Minutes_Park and Recreation Commission 11.12.24City of Dubuque
City Council
CONSENT ITEMS # 1.
Copyrighted
December 16, 2024
ITEM TITLE: Minutes and Reports Submitted
SUMMARY: City Council Proceedings of December 2, 2024; Five Flags
Civic Center Advisory Commission of September 9, 2024;
Historic Preservation Commission of October 17, 2024; Long
Range Planning Advisory Commission Draft Minutes of
November 20, 2024; Park and Recreation Commission of
November 12, 2024; Resilient Community Advisory
Commission of October 3, 2024; Proof of Publication for City
Council Proceedings of November 4, 2024.
SUGGUESTED Receive and File
DISPOSITION:
ATTACHMENTS:
1. 12 2 24 City Council Minutes
2. Five Flags Civic Center Commission Minutes
3. Historic Preservation Commission Minutes
4. Long Range Planning Advisory Commission Draft Minutes
5. Park and Recreation Commission Minutes
6. Resilient Community Advisory Commission Minutes
7. Proof of Publication for City Council Proceedings of 11.4.24
Page 53 of 1050
PARK AND RECREATION COMMISSION MEETING
Tuesday, November, 12, 2024
Bunker Hill Golf Course
2200 Bunker Hill Road, Dubuque, Iowa 52001
PRESENT: Jennifer Tigges, Robin Kennicker, Ron Axtell, Jessica Ochoa
and Lori 011endick(via phone)
ABSENT: Josh Jorgensen, Jason Henkel
STAFF PRESENT: Steve Fehsal, Dan Kroger, Jared Charland, Haley Francke
and Angie Metcalf.
CALL TO ORDER: Jennifer called meeting to order at 4:31 pm.
MINUTES APPROVED; VOTE:
It was moved by Kennicker, seconded by 011endick, to approve the
minutes of the October 15th, 2024, meeting. Unanimous.
PUBLIC INPUT:
None
MEMORIAL BENCH AND TREE POLICY REVIEW AND RECOMMENDATION:
Park Division Manager Fehsal presented the proposed Memorial Bench and
Tree Program Policy. Tigges asked how the pricing compares to other
communities similar to Dubuque. Park & Recreation Business Development
Manager, Haley Francke, advised the pricing is comparable. Kennicker
made a motion to approve and recommend the Memorial Bench and Tree
Policy with the stipulation of clearer details on the location and pricing of the
trees and benches be added to the policy. Axtel seconded. Unanimous.
MATHIAS HAM HOUSE LEASE AMEDNMENT REVIEW AND
RECOMMENDATION:
Park Division Manager Fehsal reviewed the details of the lease amendment
provided to the commission members. The current agreement had a lease
termination date of May 31, 2031. The amendment would extend the lease
termination date to Mary 31, 2054. The amendment also clarifies specifics
related to the City as the lessor and Dubuque County Historical Society as
the lessee. This will aid in strengthening and clarifying the roles of each into
the future. The topics outlined in the amendment for clarification have come
up in more recent discussions during bi-yearly meetings between the two
entities. It was felt best to modify these clarifications of duties and roles of
each. Kennicker made a motion to approve and recommend the Mathias
Ham House Lease Amendment, Ochoa seconded. Unanimous.
Page 70 of 1050
DIVISION MANAGER REPORTS:
Recreation Division Manager Fehsal provided the below updates:
Large Protects -ongoing
• Eagle Valley Park, English Ridge Park, Westbrook Park Development:
Update provided by Jared Charland
• Jefferson Park Retaining Wall Replacement: Update provided by Jared
Charland
• Welu Playground replacement- This will be a spring 2025 project due to
timing.
Other Protects and Updates -ongoing
• Staff has begun working on the FY 2026 budget request.
• Staff is working to fill a Forestry Technician position.
• Staff is working to fill a Part-time year-round Parks Groundskeeper.
• Staff has begun winterization of facilities and fall leaf clean-up.
• Staff has begun preparing for winter snow/ice removal operations.
• Staff continues to work on RFP for a consultant to complete a
Comprehensive Master Plan for the Leisure Services Department.
Recreation Division Manager Kroger provided the below updates:
• The Irrigation Phase 3 Request for Bids was sent out on November 5t" and
are due back on the 27t". Phase 3 will finally complete the irrigation project
which has been in the works starting with Phase 1 back in 2012.
• Golf Course is closing on Saturday, November 23rd. We traditionally close
the Saturday before Thanksgiving. With changing weather patterns over
the last few years, staff will review if these closing dates should change to
potentially later in the year.
• The Golf Superintendent is working with the Trees forever group to plant
trees throughout the golf course which will replace those coming down for
various reasons. Within the last month we have taken down 5 trees and
planted 6.
• Wanted to recognize Haley Francke for exceeding revenue goals with over
$30,000 generated in advertising sales.
COMMISSION COMMUNICATIONS/QUESTIONS:
ADJOURNMENT:
It was moved by Axtell, seconded by Kennicker, to adjourn the meeting 5:26
p.m. Unanimous.
Page 71 of 1050