Loading...
FY24/PY23 End-of-Year Review for the Community Development Block Grant Consolidated Annual Performance and Evaluation Report (CAPER)Copyrighted December 16, 2024 City of Dubuque CONSENT ITEMS # 10. City Council ITEM TITLE: FY24/PY23 End -of -Year Review for the Community Development Block Grant Consolidated Annual Performance and Evaluation Report (CAPER) SUMMARY: City Manager providing information to summarize an End -of - Year Review the City of Dubuque received from the U.S. Department of Housing and Urban Development (HUD) regarding the Community Development Block Grant (CDBG) funds for FY24/PY23. SUGGUESTED Receive and File DISPOSITION: ATTACHMENTS: 1. MVM Memo 2. Staff Memo 3. Dubuque 2023 Year End Performance Letter Page 200 of 1050 Dubuque THE C D!Uj-!B AII-America Ciq 11111.1 II Masterpiece on the Mississippi YP PP zoo�•*o 13 2017202019 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: FY24/PY23 End -of -Year Review for the Community Development Block Grant Consolidated Annual Performance and Evaluation Report (CAPER) DATE: December 10, 2024 Housing & Community Development Director Alexis Steger is providing information to summarize an End -of -Year Review the City of Dubuque received from the U.S. Department of Housing and Urban Development (HUD) regarding the Community Development Block Grant (CDBG) funds for FY24/PY23. The End -of -Year Review is a comprehensive performance review of the City's overall progress. To demonstrate our progress, the City submits a CDBG Consolidated Annual Performance and Evaluation Report (CAPER) for activities from the period of July 1, 2023, through June 30, 2024. The End -of -Year Review is based off the City's CAPER submission. The End -of -Year Review congratulated the City of Dubuque on our many accomplishments during FY24/PY23 including: • Over $110,000 CDBG resources were expended within the city's housing program to complete lead -based paint reduction for affordable properties throughout Dubuque. • The city utilized $20,000 in CDBG funds to assist four low to moderate income families in becoming first time homebuyers through its downpayment assistance program. • The city rehabilitated 15 single-family residential units in order to maintain affordable housing throughout the community and provided over $690,000 in resources for multi -unit residential rehabilitation. • For 2023, the city utilized over $235,000 in CDBG resources for public service activities. These activities included youth services and employment training which benefited low to moderate income persons throughout the community. • The city certified that it would provide an overall benefit to low to moderate income (LMI) persons annually of at least 70 percent. In 2023, 100% of the city's eligible CDBG funds were used for the benefit of LMI persons. • The CDBG regulatory standard for timeliness at 24 CFR 570.902 requires that no more than 1.5 years of funds remain unexpended 60 days prior to the end of the program year. Based on expenditure information in IDIS, the city had an adjusted draw ratio of 1.45 on May 2, 2024. The ratio calculation included the letter of Page 201 of 1050 credit balance adjusted for program income on the date of the timeliness test. The city was in compliance with this standard. These successes are made possible through collaboration between Housing and Community Development staff and community partners. In addition to the city's accomplishments, Office of Fair Housing and Equal Opportunity (FHEO) provided recommendations including: • ensure all notices utilized throughout the citizen participation process are attached to the CAPER • ensure that the city's lack of citizen comments on the CAPER are not tied to a civil rights related barrier • encourage the city to continue addressing the identified barriers and further fair housing. Housing and Community Development staff is confident we are following these recommendations and will continue to make this work a priority. For example, all notices utilized throughout the citizen participation process were attached to the CAPER. Additionally, staff review all citizen comments to make sure they are not tied to a civil rights related barrier and, if they were, ensure the proper steps are taken to follow our processes regarding civil rights. Lastly, the city continually addresses identified barriers and furthers fair housing. The most recent example is the city's work with the Analysis of Impediments to Fair Housing document that will outline Goals and Actions to city to implement for the next five years / � A� Michael C. Van Milligen MCVM:sv Attachment cc: Crenna Brumwell, City Attorney Cori Burbach, Assistant City Manager Alexis Steger, Housing & Community Development Director Mary Bridget Corken-Deutsch, Community Development Specialist 2 Page 202 of 1050 Dubuque THE CITY OF DUB E All -America Cily Masterpiece on the Mississippi P PP 2°°''0 13 zoi7*20*Zoi9 TO: Michael C. Van Milligen, City Manager FROM: Alexis M. Steger, Housing and Community Development Director SUBJECT: FY24/PY23 End -of -Year Review for the Community Development Block Grant Consolidated Annual Performance and Evaluation Report (CAPER) DATE- December 12, 2024 Introduction The purpose of this memorandum is to summarize an End -of -Year Review the City of Dubuque received from the U.S. Department of Housing and Urban Development (HUD) regarding the Community Development Block Grant (CDBG) funds for FY24/PY23. The End -of -Year Review is a comprehensive performance review of the city's overall progress. To demonstrate our progress, the city submits a CDBG Consolidated Annual Performance and Evaluation Report (CAPER) for activities from July 1, 2023 through June 30, 2024. The End -of -Year Review is based off the city's CAPER submission. Discussion HUD's Office of Community Planning and Development partners with state and local governments to ensure that our joint efforts result in housing and community development programs and policies that benefit and serve low- and moderate -income persons. To meet these requirements, HUD reviews the city's CDBG program to ensure it's following the consolidated plan, managing CDBG funds under compliance and regulatory requirements, providing accurate performance reports, and evaluating the city is meeting our objectives. The End -of -Year Review congratulated the City of Dubuque on our many accomplishments during FY24/PY23 including: • Over $110,000 CDBG resources were expended within the city's housing program to complete lead -based paint reduction for affordable properties throughout Dubuque. • The city utilized $20,000 in CDBG funds to assist four low to moderate income families in becoming first time homebuyers through its downpayment assistance program. Page 203 of 1050 • The city rehabilitated 15 single-family residential units in order to maintain affordable housing throughout the community and provided over $690,000 in resources for multi -unit residential rehabilitation. • For 2023, the city utilized over $235,000 in CDBG resources for public service activities. These activities included youth services and employment training which benefited low to moderate income persons throughout the community. • The city certified that it would provide an overall benefit to low to moderate income (LMI) persons annually of at least 70 percent. In 2023, 100% of the city's eligible CDBG funds were used for the benefit of LMI persons. • The CDBG regulatory standard for timeliness at 24 CFR 570.902 requires that no more than 1.5 years of funds remain unexpended 60 days prior to the end of the program year. Based on expenditure information in IDIS, the city had an adjusted draw ratio of 1.45 on May 2, 2024. The ratio calculation included the letter of credit balance adjusted for program income on the date of the timeliness test. The city was in compliance with this standard. These successes are made possible through collaboration between Housing and Community Development staff and community partners. In addition to the city's accomplishments, Office of Fair Housing and Equal Opportunity (FHEO) provided recommendations including: • ensure all notices utilized throughout the citizen participation process are attached to the CAPER • ensure that the city's lack of citizen comments on the CAPER are not tied to a civil rights related barrier • encourage the city to continue addressing the identified barriers and further fair housing. Housing and Community Development staff is confident we are following these recommendations and will continue to make this work a priority. For example, all notices utilized throughout the citizen participation process were attached to the CAPER. Additionally, staff review all citizen comments to make sure they are not tied to a civil rights related barrier and, if they were, ensure the proper steps are taken to follow our processes regarding civil rights. Lastly, the city continually addresses identified barriers and furthers fair housing. The most recent example is the city's work with the Analysis of Impediments to Fair Housing document that will outline Goals and Actions to city to implement for the next five years. Requested Action I respectfully submit this memo as informational only. Prepared by: Mary Bridget Corken-Deutsch, Community Development Specialist Page 204 of 1050 O%AENr OF zG II�II�II ��2 Q 9egN DEV0O Ms. Alexis Steger, CPA Housing and Community Development Director City of Dubuque 350 West 6th Street, Suite 312 Dubuque, IA 52001 Dear Ms. Steger: U.S. Department of Housing and Urban Development Omaha Field Office Edward Zorinsky Federal Building 1616 Capitol Avenue, Suite 329 Omaha, Nebraska 68102-4908 December 3, 2024 Subject: Consolidated End -of -Year Review, Program Year 2023 EIM's Office of Community Planning and Development has sought to establish partnerships with state and local governments. The focus of our partnership has been to work with communities to ensure that our joint efforts result in housing and community development programs and policies that benefit and serve low- and moderate -income (LMI) persons. These efforts occur within the framework of the statutes we administer and the regulations and emerging policies that are designed to improve program performance. The provisions of the Housing and Community Development Act of 1974, as amended, and the National Affordable Housing Act of 1990, require the annual submission of performance reports by grant recipients receiving federal assistance through programs covered under these Acts. Additionally, these Acts require that a determination be made by the Secretary that the grant recipient is in compliance with the statutes and has the continuing capacity to implement and administer the programs for which assistance is received. In order to meet these requirements, the Department will be making a comprehensive performance review of your overall progress at least annually, as required by Section 91.525 of the regulations. The review consists of analyzing your consolidated planning process; reviewing management of funds; determining the compliance of funded activities with statutory and regulatory requirements; determining the accuracy of required performance reports; as well as evaluating your accomplishments in meeting key Departmental objectives. This assessment not only meets the mandates of the statutes, but also provides a basis for working together in collaboration to help you achieve your housing and community development goals. One critical outcome of this collaboration should be the development of a more comprehensive, effective, and concise Consolidated Plan and improved performance in achieving specific goals that correspond to the activities outlined in your forthcoming Action Plan. We congratulate the City of Dubuque on their many accomplishments during fiscal year 2023 and on achieving housing and community development objectives. Some examples are as follows: • Over $110,000 CDBG resources were expended within the City's housing program in order to complete lead based paint reduction for affordable properties throughout Dubuque. Page 205 of 1050 • The City utilized $20,000 in CDBG funds to assist four low to moderate income families in becoming first time homebuyers through its downpayment assistance program. • The City rehabilitated 15 single-family residential units in order to maintain affordable housing throughout the community and provided over $690,000 in resources for multi -unit residential rehabilitation. • For 2023, the City utilized over $235,000 in CDBG resources for public service activities. These activities included youth services and employment training which benefited low to moderate income persons throughout the community. • The City certified that it would provide an overall benefit to low to moderate income (LMI) persons annually of at least 70 percent. In 2023, 100% of the City's eligible CDBG funds were used for the benefit of LMI persons. • The CDBG regulatory standard for timeliness at 24 CFR 570.902 requires that no more than 1.5 years of funds remain unexpended 60 days prior to the end of the program year. Based on expenditure information in IDIS, the City had an adjusted draw ratio of 1.45 on May 2, 2024. The ratio calculation included the letter of credit balance adjusted for program income on the date of the timeliness test. The City was in compliance with this standard. In addition, the Office of Fair Housing and Equal Opportunity (FHEO) received a copy of the City's FY 2023 CAPER. Based on FHEO's review, the following recommendations are provided related to subsequent CAPER submittals that include: • Ensure all notices utilized throughout the citizen participation process are attached to the CAPER; • Ensure that the City's lack of citizen comments on the CAPER are not tied to a civil rights related barrier; and • Encourage the City to continue addressing the identified barriers and further fair housing. In conclusion, as a result of our analysis, we have determined that your overall progress in 2023 was satisfactory. This determination is based upon the information available to this office and does not reflect a comprehensive evaluation of specific activities. Should you or your staff have any questions, please contact Mr. Brian Gaskill, Senior Community Planning and Development Representative, by email at brian.o. ag skill&hud.gov. Sincerely, ANDERSON STOUTE =NDER "AND :ANDER3DN STOUTE Orv: CNA. N STOUTE email=ANDERSON. STOUTE@HU C=ADO=HUDOU=CPD dare: mm.,—De... . Anderson Stoute Director Office of Community Planning and Development cc: Mary Bridget Corken Deutsch Page 206 of 1050