Seippel Road Water Main Lowering Project - Acceptance of Copyrighted
December 2, 2024
City of Dubuque CONSENT ITEMS # 10.
City Council
ITEM TITLE: Seippel Road Water Main Lowering Project - Acceptance of
Public Improvement Construction Contract - Project Code:
4281000059
SUMMARY: City Manager recommending City Council adopt the attached
resolution to accept the Public Improvement Construction
Contract and to authorize the payment of the contract amount
of$172,651.98 to Top Grade Excavating, Inc. of Farley, lowa,
for the Seippel Road Water Main Lowering Project.
RESOLUTION Accepting The Seippel Road Water Main
Lowering Project And Authorizing Final Payment To The
Contractor
SUGGUESTED Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
1. MVM Memo
2. Seippel Road Water Main Lowering Project - Acceptance Memo
3. Seippel Road Water Main Lowering Project - Acceptance Resolution
4. 3 Engineer's Certificate of Completion
5. Kwik Trip Reimbursement Breakdown
6. 2023-12-18 City Kwik Trip Dev Agreement - Seippel Airborne Intersection - Fully
Executed
Page 163 of 645
Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Seippel Road Water Main Lowering Project
Acceptance of Public Improvement Construction Contract
Project Code: 4281000059
DATE: November 25, 2024
City Engineer Gus Psihoyos is recommending City Council adopt the attached
resolution to accept the Public Improvement Construction Contract and to authorize the
payment of the contract amount of$172,651.98 to Top Grade Excavating, Inc. of Farley,
lowa, for the Seippel Road Water Main Lowering Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
�
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Page 164 of 645
Dubuque
THE CITY OF �
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TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: November 22, 2024
SUBJECT: Seippel Road Water Main Lowering Project
Acceptance of Public Improvement Construction Contract
Project Code: 4281000059
INTRODUCTION
The enclosed resolution provides for the acceptance of the Public Improvement
Construction Contract for the Seippel Road Water Main Lowering Project located at the
intersection of Seippel and Airborne Road.
BACKGROUND
By Resolution 411-23 on December 18, 2023, City Council approved an agreement
between the City of Dubuque and Kwik Trip, Inc. (KTI) for construction of certain off-site
public roadway and utility improvements at the intersection of Seippel Road and
Airborne Road related to the proposed site improvements by KTI. A copy of the
agreement and Council memos are attached.
KTI is developing an 8.3-acre site located at the southeast quadrant of the intersection
of Seippel Road and Airborne Road. The proposed site development includes a KTI
convenience store and gas station which will include both car/truck and semi fueling
stations.
During the site plan review process, the City requested that KTI hire a consultant to
perform a Traffic Impact Study due to the fact that convenience stores and gas stations
are high traffic generator land uses. Based on projected growth and development in the
surrounding areas, the traffic study recommended that future capacity improvements
may be warranted at the existing intersection of Seippel and Airborne roads, which
could include adding traffic signals with geometric modifications (additional thru and turn
lanes). As an alternate preferred option, the City is planning for the development of a
roundabout intersection at this location, which will meet the same standards of traffic
signals.
In coordination with the Kwik Trip site construction schedule, the City also planned to
lower the existing watermain and fiber optics utility, along with associated grading, on
the south side of Seippel Road just east of its intersection with Airborne Road to
accommodate construction of future intersection improvements at Seippel and Airborne.
In addition, the City offered KTI the option to lower the existing watermain and fiber
Page 165 of 645
optics utility, along with associated grading, along the remainder of the KTI site's
northern frontage to increase visibility to their site as part of the City project and KTI
agreed. KTI is responsible for reimbursing the City their share the actual construction
costs of the watermain, fiber optics, and grading project for their share in accordance
with the agreement per Resolution 411-23 between City of Dubuque and KTI.
DISCUSSION
The Seippel Road Water Main Lowering Project was completed by Top Grade
Excavating, Inc. of Farley, lowa in the final contract amount of $172,651.98 which is a
7.3% decrease from the original contract in the amount of$186,275.20.
The improvements included the following:
• Installation of approximately 500-feet of 12-inch ductile iron water main
• The new water main was installed at a lower depth and the existing water
main will be removed and salvaged
• Installation of 2 fire hydrants
• Installation of a 12-inch water main stub for the extension of 12-inch water
main along the Airborne Road frontage by KTI.
• Installation of a 6-inch water main stub for the extension of a 6-inch water
service line by KTI to service their site.
• Lowering of approximately 100 feet of City fiber optic conduit
• Excavating and hauling approximately 2,300 cubic yards of soil to an off-site
location to complete the associated grading.
RECOMMENDATION
I recommend that the City Council accept the Public Improvements and authorize the
payment of $172,651.98 to Top Grade Excavating, Inc. for the Seippel Road Water
Main Lowering Project.
BUDGET IMPACT
The project cost summary for the Seippel Road Water Main Lowering Project is as
follows:
Description Estimate Award Final
Construction Contract $ 258,000.00 $186,275.20 $172,651.98
Contingency $25,800.00 $25,800.00 $00.00
Engineering & Inspection $38,700.00 $38,700.00 $18,280.24
Total Construction Cost $ 322,500.00 $ 250,775.20 $ 190,932.22
Page 166 of 645
The project funding summary is as follows:
Project No. Fund Description Fund Amount
4281000059 Seippel Rd. Watermain Lowering $101,769.41
Kwik Trip Contribution $89,162.81
Total Project Funding $ 190,932.22
Upon final acceptance, an invoice for reimbursement will be sent to KTI in the amount of
$89,162.81 for their share of the project in accordance with the agreement per
Resolution 411-23 between City of Dubuque and KTI. A copy of the reimbursement
breakdown is attached.
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolution to accept the Public
Improvement Construction Contract and to authorize the payment of the contract
amount of $172,651.98 to Top Grade Excavating, Inc. of Farley, lowa, for the Seippel
Road Water Main Lowering Project.
Attach.
Prepared by: Nathan Steffen, Civil Engineer
cc: Chris Lester, Water Department Director
Jenny Larson, Chief Financial Officer
Bob Schiesl, Assistant City Engineer
Nate Kieffer, Land Surveyor
Charlie Gau, Water Engineering Assistant
Trent Kastenschmidt, Kwik Trip, Inc.
Troy Mleziva, Kwik Trip, Inc.
Page 167 of 645
Prepared by Gus Psihovos City of Dubuque Engineering 50 W. 13" St. Dubuque IA 52001 (563)589-4270
Return to Adrienne N. Breitfelder City Clerk City of Dubuque, 50 W. 13'" St. Dubuque, IA 52001 (563)589-4100
RESOLUTION NO. 390-24
ACCEPTING THE SEIPPEL ROAD WATER MAIN LOWERING PROJECT AND
AUTHORIZING FINAL PAYMENT TO THE CONTRACTOR
WHEREAS, the public improvement contract for the Seippel Road Water Main
Lowering Project, (the Project) has been completed by the Contractor, Top Grade
Excavating, Inc. of Farley Iowa (Contractor), the City Engineer has examined the work
and recommends that the Project be accepted; and
WHEREAS, the final contract amount for the Project is $172,651.98; and
WHEREAS, the Contractor has previously been paid $164,019.38, leaving a
balance of $8,632.60; and
WHEREAS, the City Council finds that the recommendation of the City Engineer
should be accepted.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved, and the
Project is hereby accepted.
Section 2. The Finance Director is hereby directed to pay the Contractor for the
balance of the retainage of $8,632.60 as provided in Iowa Code chapter 573, and to pay
such retainage in accordance with the provisions of Iowa Code chapter 573 or Iowa Code
chapter 26.13.
Passed, approved and adopted this 2nd day of December 2024.
Attest:
Adrienne N. Breitfelder, City Clerk
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CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE SEIPPEL ROAD
WATER MAIN LOWERING PROJECT
The undersigned City Engineer of the City of Dubuque, lowa, hereby certifies that
he has inspected the Seippel Road Water Main Lowering Project and work has been
performed in compliance with the terms of the Public Improvement Contract, and that the
total cost of the completed work is $190,932.22.
Dated this 22nd day of November 2024.
Gus Psihoyos, City Engineer
Filed in the office of the City Clerk on the 22�d day of November 2024.
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Adrienne N. Breitfelder, CMC City Clerk
Page 169 of 645
THECITYOF Gity of Dubuque, ��Wa
Reinbursement
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Masterpiece on the Mississippi
Seippel Road Water Main Lowering
CONTRACT COST CITY OF DUBUQUE PORTION KWIK TRIP PORTION
LINE BID ITEM DESCRIPTION
NO. QUANTITY UNIT UNIT COST Percent QUANTITY AMOUNT Percent QUANTITY AMOUNT Comments
Responsibility Responsibility
�
Division 2010 - Earthwork, Subgrade, and Subbase '
1 Topsoil, On-site ' 743.00 CY ' $ 6.40 ' CY 50% 371.50 ; $ 2,377.60 ' 50% 371.50 $ 2,377.60
2 Excavation, Class 10 1850.00 CY ; $ 7.10 ' CY 50% 925.00 ; $ 6,567.50 ' 50% 925.00 $ 6,567.50
Division 3010 - Trench Excavation and Backfill ' '
3 Replacement of Unsuitable Backfill Material, Gr 30, (Modified Subbase � 363.32 TON ; $ 7.90 ' TON 50°/o 181.66 ; $ 1,435.11 ' 50% 181.66 $ 1,435.11
4 Trench Compaction Testing 1.00 j � LS ' $ 1,000.00 � LUMP SUM ' 50% 0.50 ; $ 500.00 ' 50% 0.50 $ 500.00
5 Class I, Bedding Material, 1° Commercial Clean Stone 216.08 TON ; $ 35.00 ' TON 50% 108.04 ; $ 3,781.40 50% 108.04 $ 3,781.40
Division 5010 - Pipe and Fittings
6 Water Main, Trenched, DIP, 6" 24.25 LF ; $ 59.00 LF 0% 0.00 i $ - ' 100% 24.25 $ 1,430.75 KwikStarPrivateServiceLine
' Kiwk Star 50%of 533.25' & 6" Equivalent Price(43.9%)of 18'
Airborne Stub to South. (6" Material Price$29 per foot from
Switch Homes Invoice 7-26-24, 12" Material Price of$66 per
7 Water Main, Trenched, DI P, 12° 551.25 LF $ 100 00 LF 50% 276.73 � $ 27,672.75 50% 274.52 $ 27,452.25 foot from Seippel Quote 5-29-24--29/66=43.9%
8 Fittings, DI Tee, 12x6 1.00 EA $ 764.00 EACH 0% 0.00 ; $ - ' 100% 1.00 $ 764.00 Kwik Star Private Service Line
' 50%of Tee Crossing Seippel;76J%of Tee Stub to Airborne,
� o o based on equivalent price for 12x6 Tee, per item#8
9 Fittings, DI Tee, 12x12 2.00 EA $ 996 00 EACH 38/0 0.77 ! $ 763.99 ' 62/0 1.23 $ 1,228.01
10 Fittings, DI Bend, 11 1/4 Deg, 12" 1.00 EA $ 587 00 ; EACH 50% 0.50 ; $ 293.50 ' 50% 0.50 $ 293.50
11 Fittings, DI Bend, 22 1/2 Deg, 12" 1.00 EA $ 607.00 ; EACH 50% 0.50 '; $ 303.50 ' 50% 0.50 $ 303.50
12 Fittings, DI Bend, 45 Deg, 12° 2.00 EA $ 678.00 : EACH 50% 1.00 ; $ 678.00 ' 50% 1.00 $ 678.00
13 Fittings, DI Cap or Plug, 6" 1.00 EA $ 229 00 EACH 0% 0.00 i $ - ' � 100% 1.00 $ 229.00
I ' Kiwk Star 63.7%(Price for 6"Cap) Based on equivalent price
14 Fittings, DI Cap or Plug, 12" 1.00 EA $ 359 00 : EACH 36% 0.36 ; $ 130.32 ' 64% 0.64 $ 22g.gg for 6"Cap, per item#13
15 Fittings, DI Sleeve, 12" 2.00 EA $ 250.00 EACH 50% 1.00 ; $ 250.00 ' 50% 1.00 $ 250.00
16 Joint Restraint, Bell Harness, 12" 1.00 EA $ 893.00 ! EACH 50% 0.50 ; $ 446.50 ' 50% 0.50 $ 446.50
17 Joint Restraint, Mega lug, 6" 4.00 EA $ 218.00 � EACH 0% 0.00 ; $ - ' 100% 4.00 $ 872.00
18 Joint Restraint, Mega lug, 12" 31.00 EA $ 382 00 ; EACH 50% 15.50 ' $ 5,921.00 ' 50% 15.50 $ 5,921.00
19 Water Main Removal 514.00 LF $ 10.00 � LF 50% 257.00 $ 2,570.00 ' 50% 257.00 $ 2,570.00
20 Removal and Salvage - Water Main Fittings and Appurtenances 1.00 LS ; $ 1,500.00 LUMP SUM j 50% 0.50 ; $ 750.00 ' 50% 0.50 $ 750.00
Division 5020 - Valves, Fire Hydrants, and Appurtenances '
21 ' Valve, Gate, 6" ' 1.00 EA ; $ 2,036.00 EACH 0% 0.00 ; $ - 100% 1.00 $ 2,036.00 Kwik Star Private Service Line
22 'Valve, Gate, 12" 4.00 EA $ 4,568.00 ; EACH 50% 2.00 ; $ 9,136.00 ' 50% 2.00 $ 9,136.00
23 Fire Hydrant ' 2.00 EA ' ; $ 8,929.00 ' EACH 50% 1.00 ; $ 8,929.00 ' 50% 1.00 $ 8,929.00
24 Fire Hydrant Assembly Removal 2.00 EA $ 286.00 EACH 50% 1.00 ; $ 286.00 ' 50% 1.00 $ 286.00
Division 8030 - TemporaryTraffic Control '
25 Temporary Traffic Control 1.00 LS ; $ 2,350.00 ' LUMP SUM : 50% 0.50 ; $ 1,175.00 ' 50% 0.50 $ 1,175.00
Division 9010 - Seeding '
26 Conventional - Seeding, Type 4, by AC 0.39 AC $ 800.00 ' ACRE 50°/o 0.20 ; $ 156.00 50% 0.20 ' $ 156.00
27 Hydraulic - Seeding, Fertilizing, and Mulching, Type 1, by AC 0.00 AC ; $ 4,000.00 ACRE 50% 0.00 ; $ - ' 50% 0.00 $ -
' Division 9040 - Erosion and Sediment Control ' ' '
28 Filter Socks, 12° 100.00 LF ; $ 3.00 LF 50°/a 50.00 $ 150.00 50% 50.00 $ 150.00
29 Filter Socks, Removal 100.00 LF $ 0.50 ! LF 50% 50.00 i $ 25.00 ' 50% 50.00 $ 25.00
30 Silt Fence or Silt Fence Ditch Check, Installation 660.00 LF $ 2.25 � LF 50% 330.00 ; $ 742.50 ' 50% 330.00 $ 742.50
31 �Silt Fence or Silt Fence Ditch Check, Removal of Sediment 0.00 LF $ 0.20 ; LF 50% 0.00 ; $ - ' 50% 0.00 $ -
32 Silt Fence or Silt Fence Ditch Check, Removal of Device 0.00 LF $ 0.20 � LF 50% 0.00 ! $ - ' 50% 0.00 $ -
33 Stabilized Construction Entrance by Ton 0.00 TON $ 24 00 TON 50% 0.00 ; $ - ' 50% 0.00 $ -
34 Erosion Control Mulching, Conventional Mulching, by AC � 0.39 AC ; $ 800.00 � ACRE 50% 0.20 ' $ 156.00 ' 50% 0.20 $ 156.00
35 Inlet Protection Device, Installation 4.00 EA $ 150.00 � EACH 50% 2.00 ; $ 300.00 ' 50% 2.00 $ 300.00
36 'Inlet Protection Device, Maintenance ' 4.00 EA ' ; $ 25.00 EACH 50% 2.00 ; $ 50.00 ' 50% 2.00 $ 50.00
Division 11,020 - Mobilization :
37 'Mobilization 1.00 LS ; $ 14,205.00 LUMP SUM ' 50% 0.50 ; $ 7,102.50 ' 50% 0.50 $ 7,102.50
'Special Provisions - Non-Standard Project Items
38 Lower/Relocate Existing Fiber Conduit 105.00 LF ; $ 16.00 LF 50% 52.50 ; $ 840.00 ' 50% 52.50 $ 840.00
Engineering & Inspection 100% $ 18,280.24
� City Total ; $ 101,769.41 Kwik Trip Total $ 89,162.81
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