Iowa Amphitheater on Schmitt Island - Bid Package 2City of Dubuque
City Council
PUBLIC HEARINGS # 2.
Copyrighted
November 18, 2024
ITEM TITLE:
Iowa Amphitheater on Schmitt Island - Bid Package 2
(Utilities, Paving & Amphitheater Stage)
SUMMARY:
Proof of Publication on notice of public hearing to consider
the approval of the plans, specifications, form of contract and
construction estimate of $9,702,000.00 for the Iowa
Amphitheater on Schmitt Island Project - Bid Package No. 2
and City Manager recommending approval
RESOLUTION Approval Of Plans, Specifications, Form Of
Contract, And Estimated Cost For The Iowa Amphitheater On
Schmitt Island Project — Bid Package No. 2 (Utilities, Paving
& Amphitheater Stage)
SUGGUESTED
Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
1. MVM Memo
2. Iowa Amphitehater on Schmitt Island Project - Bid Package No. 2 - PH Staff MEMO
3. Iowa Amphitheater on Schmitt Island Project - Bid Package No. 2 - Council PH
RESOLUTION
Page 1286 of 1454
Dubuque
THE CITY OF
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Iowa Amphitheater on Schmitt Island Project
Bid Package No. 2 (Utilities, Paving & Amphitheater Stage) Public Hearing
Project Code: 5575000022
DATE: November 14, 2024
City Engineer Gus Psihoyos is recommending City Council approve the plans,
specifications, form of contract and construction estimate of $9,702,000.00 for the Iowa
Amphitheater on Schmitt Island Project - Bid Package No. 2.
The bid proposal for the Bid Package No. 2 project includes a list of desired add -on
amenities that are not included in the base bid estimate. The add -on amenities would
enhance the overall project and may be chosen depending on the actual bid prices
received and the available budget. The add -on amenities may also be added to the
project during construction via change order if it is determined that there is sufficient
funding available. The list of add -on amenities is as follows:
• Entrance Cut Walls
• Additional Parking Lot Improvements
• Decomposed Granite Pathways
• Replace Seeding with Sod
• Stage Rigging
• Dog Track Drum Lighting Re -use and Retrofit for Artistic Welcoming Entry Sign
• Pavement Steel Reinforcement
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:sv
Attachment
Page 1287 of 1454
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Nathan Steffen, Civil Engineer
Jenny Larson, Chief Financial Officer
Marie Ware, Leisure Services Director
Jill Connors, Economic Development Director
Wally Wernimont, Planning Services Director
Chris Lester, Water Department Director
Max O'Brien, Civil Engineer
Tracy Schadle, Confidential Account Clerk
Alex Dixon, President & CEO, Q Casino & DRA
2
Page 1288 of 1454
THE CF
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Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: November 8, 2024
RE: Iowa Amphitheater on Schmitt Island Project
Bid Backage No. 2 (Utilities, Paving & Amphitheater Stage)
Public Hearing
Project Code: 5575000022
INTRODUCTION
Dubuque
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2007-2012.2013
2017*2019
This memorandum requests the City Council conduct a public hearing for the Iowa
Amphitheater on Schmitt Island Project - Bid Package 2.
BACKGROUND
The City of Dubuque has previously applied for and been awarded a Destination Iowa
Outdoor Recreation Fund grant administered by the Iowa Economic Development
Authority (IEDA). Prior to the grant being awarded, city staff received an IEDA request to
consider a singular focus for the grant. Several outdoor recreation amenities were
included in the original grant application. City and Dubuque Racing Association (DRA)
staff chose to update the application with a singular focus of the outdoor amphitheater
(now called the Iowa Amphitheater on Schmitt Island) as staff and the DRA felt it best met
the criteria of the Destination Iowa Outdoor Recreation grant program and would produce
the strongest application in a very competitive pool of applications. On March 10, 2023
the City was notified of the grant award by IEDA and that the amount of grant funding
would be $3,000,000 with a local match of $12,442,961 for a total project cost of
$15,442,961.
Funding for the local match in the required amount of $12,442,961 is as follows:
Greater Downtown TIF Taxable Debt: $8,784,961
DRA contribution: $3,658,000
The project vision is to create Schmitt Island as "Dubuque's Gateway to Entertainment
and the Mississippi" and was set forth in a Schmitt Island Master Plan developed in 2014
and updated in 2017 and also in the Schmitt Island Placemaking & Implementation Plan
adopted in June 2017. The mission adopted for this exciting project is to create "a
connected island that welcomes visitors and the community to recreation, entertainment
and the outdoors." The City and DRA are partnering on this impactful project to create a
unique and exciting gateway into Iowa that will help grow the economy across the State,
Page 1289 of 1454
build upon current outdoor recreational amenities already on the island, connect people
to new economic opportunities, and attract tourists from all over the nation.
The overall project addresses the master plan, creative placemaking goals, and a top
priority of the Dubuque City Council: increase foot traffic on Schmitt Island; build a
recreational landmark and create a gateway and the "front door" to Iowa and Dubuque;
bring people to Schmitt Island; leverage island programming for economic development;
connect the island to Dubuque and the region; create a year-round destination; and create
opportunities for education.
The open-air performance amphitheater will attract "A" and "B" national acts, as well as
be a venue for local symphony, college and university performing groups, nonprofit
events, and regional performances. The stage will be constructed with an "artful" stage
canopy that will help create a sense of place, enhance acoustics, and protect performers
from sun and weather. The amphitheater is planned as a versatile space to host varied
audiences and sized for regional acts of up to 2,500 people and for national acts of 5,000
to 8,000 people.
The amphitheater will be accessed by ADA-compliant paths and trails connecting from
other places on the island. The amphitheater will be constructed to allow the City and
DRA to provide assistive technologies including I -Caption units (handheld closed caption
devices), assistive listening devices (headphones that amplify the sound on stage),
closed captioned performances, sign language interpreted performances, and D-scriptive
audio devices that provide a detailed account of all onstage activity.
The three main components of the outdoor amphitheater are:
• Open air shelter with stage that will accommodate varied audience sizes from
regional events of up to 2,500 people to national acts of 5,000 to 8,000 people with
built in flexibility that will open up the facility for a variety of events and destination
activities.
• Flexible open space to utilize the amphitheater for local events and activities in
addition to a concert series with the ability to host local food trucks and experiential
activities such as regional poetry events, arts and crafts festivals, sidewalk chalk
competitions, etc.
• ADA-compliant outdoor amphitheater with ADA compliant connecting spaces
leading to the amphitheater from other areas on the Island.
DISCUSSION
The Iowa Amphitheater on Schmitt Island Project will be bid as two separate public
improvement contracts.
• Bid Package No. 1 (Demolition and Mass Grading)
• Bid Package No. 2 (Utilities, Paving & Amphitheater Stage)
Bid Package No.1 was previously bid and contract was awarded on October 21st which
includes the demolition and removal of existing structures including the dog kennel
buildings, site clearing and mass grading for the amphitheater.
2
Page 1290 of 1454
Bid Package No. 2 includes all the remaining work to construct the Amphitheater project
including:
• Sanitary Sewer, Storm Sewer & Water Main Utility Work and Plumbing
• Electrical Controls and Lighting
• Structural Foundations
• Food and Beverage Facilities
• Parking and Walkway Paving
• Stage and Artful Canopy
• Newly Located Maintenance Building
• Irrigation Final Grading and Landscaping
PROJECT SCHEDULE
The project schedule for Bid Package No. 2 is as follows:
Initiate Public Bidding Process
November 4, 2024
Publish Notice to Bidders, Advertise for Bids
November 8, 2024
Publish Public Hearing Notice on Plans & Specs
November 8, 2024
Public Hearing on Plans & Specs
November 18, 2024
Receipt of Bid Proposals (Bid -Letting)
December 5, 2024
Award Construction Contract
December 16, 2024
Project Final Completion Date
January 23, 2026
The destination Iowa Grant requires that all work be under contract by December 31St
2024.
RECOMMENDATION
I recommend the City Council conduct a public hearing and approve the plans,
specifications, form of contract and construction estimate for the Iowa Amphitheater on
Schmitt Island Project - Bid Package No. 2.
BUDGETIMPACT
The current estimate of probable cost for Iowa Amphitheater on Schmitt Island Project —
Bid Package No. 2 is as follows:
Description
Cost Estimate
Construction Contract (Bid Package No. 2)
$ 9,702,000.00
Contingency (10%)
949,709.55
Consultant Design Services
1,161,375.00
Construction Admin, Engineering & Inspection
248,000.00
Total Project Cost Estimate
$ 12,061,084.55
3
Page 1291 of 1454
The anticipated funding for Bid Package No. 2 is as follows:
Project No.
Fund Description
Fund Amount
State Grant — Destination Iowa
$ 3,000,000.00
5575000022
Greater Downtown TIF Taxable Debt
8,561,084.54
DRA Contribution - Local Match
500,000.00
Total Project Funding
$ 12,061,084.54
The current estimate of probable cost for the entire Iowa Amphitheater on Schmitt Island
Project is as follows:
Description
Cost Estimate
Construction Contract (Bid Package No. 1)
$ 819,676.45
Construction Contract (Bid Package No. 2)
9,702,000.00
Remaining DRA Local Match'
2,108,000.00
Contingency (10%)
1,051,509.55
Consultant Design Services
1,451,775.00
Construction Admin, Engineering & Inspection
310,000.00
Total Project Cost Estimate
$ 15,442,961.00
The project funding is summarized as follows:
Project No.
Fund Description
Fund Amount
State Grant - Destination Iowa
$ 3,000,000.00
5575000022
Greater Downtown TIF Taxable Debt
8,784,961.00
DRA Contribution - Local Match
3,658,000.00
Total Project Funding
$ 15,442,961.00
The Greater Downtown TIF Taxable Debt will be paid by the Dubuque Racing Association
(DRA). Additionally, in accordance with the Destination Iowa Grant Agreement, the DRA
will be contributing $3,658,000.00 upfront as part of the local match for the overall project.
The items associated with the DRA local match funds include deconstructing the current
dog track and kennels to provide the location where the new amphitheater will be
constructed (Bid Package No. 1). In addition, the DRA will be revamping its surface
parking lot to accommodate the additional parking demand created by the new outdoor
amphitheater and tourists visiting Schmitt Island. A portion of the parking lot work will be
incorporated into Bid Package No. 2.
'The use of remaining DRA funds associated with the local match are to be used in the
vicinity to enhance the overall amphitheater project.
The bid proposal for the Bid Package No. 2 project includes a list of desired add -on
amenities that are not included in the base bid estimate. The add -on amenities would
enhance the overall project and may be chosen depending on the actual bid prices
received and the available budget. The add -on amenities may also be added to the project
0
Page 1292 of 1454
during construction via change order if it is determined that there is sufficient funding
available. The list of add -on amenities is as follows:
• Entrance Cut Walls
• Additional Parking Lot Improvements
• Decomposed Granite Pathways
• Replace Seeding with Sod
• Stage Rigging
• Dog Track Drum Lighting Re -use and Retrofit for Artistic Welcoming Entry Sign
• Pavement Steel Reinforcement
REQUESTED ACTION
I respectfully request the City Council conduct a public hearing and approve the plans,
specifications, form of contract and estimated cost for the Iowa Amphitheater on Schmitt
Island Project - Bid Package No. 2.
Prepared by: Nathan Steffen, Civil Engineer
cc: Jenny Larson, Chief Financial Officer
Gus Psihoyos, City Engineer
Marie Ware, Leisure Services Manager
Jill Connors, Economic Development Director
Wally Wernimont, Planning Services Manager
Chris Lester, Water Department Director
Max O'Brien, Civil Engineer
Tracy Schadle, Confidential Account Clerk
Alex Dixon, President & CEO, Q Casino & DRA
Page 1293 of 1454
Prepared by Kerry Bradley) City of Dubuque Engineering 50 W. 13th St Dubuque IA 52001 (563)589-4270
Return to Adrienne N. Breitfelder City Clerk City of Dubuque, 50 W. 13th St. Dubuque, IA 52001 (563)589-4100
RESOLUTION NO. 383-24
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE IOWA AMPHITHEATER ON SCHMITT ISLAND
PROJECT — BID PACKAGE NO. 2 (UTILITIES, PAVING & AMPHITHEATER STAGE)
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the attached plans, specifications, form of contract and estimate of total cost
for the Iowa Amphitheater on Schmitt Island Project — Bid Package No. 2 (Utilities, Paving
& Amphitheater Stage) in the estimated amount $9,702,000.00, are hereby approved.
Passed, approved, and adopted this 18th
Attest:
Adrienne Breitfelder, CMC, City Clerk
day of November 2024.
_ y
Brad avanagh, Mayor
iIIigP�pAq
STATE OF IOWA SS:
DUBUQUE COUNTY
CERTIFICATE OF PUBLICATION
I, Kathy Goetzinger, a Billing Clerk for Woodward
Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald, a newspaper of general
circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the
attached notice was published in said newspaper on the
following dates:
11/08/2024
and for which the charge is 39.90
Sub cribed to before me,
Notary Public in and for
Dubuque County, Iowa,
this 8th day of November, 2024
Notary Pub is in and for Dubuque Obunty, Iowa.
JANET K. PAPE
E
Commission Number 199659
My Commission Expires
,,y a 12/11 /2025
Ad text
CITY OF DUBUQUE, IOWA
OFFICIAL NOTICE
PUBLIC NOTICE is hereby given that the Dubuque City Council
will conduct a public hearing on the 18th day of November
2024, at 6:30 p.m., in the Historic Federal Building, 350 W.
6th Street, 2nd floor, Dubuque, Iowa, at which meeting the
City Council will hold a public hearing on the proposed plans,
specifications, form of contract and estimated cost for the
Iowa Amphitheater on Schmitt Island Project - Bid Package No.
2 (Utilities, Paving & Amphitheater Stage)
Bid Package No. 2 includes the following:
? Sanitary Sewer, Storm Sewer & Water Main Utility Work and
Plumbing
? Electrical Controls and Lighting
? Structural Foundations
? Food and Beverage Facilities
? Parking and Walkway Paving
? Stage and Artful Canopy
? Newly Located Maintenance Building
? Irrigation Final Grading and Landscaping
At the meeting, the City Council will receive oral and
written comments from any resident or property owner of said
City to the above action. The official agenda will be posted
the Friday before the meeting and will contain public input
options. The City Council agenda can be accessed at
https://dubuqueia.portal.civicclerk.com/ or by contacting the
City Clerk's Office at 563-589-4100,
ctyclerk@cityofdubuque.org.
Written comments on the public hearing may be submitted to
the City Clerk's Office by email at ctyclerk@cityofdubuque.org
or by mail to City Hall, 50 W. 13th St., Dubuque, IA 52001,
before the scheduled hearing. The City Council will review all
written comments at the time of the hearing.
Documents related to the public hearing are on file in the
City Clerk's Office and may be viewed Monday through Friday
between 8:00 a.m. and 5:00 p.m.
Individuals requiring special assistance should contact the
City Clerk's Office as soon as feasible. Deaf or
hard -of -hearing individuals can use Relay Iowa by dialing 711
or (800) 735-2942.
Published by order of the City Council given on the 4th day
of November 2024.
Adrienne N. Breitfelder, CMC, City Clerk
It 11/8