FY2025 Main Street Iowa Program AgreementCity of Dubuque
City Council
ITEM TITLE:
SUMMARY:
SUGGUESTED
DISPOSITION:
ATTACHMENTS:
1. MVM Memo
2. Staff Memo
Copyrighted
December 16, 2024
CONSENT ITEMS # 8.
FY2025 Main Street Iowa Program Agreement
City Manager recommending City Council adopt a resolution
approving the Program Agreement among Dubuque Main
Street Ltd., the City of Dubuque, and the Iowa Economic
Development Authority.
RESOLUTION Approving An Agreement By And Among The
Iowa Economic Development Authority, Dubuque Main
Street, Ltd. And The City Of Dubuque Providing For The
Dubuque Main Street Program In The City Of Dubuque
Receive and File; Adopt Resolution(s)
3. Main Street Agreement
4. Resolution of Approval
Page 149 of 1050
THE CITY OF
DUBE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: FY2025 Main Street Iowa Program Agreement
DATE: December 10, 2024
Dubuque
AI WIN av
2007-2012.2013
2017*2019
Economic Development Director Jill Connors is recommending City Council adopt a
resolution approving the Program Agreement among Dubuque Main Street Ltd., the City
of Dubuque, and the Iowa Economic Development Authority.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
1�,A� Y
� S4-zn"
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Jill Connors, Economic Development Director
Danielle Jacobs, Dubuque Main Street
Page 150 of 1050
THE CITY OF
DUB E
Masterpiece on the Mississippi
Dubuque Economic Development
Department
1300 Main Street
AII•Ameriago Dubuque, Iowa 52001-4763
I k" I ""`"Ir- -Aq Office (563) 589-4393
1 I I TTY (563) 690-6678
I® http://www.cityofdubuque.org
2007-2012.2013
2017*2019
TO: Michael C. Van Milligen, City Manager
FROM: Jill M. Connors, Economic Development Director
SUBJECT: FY2025 Main Street Iowa Program Agreement
DATE: December 9, 2024
INTRODUCTION
The purpose of this memorandum is to request approval of the Program Agreement
among Dubuque Main Street Ltd., the City of Dubuque, and the Iowa Economic
Development Authority.
BACKGROUND
Dubuque Main Street Ltd. (DMS) is a downtown development organization developed to
promote the revitalization of downtown. Specifically, the organization coordinates
downtown revitalization aimed at the creation and retention of jobs, prevention and
elimination of slum and blight, enhancement of the local tax base, and capturing of
private investment. Their mission includes the development of ongoing public
awareness and education programs designed to enhance appreciation of the district's
architecture and other assets. DMS maintains an affiliation with the National Main
Street Center and the State of Iowa Main Street program through the Iowa Economic
Development Authority (IEDA). To maintain this affiliation, IEDA requires an annual
Program Agreement signed by representatives of DMS, the City of Dubuque and IEDA.
DISCUSSION
Attached is the Program Agreement provided by IEDA. Included in the Agreement is a
requirement that Dubuque Main Street must "obtain from the City's governing body a
Resolution of Support of the Local Main Street Program" (detailed in Section 8 of the
attached).
Page 151 of 1050
This language is consistent with the annual Contracted Services Agreement between
the City of Dubuque and DMS. The City is providing $96,211 in Fiscal Year 2025 and
has a City Council representative on the board of directors. The FY 2025 Contracted
Service Agreement dated July 1, 2024, was approved and executed by City Council.
The annual Contracted Service Agreement will expire on June 30, 2025. The IEDA
Program Agreement will expire December 31, 2025.
RECOMMENDATION/ ACTION STEP
I respectfully recommend the approval of the attached Program Agreement and
Resolution.
cc: Danielle Jacobs, Dubuque Main Street
Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Page 152 of 1050
Dubuque Agreement # PS-G300-MSI-19
MAIN STREET IOWA PROGRAM CONTINUATION AGREEMENT
THIS MAIN STREET IOWA PROGRAM CONTINUATION AGREEMENT ("Agreement") is entered into and
executed by the Iowa Economic Development Authority (the "IEDA"), the City of Dubuque (the "City"),
and Dubuque Main Street (the "Local Main Street Program") (Individually "Party" and Jointly, the
"Parties").
WHEREAS, the IEDA administers the Main Street Iowa Program (the "MSI Program"); and
WHEREAS, the City was selected to participate in the MSI Program in 1985 and entered into a Program
Agreement with the IEDA pursuant to which the City and the Local Main Street Program established a
partnership with IEDA; and
WHEREAS, the City and the Local Main Street Program desire to continue to participate in the MSI
Program; and
WHEREAS, the IEDA desires to continue the relationship which has been established with the City and
the Local Main Street Program;
NOW THEREFORE, in consideration of the foregoing and mutual covenants and agreements contained
herein, the Parties agree as follows:
SECTION I. The Local Main Street Program agrees to:
1. Main Street Revitalization Focus:
a. Maintain the Local Main Street Program's focus on the revitalization of the designated
Main
Street district utilizing the Main Street Approach TM. This focus should be reflected in
the program's annual plan of action, goals and objectives, vision, and mission
statement.
b. Promote the revitalization of the Main Street district through advocacy of tools and
resources that support district investment, for example: development incentives,
ordinances and policy that promote the revitalization of the district, design guidelines
or standards that promote the protection of the traditional character of the district,
district development planning, etc.
2. Main Street Paid Executive Director:
a. Employ a paid executive director for the Local Main Street Program. The executive
director will be responsible for the day-to-day administration of the Local Main Street
Program in the City. The Local Main Street Program and the City will work to the best
of their ability to provide professional support, competitive compensation, and
benefits for the executive director position. The Local Main Street Program will comply
with the following hiring expectations based on population and organization structure:
i. Communities with a population of over 5,000 and that have an organization
solely dedicated to the revitalization efforts of the designated Main Street
district are required to employ an executive director full-time (or full-time
equivalent), 40 hours per week, that is dedicated to the revitalization efforts of
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Dubuque Agreement # PS-G300-MSI-19
the designated local Main Street District.
Communities with a population over 5,000 and that have an organization that is
not solely dedicated to the revitalization of the designated Main Street District
(e.g. organization combined with a local chamber, tourism, community/county
economic development, City, etc.) are required to employ an executive director
full-time (or full-time equivalent), 40 hours per week, that is dedicated to the
revitalization efforts of the local Main Street District and the organization must
have additional staff dedicated to the other focus area(s) outside of the
designated Main Street District.
Communities with a population under 5,000 and that have an organization
solely dedicated to the revitalization efforts of the designated Main Street
District are required to employ an executive director that works at least 25
hours per week, that is dedicated to the revitalization efforts of the designated
local Main Street district.
iv. Communities with a population under 5,000 and that have an organization that
is not solely dedicated to the revitalization of the designated Main Street
District (e.g. organization combined with a local chamber, tourism,
community/county economic development, City, etc.) are required to employ
an executive director full-time, 40 hours per week, who dedicates at least 25
hours per week to the revitalization efforts of the local Main Street District and
15 hours per week dedicated to the other focus areas outside of the designated
local Main Street District.
b. In the event the executive director position is vacated during the time of this
agreement, the Local Main Street Program shall provide a written timeline to fill the
position to the IEDA and fill the position within 120 days following the day the position
was vacated. Upon hiring, the Local Main Street Program shall inform IEDA of the
newly hired executive director's start date and contact information.
c. Develop and maintain an accurate position description for the executive director, a
copy of which shall be provided to IEDA. The position description must include the
rate of compensation and describe the professional activities for which the executive
director is responsible.
d. Maintain applicable worker's compensation insurance for the executive director and staff.
3. Designated Main Street District: Submit to IEDA a current map of the approved
designated Main Street district contemporaneously with the execution of this Agreement.
4. Local Main Street Program Office: Maintain an office within the designated boundaries of
the local Main Street district.
5. Main Street Economic Impact Reporting:
a. Submit economic impact reports on or before the due dates established by IEDA
documenting the progress of the Local Main Street Program's activities.
b. If the Local Main Street Program fails to submit an economic impact report by the
established due date, Main Street Iowa services, including but not limited to, design
services, business support services, eligibility for grant applications, Main Street Iowa
Development Awards nominations, and targeted technical assistance visits may be
suspended until the Local Main Street Program has submitted all required reports.
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Dubuque Agreement # PS-G300-MSI-19
6. National Main Street Accreditation:
a. Maintain National Main Street America Accreditation. This agreement will be
terminated pursuant to Article 9 if the Local Main Street Program fails to meet the
National Main Street Accreditation standards during two consecutive accreditation
rounds.
b. Present results of Main Street America Accreditation process to local City partners
(council and/or staff) each year following Main Street America announcement of
national accreditation recognitions.
c. Maintain a "Main Street America Member Community' membership with Main Street
America.
d. Use the words "Main Street" when referring to and marketing the Local Main Street
Program, either as an official part of the organization's name or as a tagline such as
"A Main Street Iowa Program". As a designated Main Street Iowa community, the
Local Main Street Program shall include the Main Street America and Main Street
Iowa logos on all communication materials.
7. Training Requirements:
a. Participate, as required by the IEDA, in training sessions as scheduled throughout the
term of this agreement. To remain in compliance and to be eligible for Main Street
America National Accreditation, the Local Main Street Program shall be represented at
both days, in their entirety, of the three (3) annual training sessions that have been
designated as mandatory on the MSI Program calendar. Registration and all related
travel expenses for training will be paid by the Local Main Street Program.
b. Any newly hired executive director will be required to participate in Main Street
orientation as soon after the hire date as feasible. Registration and all related travel
expenses for training will be paid by the Local Main Street Program.
8. Demonstrated Support:
a. Obtain from the City's governing body a resolution of support of the Local Main Street
Program and submit the approved resolution to IEDA with this agreement. This
resolution must demonstrate a commitment to provide city funding to support the
ongoing operation of the Local Main Street Program, appoint a City official to
represent the City on the Local Main Street Program governing board of directors and
communicate that the City will continue to follow the Main Street ApproachTm as
developed by Main Street America and espoused by Main Street Iowa for Main Street
district revitalization.
b. Obtain a Resolution of Support from the Local Main Street Program governing board
and submit the approved resolution with this agreement. This resolution must
demonstrate the local Main Street board of directors' commitment to continuing local
Main Street district revitalization following the Main Street Approach'"' as developed
by Main Street America and espoused by the MSI Program.
9. Compliance:
a. Not assign this agreement to another organization without obtaining prior written
approval of the IEDA.
b. Remain in compliance with the requirements of the MSI Program as outlined in this
agreement and the administrative rules for the MSI Program at 261 Iowa Administrative
Code Chapter 39. If the IEDA finds that the Local Main Street Program is not in
compliance with the requirements of this program agreement, the following procedures
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Dubuque Agreement # PS-G300-MSI-19
will apply:
i. IEDA shall issue an "Initial Warning" describing the Local Main Street Program's
failure to comply with this agreement and provide guidance on how to comply.
The Local Main Street Program will have 90 days to resolve its non-compliance.
During this 90-day period, all Main Street Iowa services, with the exception of
targeted technical assistance to help the Local Main Street Program mitigate
non -compliant items, will be suspended. At the end of the 90-day period, the
IEDA will evaluate whether the Local Main Street Program has resolved its non-
compliance.
H. If the Local Main Street Program is not in compliance at the end of the 90-day
Initial Warning period, the IEDA may issue a Final Warning notifying the Local
Main Street Program that, if the Local Main Street Program is not in compliance
within 90 days after issuance of the Final Warning, Main Street Iowa may
terminate this Agreement.
iii. The IEDA will send Notice of Termination via email to the local Main Street
Executive Director, Main Street Board President, and City Mayor. Termination
of this Agreement will result in the loss of recognition as a participant in the
MSI Program and discontinuation of all Main Street Iowa services provided by
IEDA.
iv. Within 30 days after issuance of the Notice of Termination, the Local Main Street
Program shall cease using the trademarked brand "Main Street" and/or "Main
Street Program" in its name or as part of its organization's identity and remove
all references to the Main Street program on websites, social media, marketing
materials, and remove Main Street Iowa highway sign.
v. The City may reapply for Main Street Iowa designation in a future Main
Street Iowa application round hosted by the IEDA.
SECTION II. The CITY agrees to:
1. Main Street Revitalization Support:
a. Support and partner with the Local Main Street Program's focus on the revitalization of
the designated Main Street district utilizing the Main Street Approach TM
Support the revitalization of the Main Street district by utilizing tools and resources
that support Main Street district investment, for example: development incentives,
ordinances and policy that promote the revitalization of the district, design guidelines
or standards that promote the protection of the traditional character of the district,
district development planning, etc.
2. Main Street Financial Support: Invest financially into the operation of the Local Main Street
Program.
3. National Main Street Accreditation: Support the Local Main Street Program in compliance
with this Agreement and with the completion of the annual Main Street America
Accreditation.
Demonstrated Support: Pass a resolution that demonstrates the City's support of the Local
Main Street Program and revitalization of the downtown/designated Main Street district as an
important element of the City's economic development strategy. In the resolution, the City
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Dubuque Agreement # PS-G300-MSI-19
must commit to providing funding for the Local Main Street Program, appoint a City official to
represent the City on the Local Main Street Program governing board and commit to continuing
to follow the Main Street ApproachTm as developed by Main Street America and espoused by
the MSI Program.
SECTION III. The IEDA agrees to:
National Main Street Accreditation: Administer the Main Street America Accreditation
process in Iowa on behalf of Main Street America and recognize Local Main Street Programs
and Cities that successfully meet the Main Street America Accreditation Standards.
2. Main Street Technical Assistance:
a. Maintain a team of downtown revitalization specialists, including a Main Street Iowa
State Coordinator, to manage communication between the Local Main Street Program,
City, the Main Street Iowa Program, and state government agencies.
b. Provide, as requested and as can be scheduled, on -site technical assistance to the
Local Main Street Program and City by one or more downtown revitalization
specialists. Technical assistance may include design, economic vitality, promotion,
organization, committee training, board planning retreat facilitation, and action
planning.
c. Conduct an on -site partnership visit at least once every two years.
d. Provide continuing advice and information to the Local Main Street Program and City.
3. Main Street Trainin
a. Coordinate at least three statewide training sessions annually for Local Main Street
Programs and Cities. The nature of training to be provided at each session shall be
based on the combined needs of all Iowa Main Street Communities.
b. Conduct at least three MSI Program orientations for all new executive directors and
Local Main Street Program board members and volunteers. The orientation will
introduce the participants to the MSI Program and to their immediate responsibilities.
c. Offer optional regional training sessions.
d. Statewide training sessions, orientations, and optional regional training sessions
may be virtual, as determined by IEDA.
Main Street Network: Support and maintain the network of designated Main Street Iowa
communities through communication, regular programming updates, networking
opportunities, and peer -to -peer learning.
SECTION IV. The PARTIES hereto otherwise agree as follows:
1. The term of this Agreement shall be for a period of twelve (12) months beginning January
1, 2025 and ending December 31, 2025.
2. This Agreement maybe amended by a written agreement to amend the Agreement signed by
all three Parties, provided that the IEDA may unilaterally amend this Agreement to comply
with legislative, administrative, and policy changes by the federal or state government.
3. Should any governmental unit enact, promulgate, or adopt laws, regulations, rules, or policies
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Dubuque Agreement # PS-G300-MSI-19
which alter or in any way affect the MSI Program, the City and the Local Main Street Program
shall not hold IEDA liable in any manner for the resulting changes.
4. This Agreement shall be binding upon and shall inure to the benefit of the Parties and their
successors.
5. No Party shall discriminate against any employee or applicant for employment because of
race, color, sex, age, disability, creed, religion, sexual orientation, gender identity, marital
status, or national origin.
6. Any Party may terminate this Agreement without cause after 30 days written notice to the other
two parties.
7. This Agreement supersedes any previous agreements or negotiations, whether oral or written.
8. Nothing contained in this Agreement shall create any employer -employee relationship
between or among any of the Parties.
IN WITNESS WHEREOF, the parties have executed this agreement.
BY:
Mayor Signatu
MN
M
C,d f ,. CaVQ(lC\)h
Mayor Printed Name
Board President Signature
Board President Printed Name
Date
Dubuque, IA
City
Date
Dubuque Main Street
Local Main Street Program
Deborah V. Durham, Director Dat
Iowa Economic Development Authority
Page 6 of 6
Prepared by: Jill Connors, Economic Development, 50 W. 1311 Street, Dubuque IA 52001, 563 589-4393
Return to: Jill Connors, Economic Development, 50 W. 13'h Street, Dubuque IA 52001, 563 589-4393
RESOLUTION NO. 400-24
APPROVING AN AGREEMENT BY AND AMONG THE IOWA ECONOMIC
DEVELOPMENT AUTHORITY, DUBUQUE MAIN STREET, LTD. AND THE CITY OF
DUBUQUE PROVIDING FOR THE DUBUQUE MAIN STREET PROGRAM IN THE CITY
OF DUBUQUE
WHEREAS, an Agreement by and among the Iowa Economic Development
Authority, Dubuque Main Street, LTD. and the City of Dubuque has been prepared for the
purpose of continuing the Local Main Street Program in the City of Dubuque; and
WHEREAS, this Agreement is pursuant to contractual agreements between
Dubuque Main Street, LTD., and the Iowa Economic Development Authority to assist in
the revitalization of the designated Main Street District of the City of Dubuque Iowa; and
WHEREAS, the City Council of the City of Dubuque endorses the goal of economic
revitalization of the Main Street District within the context of preservation and
rehabilitation of its historic buildings and supports the continuation of the Main Street
Approach as developed by Main Street America and espoused by Main Street Iowa.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That the City of Dubuque hereby agrees to support both financially
and philosophically the work of Dubuque Main Street, LTD., designates the Main Street,
LTD. Board to supervise the Executive Director, and commits to appoint a City official to
represent the City on the local Main Street LTD. Board. The source of funds to support
Dubuque Main Street will be from the City's General Fund.
Section 2. That the Mayor is hereby authorized and directed to execute the
attached Agreement on behalf of the City of Dubuque.
Section 3. That the City Manager is authorized to take such actions as are
necessary to comply with the terms of the Agreement as herein approved.
Passed, approved and adopted this 16th day of December, 2024.
Brad M. dh, Mayor
Attest:
UC7�7 tl I
Adrienne N. Breitfelder, City Clerk