2024 Maintenance Dredging Project No. 1 - Acceptance of Public Improvement Construction Contract Copyrighted
December 2, 2024
City of Dubuque CONSENT ITEMS # 9.
City Council
ITEM TITLE: 2024 Maintenance Dredging Project No. 1 - Acceptance of
Public Improvement Construction Contract - Project Number:
5546000001-304-67990 Harbor Area Dredging
SUMMARY: City Manager recommending City Council adopt the attached
resolution to accept the Public Improvement Construction
Contract and to authorize the payment of the contract amount
of$311,300.00 to Newt Marine Service for the 2024
Maintenance Dredging Project No. 1.
RESOLUTION Accepting The 2024 Maintenance Dredging
Project No. 1 And Authorizing Final Payment To The
Contractor
SUGGUESTED Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
1. MVM Memo
2. 2024 Maintenance Dredging Project No. 1 - Council Staff Acceptance MEMO
3. 2024 Maintenance Dredging Project - Acceptance Resolution
4. 2024 Maintenance Dredging Project - Engineers Cert of Completion
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Dubuque
THE CITY OF �
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 2024 Maintenance Dredging Project No. 1
Acceptance of Public Improvement Construction Contract
Project Number: 5546000001-304-67990 Harbor Area Dredging
DATE: November 25, 2024
City Engineer Gus Psihoyos is recommending City Council adopt the attached
resolution to accept the Public Improvement Construction Contract and to authorize the
payment of the contract amount of$311,300.00 to Newt Marine Service for the 2024
Maintenance Dredging Project No. 1.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
�
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Bob Schiesl, Assistant City Engineer
Jenny Larson, Chief Financial Officer
Nathan Steffen, Civil Engineer
Page 156 of 645
Dubuque
THE CITY OF �
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TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: December 2, 2024
RE: 2024 Maintenance Dredging Project No. 1
Acceptance of Public Improvement Construction Contract
Project Number: 5546000001-304-67990 Harbor Area Dredging
INTRODUCTION
The enclosed resolution provides for the acceptance of the Public Improvement
Construction Contract for the 2024 Maintenance Dredging Project No. 1.
BACKGROUND
In the fall of 2022, Dubuque Marina submitted a Boating Infrastructure Grant (BIG Tier
1) application to the lowa DNR for dredging the marina to provide transient boaters, and
boaters who operate vessels 26 feet or larger, access to docking and safe harbor
facilities, including fueling, pump-out, bathroom and shower facilities, access to clean
water, electricity, and other utilities.
In February 2023, Dubuque Marina was notified by the lowa DNR that they were
awarded $200,000 in BIG Tier 1 grant funding. During the grant development process, it
became apparent that it would be challenging for Dubuque Marina to administer and
comply with all the federal grant requirements.
Based on the potential challenges for Dubuque Marina to successfully administer a
federal BIG Tier 1 grant funded project, the lowa DNR approached the City to inquire if
the City would be interested in becoming the BIG Tier 1 Grant Recipient and be the
responsible lead agency for administering the federal grant.
Since the City regularly performs maintenance dredging projects and has successfully
completed two (2) previous BIG grant funded project, City staff supported assuming the
lead agency role for the 2022 BIG Tier 1 grant to perform maintenance dredging at
Dubuque Marina.
Since the Dubuque Marina was the original grant applicant, for the City to become the
Grant Recipient, the City was required to submit a new, separate application to the U.S.
Fish and Wildlife Service (USFWS) and lowa DNR for the 2022 Boating Infrastructure
Tier 1 Grant. In August 2023, per Resolution 248-23, the City Council authorized staff to
submit the 2022 Boating Infrastructure Tier 1 Grant application.
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In November 2023, the City received the Notice of Award from the lowa DNR / USFWS
for the BIG Tier 1 Grant, and per Resolution 379-23, the City Council authorized the
execution of the BIG Tier 1 Subrecipient Grant Agreement.
DUBUQUE MARINA FUNDING AGREEMENT
In November 2023, per Resolution 380-23, the City Council authorized the execution of
a Funding Agreement between the City and Dubuque Marina, Inc. for the partnership
agreement to provide the required local match funding ($117,500) for the 2022 BIG Tier
1 Grant to perForm maintenance dredging at Dubuque Marina
BIG TIER 1 GRANTS - DREDGING PLAN
Upon reviewing the BIG grant eligible scope of work for maintenance dredging, and
after discussions with Dubuque Marina and lowa DNR staff, City proposed a 2-phase
dredging project to support the local and regional transient boating at the marina.
The objective and scope of work for the 2024 Maintenance Dredging Project No. 1,
utilizing the 2022 BIG TIER 1 Grant funding was to perForm maintenance dredging
within the approximate area shown in Figure 1, to an approximate river bottom elevation
of 586-Ft., which will provide adequate depth for transient boats 26 feet in length or
greater and will create a safe open water for navigating vessels from the Peosta
Channel to and from the marina transient docks.
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2024 Maintenance Dredging
� ,�.'�°"" � Project No. 1
�. 3.DeQP ' - 2022 BIG Tier 1 Grant
3�_<�o..p �qs„R.,SE 7 Funding used to perForm
°°°F dred in within the area
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_ � • � Q 2024 Maintenance Dredging
�'' �, "a Project No. 2
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Q 2022 BIG GR4NT p /'+ }
DREDGEAREA . 2024 pl`j Tier 1 Grant L�
2024 BIG GRANT "� `" t� ' ' '/� `a.�'.�'�5't in funding to perform
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Figure 1 - Dubuque Marina Areas to be Dredged '�
2
Page 158 of 645
In September 2023, per Resolution 284-23, the City Council authorized staff to submit
the 2024 Boating Infrastructure Tier 1 Grant application. The objective and scope of
work for the proposed 2024 Maintenance Dredging Project No. 2, utilizing the 2024 BIG
Grant funding is to continue with the completion of maintenance dredging within the
area shown in Figure 1, to an approximate river bottom elevation of 586-Ft. This will
create a larger open waterway for navigating transient vessels from the Peosta Channel
to and from the marina transient docks and provide safe access to the existing transient
dock for fuel, water, and holding tank pump-out. On July 11th, 2024, the lowa DNR
Commission approved the 2024 BIG Tier 1 grant award and the Subrecipient Grant
Agreement and per Resolution 307-24, the grant agreement was executed.
The 2024 Maintenance Dredging Project No. 2, utilizing the 2024 BIG Grant funding is
planned to be completed next year.
RECOMMENDATION
I recommend that the City Council accept the Public Improvements and authorize the
payment of $311,300.00 to Newt Marine Service for the 2024 Maintenance Dredging
Project #1.
3
Page 159 of 645
BUDGET IMPACT
The project cost for the 2024 Maintenance Dredging Project No. 1 is summarized in the
following table:
Description Cost Estimate Award Final Cost
Dredge Construction - Dubuque Marina $ 287,500.00 $ 312,000.00 $311,300.00
Contingency (Over Dredge Depth) 30,000.00 5,000.00 0.00
Total Construction Cost Estimate $ 317,500.00 $ 317,500.00 $311,300.00
The proposed project funding is summarized as follows:
Project Number Fund Description Fund Amount
HarborArea Dredging (BIG TIER 1 Grant) $ 196,119.00
5546000001-304-67990
Private Participation - Dubuque Marina 115,181.00
Total Project Funding $ 311,300.00
REQUESTED ACTION
The City Council is requested to adopt the attached resolution to accept the Public
Improvement Construction Contract and to authorize the payment of the contract
amount of $311,300.00 to Newt Marine Service for the 2024 Maintenance Dredging
Project No. 1.
cc: Jenny Larson, Chief Financial Officer
Bob Schiesl, Assistant City Engineer
Nathan Steffen, Civil Engineer
George Scholten, lowa DNR
Dubuque Marina
F:\PROJECTS\DREDGING PROJECTS\2024 Maintenance Dredge\Council &Staff Documents\Project#1Wward
4
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Prepared by Gus Psihoyos City of Dubuque Engineering 50 W. 13" St Dubuque IA 52001 (563)589-4270
Return to Adrienne N. Breitfelder City Clerk City of Dubuque, 50 W. 131h St. Dubuque, IA 52001 (563)589-4100
RESOLUTION NO. 389-24
ACCEPTING THE 2024 MAINTENANCE DREDGING PROJECT NO. 1 AND
AUTHORIZING FINAL PAYMENT TO THE CONTRACTOR
WHEREAS, the public improvement contract for the 2024 Maintenance Dredging
Project No. 1, (the Project) has been completed by the Contractor, Newt Marine Service
of Dubuque Iowa (Contractor), the City Engineer has examined the work and
recommends that the Project be accepted; and
WHEREAS, the final contract amount for the Project is $311,300.00; and
WHEREAS, the Contractor has previously been paid $202,867.75, leaving a credit
refund balance of $108,432.25,
WHEREAS, the City Council finds that the recommendation of the City Engineer
should be accepted.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved, and the
Project is hereby accepted.
Section 2. The Finance Director is hereby directed to pay the Contractor for the
balance of the retainage of $108,432.25 as provided in Iowa Code chapter 573, and to
pay such retainage in accordance with the provisions of Iowa Code chapter 573 or Iowa
Code chapter 26.13.
Passed, approved and adopted this 2nd day of December 2024.
Attest:
- 01,
Adrienne N. Breitfelder, City Clerk
Brad nagh, Mayor
Prepared bv Robert Schiesl City of Dubuque Enqineerinq 50 W. 13�h St. Dubuque, IA 52001 (563)589-4270
Return to Adrienne N. Breitfelder City Clerk City of Dubuque,50 W. 13�h St. Dubuque, IA 52001 (563)589-4100
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE 2024
MAINTENANCE DREDGING PROJECT NO. 1
The undersigned City Engineer of the City of Dubuque, lowa, hereby certifies that
he has inspected the 2024 Maintenance Dredging Project No. 1 and work has been
performed in compliance with the terms of the Public Improvement Contract, and that the
total project cost of the completed work is $311,300.00.
Dated this 22nd day of November 2024.
_� ��_ ���
— U
Gus Psihoyos, City Engineer
Filed in the office of the City Clerk on the 22nd day of November 2024.
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Adrienne N. Breitfelder, City Clerk
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