Bunker Hill Irrigation Replacement Project Phase 3 Public HearingCity of Dubuque
City Council
PUBLIC HEARINGS # 3.
Copyrighted
November 18, 2024
ITEM TITLE: Bunker Hill Irrigation Replacement Project Phase 3 Public
Hearing
SUMMARY: Proof of publication on notice of public hearing to consider
City Counci approval of the construction plans and
specifications, form of contract, and estimated cost of
$360,000.00 for the Bunker Hill Irrigation Replacement
Project Phase 3 through adoption of the attached resolution,
and City Manager recommending approval.
RESOLUTION Approval Of Plans, Specifications, Form Of
Contract, And Estimated Cost For The Bunker Hill Irrigation
Replacement Project Phase 3
SUGGUESTED Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
1. MVM Memo
2. Staff Memo
3. Resolution
Page 1295 of 1454
THE CITY OF
Dubuque
DuBE
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Masterpiece on the Mississippi
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2017202019
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Public Hearing Bunker Hill Irrigation Replacement Project Phase 3
DATE: November 14, 2024
Leisure Services Director Marie Ware is recommending City Council approve the
construction plans and specifications, form of contract, and estimated cost of
$360,000.00 for the Bunker Hill Irrigation Replacement Project Phase 3 through
adoption of the attached resolution.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Y
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Marie Ware, Leisure Services Director
Page 1296 of 1454
THE CITY OF
DUB E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Marie L. Ware, Leisure Services Director
Dubuque
All -America City
II
2007.2012.2013
2017*2019
SUBJECT: Public Hearing Bunker Hill Irrigation Replacement Project Phase 3
DATE: November 13, 2024
INTRODUCTION
This memorandum requests the City Council conduct a public hearing for the Bunker
Hill Irrigation Replacement Project Phase 3.
BACKGROUND
The irrigation system for the tees and greens was installed around 1980 and the fairway
system was added in 1992. In Fiscal Year 2011 the satellite controllers, master control
panel, variable speed pump, backflow preventer, pump shelter and electrical controls
were replaced. This project was Phase 1.
In Fiscal Year 2016, $205,000 in CIP funding was approved to hire a consultant to
design, develop bid specs and monitor construction for the 18-hole golf course irrigation
system. This replacement project was designed by JBC landscape architects into 2
phases. These we called Phases 2 and 3. Each phase was made up of 9 holes (half)
of the course. This project included full replacement of both greens and fairway lines
and heads. Phase 2 was completed in the Spring of 2016.
The remaining PVC pipe has a life expectancy of 25 years in the ground. This means
that the tees and greens were ready to be replaced in 2005 while the fairway lines have
reached their expected lifespan. The PVC pipe is now brittle and cracks easily. We
continue to see additional staff time fixing leaks as they occur more often as the system
has aged.
In FY20 there was $200,000 in CIP funds for Phase 3 of the project. The Council
approved to initiate the bid process at their September 16, 2019 meeting. Bids were
solicited in the Fall of 2019. Unfortunately, all bids received were over budget and
therefore rejected.
Page 1297 of 1454
DISCUSSION
As designed, this project will result in efficiencies in overall water usage/monitoring,
better irrigation coverage of the course, and the reduction in staff time due to lengthy
repairs. These improvements will ultimately result in a better experience for the
patrons.
At the September 21, 2015 City Council Public Hearing, the Bunker Hill Irrigation Plans
and Specs developed by landscape architects, JBC, were approved for both Phase 2
and Phase 3 of the project. During the construction of Phase 2, there were minor
adjustments to the plans due to the rocky terrain as well as adjusted head locations for
improved irrigation results. These adjustments will have little effect to the plans and
scope of project for Phase 3. The goal for this final phase of the project is to begin
construction in the Fall of 2025. Based on current supply and contractor schedules, a
contract will need to be committed this winter in order to get this project on the schedule
for next fall. Per Assistant City Attorney Jason Lehman, staff may retain the original
approved architect for this project.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process & Set Public Hearing
November 4, 2024
Publish Notice to Bidders
November 5, 2024
Public Hearing
November 18, 2024
Receipt of Bid Proposals
November 27, 2024
Award Construction Contract
December 16, 2024
Project Completion Date
December 1, 2025
BUDGET IMPACT
In FY25, there is currently $259,356 in CIP funding (Project #3444000011) to complete
Phase 3 and finalize the irrigation replacement for the golf course. However, based on
the current estimate of probable cost for the Bunker Hill Irrigation Project Phase 3, this
project will cost closer to $360,000 including the up to $9,000 in construction
administration fees for JBC. To cover the remaining balance, staff will be using
available Golf Enterprise funding. Chief Financial Officer Jenny Larson approves of the
use of the Golf Enterprise fund.
The project cost estimate is as follows:
Project Estimated Cost $ 360,000.00
Funding Sources
Project #3444000011 $ 259,356.00
Golf Enterprise Funds $ 100,644.00
Page 1298 of 1454
RECOMMENDATION
I respectfully request Mayor and City Council approve the construction plans and
specifications, form of contract, and estimated cost for the Bunker Hill Irrigation
Replacement Project Phase 3 through adoption of the attached resolution.
Prepared by: Dan Kroger, Recreation Division Manager
cc: Andy Unrau, Golf Course Superintendent
Jenny Larson, Chief Financial Officer
Jason Lehman, Assistant City Attorney
Page 1299 of 1454
Prepared by Dan Kroger Recreation Division Manager, 2200 Bunker Hill Rd., Dubuque IA 52001 (563) 589-4310
Return to Adrienne N. Breitfelder, City Clerk, 50 W. 13' St., Dubuque, IA 52001, (563) 589-4100
RESOLUTION NO. 384-24
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST
FOR THE BUNKER HILL IRRIGATION REPLACEMENT PROJECT PHASE 3
----VOWTREREFORE—,BE IT RESOLVED BY THE COTY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for the
Bunker Hill Irrigation Replacement Phase 3, in the estimated cost of $360,000, are hereby
approved.
Passed, adopted and approved this 18th day of November, 2024.
r
to-Cavanagh, Mayor
Attest:
i
Adrienne N. Breitfelder, City Clerk
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATED COST FOR THE BUNKER HILL IRRIGATION PROJECT PHASE 3.
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will hold a
public hearing on the proposed plans, specifications, form of contract and estimated cost for the
Bunker Hill Irrigation Project Phase 3, in accordance with the provisions of Chapter 26, Code of
Iowa, at 6:30 p.m., on the 18th day of November, 2024, in the Historic Federal Building Council
Chambers (second floor) 350 W. 6th Street, Dubuque, Iowa. Said proposed plans, specifications,
form of contract and estimated cost are now on file in the office of the City Clerk. At said hearing
any interested person may appear and file objections thereto.
The scope of the Project is as follows:
This project will include the furnishing and install of phase 3 of a golf course irrigation
plumbing and distribution system as shown in the bid specifications. The existing Toro OSMAC
Irrigation Control System and satellite controllers shall be preserved. The project includes
connections to existing pumping station and water supply, all electrical equipment and
connections from the satellite controllers to the new irrigation heads as required to provide a
complete and operational golf course irrigation system, as per city specifications.
Any visual or hearing -impaired persons needing special assistance or persons with special
accessibility needs should contact the City Clerk's office at (563) 589-4120 or TDD at (563) 690-
6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the 4th day of November, 2024.
Adrienne N. Breitfelder, City Clerk
Page 1301 of 1454
I I i 1_� Q4A
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STATE OF IOWA SS:
DUBUQUE COUNTY
CERTIFICATE OF PUBLICATION
I, Kathy Goetzinger, a Billing Clerk for Woodward
Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald, a newspaper of general
circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the
attached notice was published in said newspaper on the
following dates:
11/08/2024
and for which the charge is 47.31
S bscribed to before me, a Notary Public in an or
Dubuque County, Iowa,
this 8th day of November, 2024
.,t KI
Notary u is in and for Dubuque County, Iowa.
JANET K. PAPE
r T Commission Number 199669
My Commission Expire,
+owe 12/11/2025
Ad text :
CITY OF DUBUQUE, IOWA
OFFICIAL NOTICE
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE BUNKER HILL IRRIGATION
PROJECT PHASE 3.
NOTICE IS HEREBY GIVEN: The City Council of the City of
Dubuque, Iowa will hold a public hearing on the proposed
plans, specifications, form of contract and estimated cost for
the Bunker Hill Irrigation Project Phase 3, in accordance with
the provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on
the 18th day of November, 2024, in the Historic Federal
Building Council Chambers (second floor) 350 W. 6th Street,
Dubuque, Iowa. Said proposed plans, specifications, form of
contract and estimated cost are now on file in the office of
the City Clerk. At said hearing any interested person may
appear and file objections thereto.
The scope of the Project is as follows:
This project will include the furnishing and install of
phase 3 of a golf course irrigation plumbing and distribution
system as shown in the bid specifications. The existing Toro
OSMAC Irrigation Control System and satellite controllers
shall be preserved. The project includes connections to
existing pumping station and water supply, all electrical
equipment and connections from the satellite controllers to
the new irrigation heads as required to provide a complete and
operational golf course irrigation system, as per city
specifications.
At the meeting, the City Council will receive oral and
written comments from any resident or property owner of said
City to the above action. The official City Council agenda
will be posted the Friday before the meeting and will contain
public input options. The agenda can be accessed at
https://dubuqueia.portal.civicclerk.com/ or by contacting the
City Clerk's Office at 563-589-4100,
ctyclerk@cityofdubuque.org.
Written comments on the public hearing may be submitted to
the City Clerk's Office by email at ctyclerk@cityofdubuque.org
or by mail to City Hall, 50 W. 13th St., Dubuque, IA 52001,
before the scheduled hearing. The City Council will review all
written comments at the time of the hearing.
Documents related to the public hearing are on file in the
City Clerks Office and may be viewed Monday through Friday
between 8:00 a.m. and 5:00 p.m.
Individuals requiring special assistance should contact the
City Clerk's Office as soon as feasible. Deaf or
hard -of -hearing individuals can use Relay Iowa by dialing 711
or (800) 735-2942.
Published by order of the City Council given on the 4th day
of November 2024.
Adrienne N. Breitfelder, CMC, City Clerk
It 11/8