Proof_City Council Proceedings 11.04.24City of Dubuque
City Council
CONSENT ITEMS # 1.
Copyrighted
December 16, 2024
ITEM TITLE: Minutes and Reports Submitted
SUMMARY: City Council Proceedings of December 2, 2024; Five Flags
Civic Center Advisory Commission of September 9, 2024;
Historic Preservation Commission of October 17, 2024; Long
Range Planning Advisory Commission Draft Minutes of
November 20, 2024; Park and Recreation Commission of
November 12, 2024; Resilient Community Advisory
Commission of October 3, 2024; Proof of Publication for City
Council Proceedings of November 4, 2024.
SUGGUESTED Receive and File
DISPOSITION:
ATTACHMENTS:
1. 12 2 24 City Council Minutes
2. Five Flags Civic Center Commission Minutes
3. Historic Preservation Commission Minutes
4. Long Range Planning Advisory Commission Draft Minutes
5. Park and Recreation Commission Minutes
6. Resilient Community Advisory Commission Minutes
7. Proof of Publication for City Council Proceedings of 11.4.24
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STATE OF IOWA SS:
DUBUQUE COUNTY
CERTIFICATE OF PUBLICATION
I, Kathy Goetzinger, a Billing Clerk for Woodward
Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald, a newspaper of general
circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the
attached notice was published in said newspaper on the
following dates:
11/13/2024
and for which the charge is 397.29
Subscribed to before me, a Notary Public in and
Dubuque County, Iowa,
this 13th day of November, 2024
, �'/ -1
-?-, �-
Notary C
s in and for Dubuque County, Iowa.
„�P1At 8� JANET K. PAPE
z° Commission Number 199659
My Commission Expires
gown 12/11/2025
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Ad text
CITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
SPECIAL SESSION
The Dubuque City Council met in special session at 5:30 p.m.
on November 4, 2024, in the second -floor Council Chambers of
the Historic Federal Building, 350 W. 6th Street.
Present: Mayor Cavanagh; Council Members Farber, Jones,
Resnick, Roussell, Sprank, Wethal; City Manager Van Milligen,
City Attorney Brumwell.
Mayor Cavanagh read the call and stated this is a special
session of the City Council called for the purpose of
conducting work sessions on Microsoft Co -Pilot Implementation
and a Grant Initiatives and Grant Funding update.
WORK SESSIONS
Microsoft Co -Pilot Implementation
Chief Information Officer Chris Kohlmann presented on the
Citys strategy and plans for the implementation of Microsoft
Copilot. City Council Members discussed the upcoming launch of
the National League of Cities (NLC) Pilot on Artificial
Intelligence (An, anticipated future developments in Al, and
expressed interest in learning more about the training that
will be provided to city staff. This work session concluded at
5:59 p.m.
Update on Grant Initiatives and Grant Funding
Director of Strategic Partnerships Teri Goodmann, Technical
Grant Analyst/Assistant Justin Thiltgen, and Andrew Seth of
Sustainable Strategies DC provided an update on grant
initiatives and grant funding. A video message from President
Joe Biden congratulating Goodmann on her upcoming retirement
was also shown.
There being no further business, Mayor Cavanagh declared the
meeting adjourned at 6:29 p.m.
/s/Adrienne N. Breitfelder, CMC
City Clerk
CITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
REGULAR SESSION
The Dubuque City Council met in regular session at 6:30 p.m.
on November 4, 2024, in the second -floor Council Chambers of
the Historic Federal Building, 350 W. 6th Street.
Present: Mayor Cavanagh; Council Members Farber, Jones,
Resnick, Roussell, Sprank, Wethal; City Manager Van Milligen,
City Attorney Brumwell.
Mayor Cavanagh read the call and stated this is a regular
session of the City Council called for the purpose of
conducting such business that may properly come before the
City Council.
PLEDGE OF ALLEGIANCE
PROCLAMATIONS
1. Hospice and Palliative Care Month (November 2024) was
accepted by Executive Director Lavonne Noel and Board Member
Carole Caroll on behalf of Hospice of Dubuque.
2. National League of Cities Centennial Day (November 7,
2024) was accepted by Mayor Cavanagh on behalf of the City of
Dubuque.
3. The 150th Anniversary Year of the Sisters of the
Presentation (November 13, 2024) was accepted by Sisters
Carmen Hernandez, Marilyn Breen and Marilou Irons on behalf of
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the Sisters of the Presentation of the Blessed Virgin Mary of
Dubuque, Iowa.
4. Pancreatic Cancer Awareness Day (November 21, 2024) was
accepted by President Diane Oglesby on behalf of the Michael
W. Oglesby Foundation.
CONSENT ITEMS
Motion by Resnick to receive and file the documents, adopt
the resolutions, and dispose of as indicated. Seconded by
Farber. Motion carried 7-0.
1. Minutes and Reports Submitted: Airport Commission of
September 24, 2024; Arts & Cultural Affairs Advisory
Commission of September 24, 2024; Cable Television Commission
of February 28, 2024; Community Development Advisory
Commission of September 4, 2024; Equity and Human Rights
Commission of September 10, 2024; Five Flags Civic Center
Commission of June 13, 2024; Historic Preservation Commission
of September 19, 2024; Housing Commission of July 23, 2024;
Park and Recreation Commission of August 13 and September 10,
2024; Resilient Community Advisory Commission of September 5,
2024. Upon motion the documents were received and filed.
2. Notice of Claims and Suits: Jacqueline Fetter for
personal injury; Roger Wilming for vehicle damage; State Farm
Mutual Insurance a/s/o Casey Smith for vehicle damage. Upon
motion the documents were received, filed, and referred to the
City Attorney.
3. Disposition of Claims: City Attorney advising that the
following claims have been referred to Public Entity Risk
Services of Iowa, the agent for the Iowa Communities Assurance
Pool: Jacqueline Fetter for personal injury; Roger Wilming for
vehicle damage. Upon motion the documents were received,
filed, and concurred.
4. Approval of City Expenditures: Upon motion the documents
were received and filed, and Resolution No. 342-24 Authorizing
the Chief Financial Officer/City Treasurer to make certain
payments of bills that must be paid and approved for payment
in accordance with City procedures was adopted.
5. Reimbursement Resolution Fire Facilities and Equipment:
Upon motion the documents were received and filed, and
Resolution No. 343-24 Relating to the financing of proposed
projects and acquisitions to be undertaken by the City of
Dubuque, Iowa; establishing compliance with reimbursement bond
regulations under the Internal Revenue Code was adopted.
6. Tschiggfrie Parcel: Upon motion the documents were
received and filed, and Resolution No. 344-24 Accepting The
Deed To Certain Real Estate In Dubuque County, Iowa From
Edward And Joan Tschiggfrie was adopted.
7. City Hall Annex Roof Replacement Project - Project Code:
5565000001: Upon motion the documents were received and filed,
and Resolution No. 345-24 Accepting The City Hall Annex Roof
Replacement Project And Authorizing Final Payment To The
Contractor was adopted.
8. 2024-2026 Dubuque City Council Goals & Priorities
Handout: Upon motion the documents were received and filed.
9. Updated Housing Incentives - New Units Handout: Upon
motion the documents were received and filed.
10. Housing Commission Cross Representation Appointment:
Housing Commission requested City Council approval on the
appointment of commissioner Renee Kehoe, 1209 Lincoln Ave., to
the Cross Representation term on the Community Development
Advisory Commission that will expire on August 17, 2027. Upon
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motion the documents were received, filed, and approved.
11. Grass and weed cutting and garbage collection
assessments: Upon motion the documents were received and
filed, and Resolution No. 346-24 Authorizing The City To
Collect Delinquent Grass And Weed Cutting And Garbage
Collection Charges In Accordance With Title 6-4-3A And Title
6-8-2 Of The Code Of Ordinances Of The City Of Dubuque, Iowa
was adopted.
12. School Resource Officer Contract with Dubuque Community
School District: Upon motion the documents were received,
filed, and approved.
13. Iowa Department of Transportation HMA Resurfacing and
Paved Shoulders Project Notification: Correspondence from
Jesse Tibodeau, Assistant District Engineer, notifying the
City Council of HMA resurfacing and HMA paved shoulders on
US-20 from Swiss Valley to Old Highway Road. Upon motion the
documents were received and filed.
14. Signed Contract(s): Tricon General Construction, Inc.
for the Old Mill Road Lift Station and Force Main Project -
Phase 1. Upon motion the documents were received and filed.
15. Improvement Contracts / Performance, Payment, and
Maintenance Bonds: Eastern Iowa Excavating & Concrete, LLC for
the Iowa Amphitheater at Schmitt Island Bid Package 1: Site
Preparation. Upon motion the documents were received, filed,
and approved.
16. Approval of 2023 City Council Official Proceedings: Upon
motion the documents were received, filed, and approved.
17. Approving a Third Amendment to Development Agreement by
and between the City of Dubuque, Iowa and Union at the Marina,
LP adding Impact Housing Indiana Corp. as a Party: Upon motion
the documents were received and filed, and Resolution No.
347-24 Approving A Third Amendment To Development Agreement By
And Between The City Of Dubuque, Iowa And Union At The Marina,
LP was adopted.
ITEMS SET FOR PUBLIC HEARING
Motion by Roussell to receive and file the documents, adopt
the resolutions, and set the public hearings as indicated.
Seconded by Wethal. Motion carried 7-0.
1. Resolution Setting a Public Hearing on a Proposed
Development Agreement by and between the City of Dubuque and
Dubuque Racing Association, Ltd. Providing for the Issuance of
Urban Renewal Tax Increment Revenue Grant Obligations Pursuant
to the Development Agreement: Upon motion the documents were
received and filed and Resolution No. 348-24 Fixing The Date
For A Public Hearing Of The City Council Of The City Of
Dubuque, Iowa On A Development Agreement By And Between The
City Of Dubuque, Iowa And Dubuque Racing Association, Ltd.,
Including The Proposed Issuance Of Urban Renewal Tax Increment
Revenue Obligations Relating Thereto And Providing For The
Publication Of Notice Thereof was adopted setting a public
hearing for a meeting to commence at 6:30 p.m. on November 18,
2024 in the Historic Federal Building.
2. Iowa Amphitheater on Schmitt Island Project - Bid Backage
No. 2 (Utilities, Paving & Amphitheater Stage) - Initiate
Public Bidding Process and Setting Date for Public Hearing:
Upon motion the documents were received and filed and
Resolution No. 349-24 Iowa Amphitheater On Schmitt Island
Project - Bid Package No. 2 (Utilities, Paving & Amphitheater
Stage): Preliminary Approval Of Plans, Specifications, Form Of
Contract, And Estimated Cost; Setting Date Of Public Hearing
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On Plans, Specifications, Form Of Contract, And Estimated
Cost; And Ordering The Advertisement For Bids was adopted
setting a public hearing for a meeting to commence at 6:30
p.m. on November 18, 2024 in the Historic Federal Building.
3. Initiate Bid Process and Set Public Hearing for the
Bunker Hill Irrigation Replacement Project Phase 3: Upon
motion the documents were received and filed and Resolution
No. 350-24 Bunker Hill Golf Course Phase 3 Irrigation
Project: Preliminary Approval Of Plans, Specifications, Form
Of Contract, And Estimated Cost; Setting Date Of Public
Hearing On Plans, Specifications, Form Of Contract, And
Estimated Cost was adopted setting a public hearing for a
meeting to commence at 6:30 p.m. on November 18, 2024 in the
Historic Federal Building.
BOARDS/COMMISSIONS
Appointments were made to the following boards/commissions.
1. Catfish Creek Watershed Management Authority: One, 4-Year
term through July 16, 2028 (Vacant term of McGovern).
Applicant: William H. Hendricks, 1801 S. Grandview. Motion by
Jones to appoint Hendricks to the term. Seconded by Roussell.
Motion carried 7-0.
2. Equity and Human Rights Commission: One, 3-Year term
through January 1, 2026 (Vacant term of Sanchez). Applicants:
Luselena Bravo, 781 Cottage Place; Traci Phillipson, 2120
Rhomberg Ave. Upon roll call vote, Bravo was appointed to the
term, receiving all 7 votes.
PUBLIC HEARINGS
1. 2024 SRF Green Alley Project Public Hearing: Motion by
Wethal to receive and file the documents and adopt Resolution
No. 351-24 Approval Of Plans, Specifications, Form Of
Contract, And Estimated Cost For The 2024 SRF Green Alley
Project. Seconded by Sprank. Motion carried 7-0.
2. 2024 SRF Green Alley Project Special Assessments: Motion
by Jones to receive and file the documents and adopt
Resolution No. 352-24 With Respect To The Adoption Of The
Resolution Of Necessity Proposed For The SRF Green Alley Bid
2024 SRF Green Alley Project and Resolution No. 353-24
Approving Schedule Of Assessments And Estimate Of Total Cost
For The 2024 SRF Green Alley Bid Project. Seconded by Wethal.
Motion carried 7-0.
3. Petition to Vacate the Alley Right of Way in the block
bounded by Finley Street, Green Street, and Bunker Hill Road
in Finleys Addition in the City of Dubuque, Iowa For Vacating
Petition (Agreement Between City of Dubuque and Interstate
Power and Light): Motion by Roussell to receive and file the
documents and adopt Resolution No. 354-24 Vacating The Alley
Between The West Line Of Finley Street And The East Line Of
Bunker Hill Road, In Finleys Addition To The City Of Dubuque,
In The City Of Dubuque, Iowa, To Be Known As Lot 186A Finleys
Addition In The City Of Dubuque, Iowa and Resolution No.
355-24 Disposing Of City Interest In Lot 186A Finleys Addition
In The City Of Dubuque, Iowa. Seconded by Wethal. Motion
carried 7-0.
4. Kerper Boulevard Lift Station Project Public Hearing:
Motion by Sprank to receive and file the documents and adopt
Resolution No. 356-24 Approval Of Plans, Specifications, Form
Of Contract, And Estimated Cost For The Kerper Blvd Lift
Station Project. Seconded by Jones. Motion carried 7-0.
5. Broadway Sanitary Sewer Improvements Project Public
Hearing: Motion by Jones to receive and file the documents and
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adopt Resolution No. 357-24 Approval Of Plans, Specifications,
Form Of Contract, And Estimated Cost For The Broadway Street
Sanitary Sewer Improvement Project. Seconded by Farber. Motion
carried 7-0.
6. Ruby Sutton Building 2nd Floor Renovation Project Public
Hearing: Motion by Sprank to receive and file the documents
and adopt Resolution No. 358-24 Approval Of Plans,
Specifications, Form Of Contract, And Estimated Cost For The
Ruby Sutton Building 2nd Floor Renovation Project. Seconded by
Jones. Motion carried 7-0.
7. Resolution Approving a Development Agreement by and
between the City of Dubuque, Iowa and Dubuque Housing, LLC:
Motion by Roussell to receive and file the documents and adopt
Resolution No. 359-24 Approving A Development Agreement By And
Between The City Of Dubuque, Iowa And Dubuque Housing, LLC,
Including The Issuance Of Urban Renewal Tax Increment Revenue
Obligations. Seconded by Wethal. Megan Carr, speaking on
behalf of the developer, shared that they aim to complete the
project by fall 2025. Motion carried 7-0.
8. Public Hearing to approve the revised Administrative Plan
for the Housing Choice Voucher Program: Motion by Jones to
receive and file the documents and adopt Resolution No. 360-24
Resolution Approving The Revision Of The Public Housing
Authority (PHA) Administrative Plan For The Housing Choice
Voucher Program. Seconded by Resnick. In response to City
Council questions, Housing and Community Development Director
Alexis Steger explained that the minor plan revision adjusts
the small area market rate to align with the federal rate.
Steger also provided an overview of the voucher allotment
review process. Motion carried 7-0.
PUBLIC INPUT
Dan Walsh, 1219 Arrowhead Dr.; Tut Fuller, 1145 S.
Grandview; and Tyson Leyendecker, 1760 Overview Ct., all
representing Capra Bank, spoke regarding Action Item No. 1,
expressing concerns with the recommendation of Dubuque Bank
and Trust as the City's financial services provider. They
cited Dubuque Bank and Trusts impending sale to an
out-of-state entity and stressed the importance of partnering
with local banks. Mr. Walsh noted that Capra submitted a
dispute regarding Dubuque Bank and Trust's Request for
Proposals (RFP) submission on October 18, which was denied by
the City Manager on October 23. He suggested that the City
Council consider tabling the action item. Kevin Finke, 6447
Torrey Pines Dr., of Dubuque Bank and Trust, read a letter on
behalf of Drew Townsend, the bank's President and CEO,
thanking the City for its recommendation. John Schmidt, 1075
Bonnie Ct.; and Thomas Flynn, 21475 Girl Scout Rd., also spoke
in support of Dubuque Bank and Trust, highlighting the local
employment base of the bank.
ACTION ITEMS
1. Commercial Banking Services Recommendation: Motion by
Roussell to receive and file the documents and approve Dubuque
Bank and Trust as the bank to provide financial services to
the City of Dubuque for a five-year period. Seconded by Jones.
Chief Financial Officer Jennifer Larson made a presentation.
Brumwell confirmed that Iowa Code ?362.5 specifies that a city
official is not in conflict of interest when voting on a
contract with a corporation in which they or their immediate
family own less than five percent of the corporations stock.
Mayor Cavanagh stated that some of his family members hold
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stock in HTLF, the parent company of Dubuque Bank and Trust,
but clarified that this does not create a conflict of
interest, as their holdings are below the 5% threshold. Van
Milligen summarized the citys investment process, including
the involvement of the Investment Oversight Advisory
Commission, and explained that other priorities, such as the
Enterprise Resource Planning (ERP) implementation and the
recently completed pay and classification study, had delayed a
re-evaluation of the citys banking services. He noted that the
RFP required a bank to have a staffed local branch. In
response to questions, Larson explained that various financial
records have different retention requirements. City Council
Members expressed interest in learning how other Iowa cities
solicit banking services and how to assess the reinvestment of
the banks funds within the community. Van Milligen committed
to city staff researching these areas for the next RFP. Larson
stated that while most cities conduct an RFP for banking
services, she was unsure of the typical contract terms.
Historically, the city has used a five-year contract period
but has not adhered to it recently due to ERP implementation.
Van Milligen noted that the extensive process involved in
changing financial institutions warranted the five-year
timeframe. The City Council discussed the expertise of the RFP
review committee and the strong evaluation criteria used in
making this recommendation. They also indicated their
preference for the re-evaluation of banking services through
an RFP every five years. Motion carried 7-0.
2. Proposed Modification to the Downtown Rehabilitation
Program Awards: Motion by Jones to receive and file the
documents and adopt Resolution No. 361-24 Authorizing The City
Manager To Amend The City Of Dubuque Downtown Rehabilitation
Grant Award Program. Seconded by Resnick. City Council Members
praised the changes, noting they had received positive
feedback. Motion carried 7-0.
3. Resolution Authorizing the Submission of an Iowa Economic
Development Authority Business Financial Assistance
Application by Universal Tank & Fabrication Inc.: Motion by
Resnick to receive and file the documents and adopt Resolution
No. 362-24 Authorizing The Filing Of An Application With The
Iowa Economic Development Authority For Business Financial
Assistance On Behalf Of Universal Tank & Fabrication, Inc.
Seconded by Wethal. City Council Members expressed enthusiasm
for the expansion. Motion carried 7-0.
4. Pest Infestation Enforcement, Including Bed Bugs: Motion
by Jones to receive and file the documents and that the
requirement that a proposed ordinance be considered and voted
on for passage at two Council meetings prior to the meeting at
which it is to be passed be suspended. Seconded by Farber.
Steger summarized the proposed changes that clarify the
responsibility for treating pest infestations and stated that
another treatment will be required for several units at the
Roosevelt West apartment complex that is currently
experiencing an infestation. Brumwell referenced Iowa Code
?562A regarding landlord and tenant financial responsibilities
regarding infestations. City Council Members commended
residents for relaying their concerns to the city. Motion
carried 7-0.
Motion by Jones for final consideration and passage of
Ordinance No. 60-24 Amending City Of Dubuque Code Of
Ordinances Title 14 Building And Development, Chapter 1
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Building Codes, Article J Property Maintenance Code, Section
14-1J-2 International Property Maintenance Code Amendments.
Seconded by Farber. Motion carried 7-0.
5. Work Session Request: Introduction to the Office of
Community Impact and Review of the Equitable Fine and Fee
Service Program: Motion by Resnick to receive and file the
documents and schedule the work session for November 18, 2024,
at 5:15 p.m. Seconded by Sprank. Motion carried 7-0.
6. New Housing Projects Update Video: Motion by Jones to
receive and file the documents and view the video. Seconded by
Resnick. Public Information Office staff showed a video
featuring footage of examples of new housing projects
throughout the community. The video can be seen at:
https://youtu.be/OPHmgWIv-Ro?si = YTr6tpUnoZa6BHUL. Motion
carried 7-0.
COUNCIL MEMBER REPORTS
Mayor Cavanagh reported on the first Denver Air Connection
commercial flight to Dubuque and recent fundraisers for the
Dubuque Museum of Art and the National Mississippi River
Museum and Aquarium.
Council Member Jones reported on the recent passing of
former Fire Chief Bill Miller.
Council Member Farber reported on the upcoming retirement of
Goodmann and the upcoming election.
Council Member Roussell reported on William Intriligators
25th anniversary as Music Director and Conductor of the
Dubuque Symphony Orchestra.
Council Member Wethal thanked candidates running for
political office.
CLOSED SESSION
Motion by Jones to convene in closed session at 8:49 p.m. to
discuss Purchase or Sale of Real Estate Chapter 21.5(l)(j)
Code of Iowa. Seconded by Wethal. Mayor Cavanagh stated for
the record that the attorney who will consult with City
Council on the issues to be discussed in the closed session is
City Attorney Brumwell. Motion carried 7-0.
The City Council reconvened in open session at 9:30 p.m.
stating that staff had been given proper direction.
ADJOURNMENT
There being no further business, Mayor Cavanagh declared the
meeting adjourned at 9:30 p.m.
/s/Adrienne N. Breitfelder, CMC
City Clerk
It 11/13
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