K_Cava Alt te t: Adrienne N. Breitfelder, City Clerk Prepared by Kerry Bradley City of Dubuque Engineering 50 W. 13th St. Dubuque IA 52001 (563)589-4270 Return to Adrienne N. Breitfelder City Clerk City of Dubuque, 50 W. 13th St, Dubuque, IA 52001 (563)589-4100 RESOLUTION NO. 353-24 APPROVING SCHEDULE OF ASSESSMENTS AND ESTIMATE OF TOTAL COST FOR THE 2024 SRF GREEN ALLEY BID PROJECT NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That the attached plat, schedule of assessments, and estimate of total cost for the 2024 SRF Green Alley Bid Project are hereby approved. Passed, approved and adopted this 4th day of November 2024. Attest: / ?� fir' it Adrienne N. Breitfelder, City Clerk STATE OF IOWA SS: DUBUQUE COUNTY CERTIFICATE OF PUBLICATION I, Kathy Goetzinger, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation, publisher of the Telegraph Herald, a newspaper of general circulation published in the City of Dubuque, County of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper on the following dates: 10/18/2024 10/25/2024 and for which the charge is 116.51 Subscribed to before me, a Notary Public in nd for Dubuque County, Iowa, this 25th day of October, 2024 Qz�t 4;t- -�< Not ry blic in and for Dub que County, Iowa. �4RJANET K. PAPE i y Commission Number 199659 My Commission Expires 1QwA 12/11/2025 Ad text CITY OF DUBUQUE OFFICIAL NOTICE NOTICE OF PUBLIC HEARING ON LEVYING SPECIAL ASSESSMENTS FOR THE 2024 SRF GREEN ALLEY PROJECT NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque will hold a public hearing on the levying of Special Assessments for the 2024 SRF Green Alley Project, in accordance with the provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the 4th day of November 2024, in the Historic Federal Building Council Chambers, 350 West 6th Street, Dubuque, Iowa. At which time the owners of property subject to assessment for the proposed improvement or any other person having an interest in the matter may appear and be heard for or against the boundaries of the district, the assessment against any lot, or the final adoption of a resolution of necessity. A property owner will be deemed to have waived all objections unless at the time of hearing the property owner has filed objections with the clerk. The scope of the Project is as follows: Reconstruction of 3 alleys: 2024 SRF GREEN ALLEY PROJECT CIP # 5586500018 This project will include the reconstruction of three alleys in downtown Dubuque into permeable alleys. The alleys are located between Iowa street and Central Avenue from 15th to 17th streets (2 alleys) and between Central Avenue and White Street from 17th to 18th Street (1 alley). All three alleys will have all pavement removed, complete reconstruction of the water main and sanitary sewer with associated private services. Excavation to allow for 3 feet of porous stone, installation of a subdrain, connections to storm sewer, concrete bands and brick pavers suited for permeable pavement. There is an existing Lumen fiber duct bank that needs to be worked around on the alley between Central Avenue and White Street. The alley between Central Avenue and Iowa Street from 15th to 16th Street will have permeable pavers installed in a unique design pattern. Some of the project quantities include the following: -"Excavation: 2780 CY -"7" PCC Pavement: 550 SY -"Permeable Brick Pavers: 13360 SF -"ASTM 57 Stone: 285 Ton -"ASTM 2 Stone: 4020 Ton -"8" PVC C900 Sanitary Sewer: 805 LF -"6" DIP Water main: 610 LF -" 12" DIP water main: 260 LF -"Associated water services and sewer services At the meeting, the City Council will receive oral and written comments from any resident or property owner of said City to the above action. The official agenda will be posted the Friday before the meeting and will contain public input options. The City Council agenda can be accessed at https://dubuqueia.portal.civicclerk.com/ or by contacting the City Clerk's Office at 563-589-4100, ctyclerk@cityofdubuque.org. Written comments regarding the above public hearings may be submitted to the City Clerk's Office via email at ctyclerk@cityofdubuque.org or by mail to City Clerk's Office, City Hall, 50 W. 13th St., Dubuque, IA 52001, before said time of public hearing. At said time and place of public hearings the City Council will receive any written comments. Copies of supporting documents for the public hearings are on file in the City Clerk's Office and may be viewed Monday through Friday between 8:00 a.m. and 5:00 p.m. Individuals with limited English proficiency, vision, hearing, or speech impairments requiring special assistance should contact the City Clerk's Office at (563) 589-4100, ctyclerk@cityofdubuque.org as soon as feasible. Deaf or hard -of -hearing individuals can use Relay Iowa by dialing 711 or (800) 735-2942. Published by order of the City Council given on the 7th day of October 2024. Adrienne N. Breitfelder, CMC, City Clerk 2t 10/18, 10/25 STATE OF IOWA SS: DUBUQUE COUNTY CERTIFICATE OF PUBLICATION I, Kathy Goetzinger, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation, publisher of the Telegraph Herald, a newspaper of general circulation published in the City of Dubuque, County of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper on the following dates: 10/18/2024 10/25/2024 and for which the charge is 89.77 Subscribed to before me, a Notary Public in aid for Dubuque County, Iowa, this 25th day of October, 2024 () , " " �' - V, - P" Not y ublic in and for Dubuqde County, Iowa. W.Mil PAPEmber 199659ion Expires2025 Ad text : CITY OF DUBUQUE, IOWA OFFICIAL NOTICE NOTICE TO PROPERTY OWNERS 2024 SRF GREEN ALLEY PROJECT Notice is given that there is now on file for public inspection in the office of the clerk of the City of Dubuque, Iowa, a proposed resolution of necessity, an estimate of cost and schedule showing the amounts proposed to be assessed against each lot and the valuation of each lot within a district approved by the City Council of the City of Dubuque, Iowa, for a public improvement of the type(s) and in the location(s) as follows: Reconstruction of 3 alleys: 2024 SRF GREEN ALLEY PROJECT CIP # 5586500018 This project will include the reconstruction of three alleys in downtown Dubuque into permeable alleys. The alleys are located between Iowa street and Central Avenue from 15th to 17th streets (2 alleys) and between Central Avenue and White Street from 17th to 18th Street (1 alley). All three alleys will have all pavement removed, complete reconstruction of the water main and sanitary sewer with associated private services. Excavation to allow for 3 feet of porous stone, installation of a subdrain, connections to storm sewer, concrete bands and brick pavers suited for permeable pavement. There is an existing Lumen fiber duct bank that needs to be worked around on the alley between Central Avenue and White Street. The alley between Central Avenue and Iowa Street from 15th to 16th Street will have permeable pavers installed in a unique design pattern. Some of the project quantities include the following: -"Excavation: 2780 CY -"7" PCC Pavement: 550 SY -"Permeable Brick Pavers: 13360 SF -"ASTM 57 Stone: 285 Ton -"ASTM 2 Stone: 4020 Ton -"8" PVC C900 Sanitary Sewer: 805 LF -"6" DIP Water main: 610 LF -"12" DIP water main: 260 LF -"Associated water services and sewer services The proposed district to be benefited and subject to assessment for the cost of such improvements is described as follows: All properties abutting or served by utilities in the following alleys: ? Alley between Iowa Street and Central Avenue from 15th Street to 17th Street (2 alleys) ? Alley between Central Avenue and White Street from 17th to 18th Street (1 alley) The council will meet at 6:30 oclock p.m., on November 4, 2024, at the Historic Federal Building, Council Chambers, 350 W. 6th St., at which time the owners of property subject to assessment for the proposed improvement or any other person having an interest in the matter may appear and be heard for or against the making of the improvement, the boundaries of the district, the cost, the assessment against any lot, or the final adoption of a resolution of necessity. A property owner will be deemed to have waived all objections unless at the time of hearing the property owner has filed objections with the clerk. Adrienne N. Breitfelder, City Clerk 2t 10/18, 10/25