Eagle Point Water Plant Supervisory Control and Data Acquisition (SCADA) Upgrade Award Construction ContractCity of Dubuque
City Council
ACTION ITEMS # 8.
Copyrighted
November 18, 2024
ITEM TITLE: Eagle Point Water Plant Supervisory Control and Data
Acquisition (SCADA) Upgrade Award Construction Contract
SUMMARY: City Manager recommending City Council award the
construction contract for Eagle Point Water Plant Supervisory
Control and Data Acquisition (SCADA) Upgrade, through the
adoption of the enclosed resolution, to Westphal & Company,
Inc. of Dubuque, Iowa, in the amount of $1,345,500.
RESOLUTION Awarding Public Improvement Construction
Contract For The Eagle Point Water Plant Supervisory
Control And Data Acquisition (SCADA) Upgrade Project
SUGGUESTED Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
1. MVM Memo
2. SCADA System Upgrade Project Construction Award Memo 11.12.2024
3. SCADA System Upgrade Project Construction Award - Resolution 11.12.2024
4. Bid Tab
5. Bid Award Letter
Page 1445 of 1454
Dubuque
THE CITY OF
uFA�a9a av
DuBE
13
Masterpiece on the Mississippi zoo�•*o
rP PP 2017202019
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Eagle Point Water Plant Supervisory Control and Data Acquisition
(SCADA) Upgrade
Award Construction Contract
DATE: November 14, 2024
Water Department Director Christopher Lester is recommending City Council award the
construction contract for Eagle Point Water Plant Supervisory Control and Data
Acquisition (SCADA) Upgrade, through the adoption of the enclosed resolution, to
Westphal & Company, Inc. of Dubuque, Iowa, in the amount of $1,345,500. The lump
sum bid is 27% lower than the engineer's estimate of $1,850,000.00.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Christopher Lester, Water Department Director
Jennifer Larson, Chief Financial Officer
Nick Connolly, Water Operations Supervisor
Page 1446 of 1454
THE CITY OF
DUB E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Christopher Lester, Water Department Director
Dubuque
All -America City
2007-2012.2013
2017*2019
DATE: November 12, 2024
SUBJECT: Eagle Point Water Plant Supervisory Control and Data Acquisition (SCADA)
Upgrade
Award Construction Contract
INTRODUCTION
The purpose of this memorandum is to request award of the Eagle Point Water Plant
Supervisory Control and Data Acquisition (SCADA) Upgrade to Westphal & Company of
Dubuque, IA in the amount of $1,345,500.00.
BACKGROUND
The Dubuque Water Works, known as the Eagle Point Water Treatment Plant (WTP), treats and
distributes on average 7 million gallons per day (MGD) through a distribution system comprised
of over 330 miles of water main via a combined fourteen (14) storage tank and pump station
sites. The WTP operators control and monitor the treatment and distribution of drinking water
from the treatment plant via a SCADA or Supervisory Control and Data Acquisition system.
The SCADA system is linked to each of the remote distribution system sites via radio
communications from the WTP. Data collected from each of the remote sites is transmitted back
to the WTP and the operators at the plant routinely interact with the SCADA system to make
decisions on water production, storage, and overall supply to the distribution system including
during emergency situations such as main breaks or fire events. The SCADA system is currently
the only method of data collection used for informing the operating staff on what changes are
occurring in the water supply and distribution system and how the operators need to respond.
Beyond immediate operations, the SCADA system eliminates the need for manned operations
at each remote site. It provides constant monitoring of tank and pump station operations.
SCADA also provides a level of security with immediate reports of any security breaches or
abnormal operating conditions. Having a reliable SCADA system also reduces the number of
patrols and manned visits to each of the remote sites reducing overall costs.
The current SCADA system has been in place since 1993 and the programming and operating
system, RSLogix 500, is outdated and the hardware is no longer supported by the
manufacture/vendor and will need to be replaced for continued WTP and remote operations. In
addition, the existing hardware has reached its capacity for installing new infrastructure controls
and devices required to communicate with tanks, towers, and pump stations.
Page 1447 of 1454
DISCUSSION
The Water Treatment Plant SCADA System Upgrade project provides for the replacement of the
existing Supervisory Control and Data Acquisition (SCADA) hardware and software at the Eagle
Point Water Treatment Plant and remote sites including the wells, pump stations, tanks, and
towers.
The programmable logic controllers (PLCs) and other major components of the existing SCADA
system have become obsolete. Additionally, very little of the softening, filtering, and sludge
treatment equipment at the WTP is currently monitored by SCADA. It is desirable to install an
Ethernet network and add additional control panels in select locations within the WTP to connect
important instruments and include provisions for future additions.
The existing SCADA software at the WTP is not compatible with the software packages
currently in use at the W&RRC. To improve efficiencies associated with problem solving or cross
training of staff, it would be desirable for the replacement SCADA system WTP software to be
compatible with, and possibly integrated into, the W&RRC SCADA system.
Replacing the SCADA system at the WTP would not only replace outdated and obsolete
equipment, hardware and software, it would also provide an opportunity to make operational
efficiency improvements.
While the current SCADA system is capable of collecting and reporting chlorine, pH, turbidity,
flow, and pressure measurements at the WTP, with chlorine, tank elevations, pressures and
intrusion alarms reporting back from the remote sites, there are additional monitoring
possibilities. With added SCADA controls, new analyzers could be introduced to provide further
on-line measurements including flow and pressure readings at the pressure reducing vaults,
distribution system flow measurement reporting as part of a District Metered Zone program to
reduce and detect leaks and main breaks, and research continues in the water industry, the
possibility of on-line monitoring for the detection of contaminants in the distribution system.
An additional benefit of a replacement SCADA system in coordination with the change from
radio communications to fiber optic communication (the fiber optic project will be under a
separate RFP) includes the option to enhance security at the remote sites. Such security
measures would include the ability to add video cameras, motion detectors, contact switches,
keypad entry devices and card readers, which can be interfaced directly to the SCADA system
and provide live information back to the operators.
The city selected Strand Associates through the public RFP process to complete the design,
specifications and assist the city through the SRF loan application procedure. The Strand design
team completed the design and bidding documents, and the city has received an approved Iowa
DNR preliminary engineering report letter dated April 29, 2024.
The scope and bidding documents were prepared, and the project was publicly bid.
DISCUSSION
Sealed bids for the Eagle Point Water Plant Supervisory Control and Data Acquisition (SCADA)
Upgrade were received and publicly opened on October 17, 2024. Westphal & Company, Inc,
of Dubuque, Iowa submitted the apparent low bid in the amount of $1,345,500. A summary of
the bid proposals received is as follows:
2
Page 1448 of 1454
Item No.
Contractor Name
Lump Sum Bid Amount
1
Westphal & Company, Inc.
$1,345,500.00
2
The Esco Group (Marion IA)
$1,420,000.00
3
Altronex Control Systems (Plymouth MN)
$1,696,300.00
The lump sum bid of $1,345,500.00 is 27% lower than the engineer's estimate of $1,850,000.00.
The execution of the contract may be delayed pending approval from the Iowa Finance Authority
(IAF).
BUDGET IMPACT
The estimate of probable and awarded costs for the project are summarized as follows:
Description
Estimate
Award
Planning and Design
$47,700
$47,700
Construction plus Other: Materials
$1,850,000
$1,345,500
Construction Admin/ Construction Engineering
$65,100
$65,100
Contingency 10%
$196,000
$196,000
Fees
$10,794
$10,794
Total Project Cost, rounded to the nearest $1,000
2.170.000*
$1,665,094
The funding summary is:
CIP
Description
Funding Source
Amount
4281000001
SCADA and Communications
SRF
$1,665,094
p.
Total Project Funding
11&65.094
Of the SRF funds in the amount of $1,665,094, the project has adequate funding for the total
construction cost of $1,345,500.
ACTION TO BE TAKEN
I respectfully request that the City Council award the construction contract for Eagle Point Water
Plant Supervisory Control and Data Acquisition (SCADA) Upgrade, through the adoption of the
enclosed resolution, to Westphal & Company, Inc. of Dubuque, Iowa, in the amount of
$1,345,500.
cc: Jennifer Larson, Chief Financial Officer
Nick Connolly, Water Operations Supervisor
3
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F:\Users\Water\ENGINEERING\Projects - City Projects\Projects - ACTIVE (City)\SCADA Upgrade and Fiber Optic
Communication (2020-2022)\Council\Award\Construction Contract
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Prepared by Christopher Lester Water Department 1902 Hawthorne St. Dubuque IA 52001 (563) 589-4291 Return to
Adrienne N. Breitfelder City Clerk City of Dubuque, 50 W. 13th St. Dubuque, IA 52001 (563) 589-4100
RESOLUTION NO. 387-24
AWARDING PUBLIC IMPROVEMENT CONSTRUCTION CONTRACT FOR THE
EAGLE POINT WATER PLANT SUPERVISORY CONTROL AND DATA
ACQUISITION (SCADA) UPGRADE PROJECT
WHEREAS, sealed proposals have been submitted by contractors for the
Eagle Point Water Plant Supervisory Control and Data Acquisition (SCADA)
Upgrade Project, (the Project) pursuant to Resolution No. 275-24 and Notice to
Bidders published on the City of Dubuque, Iowa website and plan room service
wide circulation on the 5th day of September 2024; and
WHEREAS, said sealed proposal was opened and read on the 17th day of
October 2024 and it has been determined that Westphal and Company, Inc. of
Dubuque, Iowa submitted low bid in the amount of $253,434.00, plus Alternate A
in the amount of $38,552.00, with an hourly rate of $381.00/HR, and is the lowest
responsive, responsible bidder for the Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL FO
THE CITY OF DUBUQUE, IOWA.
SECTION 1. That a Public Improvement Construction Contract for the
Project is hereby awarded to Westphal and Company, Inc. of Dubuque, Iowa and
the City Manager is hereby directed to execute a Public Improvement Construction
Contract on behalf of the City of Dubuque for the Project.
Passed, adopted and approved this 18th day of November 2024.
B ad . Ca 'a agh, Mayor
Attest: v
Adrienne N. Breitfelder,`City Clerk
Bids Received: 2 P.M.
October 17, 2024
CITY OF DUBUQUE
DUBUQUE, IOWA
DUBUQUE WATER SCADA UPGRADE
IDNR SRF #FS-31-23-DWSRF-080
BID TABULATION SUMMARY
STRAND ASSOCIATES, INC.°
910 West Wingra Drive
Madison, WI 53715
Bidder
Bid Bond
and
or
Addenda
Lump Sum
Address
Guarantee
Acknowled ed
Bid
Westphal & Company, Inc.
10%
Yes
$1,345,500.00
750 Cedar Cross Road
Dubuque, IA 52003
The ESCO Group
10%
Yes
$1,420,000.00
3450 Third Street
Marion, IA 52302
Altronex Control Systems
10%
Yes
$1,696,300.00
13005 16th Avenue North
Plymouth, MN 55441
Reviewed by:
1154.084\JSC:Ier\R:\MAD\Documents\Specifications\Archive\2024\Dubuque, City of (IA)\1154.084.FS-31-23-DWSRF-080.jsc\(14) Bid Tabs\Dubuque.FS-31-23-DWSRF-080.BT1.docx
Page 1452 of 1454
6 : A =I
STRAND
ASSOCIATES®
Excellence in Engineeringsm
Strand Associates, Inc.®
910 West Wingra Drive
Madison, WI 53715
(P) 608.251.4843
www.strand.com
October 18, 2024
Mr. Christopher Lester
City of Dubuque
1902 Hawthorne Street
Dubuque, IA 52001
Re: Dubuque Water SCADA Upgrade
IDNR SRF #FS-31-23-DWSRF-080
City of Dubuque, Iowa
Dear Chris,
Bids for the above -referenced Project were opened on October 17, 2024. Three Bids were received with
the resulting Bid tabulation enclosed. The low Bid of $1,345,500 was less than ENGINEER's opinion of
probable construction cost.
Westphal & Company, Inc. of Dubuque, Iowa, was the apparent low Bidder at $1,345,500. The Bid
included a Bid Bond for 10 percent and Addendums No. 1 through No. 3 were acknowledged. The Bid
is deemed to be responsive.
Strand Associates, Inc.® has previously worked with Westphal & Company, Inc. on projects for
Emmi Roth. For those projects, the owner determined Westphal & Company, Inc. to be responsible.
Sincerely,
STRAND ASSOCIATES, INC.®
son S. Carden
Enclosure
1154.084VSC:1AerR:AMADADo euisASpecifimtimsAArchiveA2024VDubuque, City of(IA)A1154.084.FS-31-23-DWSRF-080.jsA(16) Speoif tionLetters\(a) Resulting Sid TabulationA101824.docx
Arizona I Illinois I Indiana I Iowa I Kentucky I Ohio I Tennessee I Texas I Wisconsin
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