Keymont Drive Pavement Rehabilitation Project - Acceptance of Public Improvement: PROJECT 5521000018City of Dubuque
City Council
CONSENT ITEMS # 11.
Copyrighted
January 6, 2025
ITEM TITLE: Keymont Drive Pavement Rehabilitation Project - Acceptance
of Public Improvement: PROJECT 5521000018
SUMMARY: City Manager recommending City Council adopt the attached
resolution to accept the Public Improvement Construction
Contract and to authorize the payment of the contract amount
of $151,191.73 to Eastern Iowa Excavating and Concrete,
LLC, of Cascade, IA, for the Keymont Drive Pavement
Rehabilitation Project.
RESOLUTION Accepting The Keymont Drive Pavement
Rehabilitation Project And Authorizing Final Payment To The
Contractor
SUGGUESTED Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
1. MVM Memo
2. 1 Memo Acceptance Keymont Drive Pavers
3. 2 Acceptance Resolutions Keymont Drive Pavers
4. 3 Engineer's Certificate of Completion
Page 210 of 366
THE CITY OF
DUBE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Keymont Drive Pavement Rehabilitation Project
Acceptance of Public Improvement
PROJECT 5521000018
DATE: December 27, 2024
Dubuque
AI WIN av
2007-2012.2013
2017*2019
City Engineer Gus Psihoyos is recommending City Council adopt the attached
resolution to accept the Public Improvement Construction Contract and to authorize the
payment of the contract amount of $151,191.73 to Eastern Iowa Excavating and
Concrete, LLC, of Cascade, IA, for the Keymont Drive Pavement Rehabilitation Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Jon Dienst, Civil Engineer II
Arielle Swift, Public Works Director
Bob Schiesl, Assistant City Engineer
Nate Steffen, Civil Engineer
Phil Grommet, Engineering Technician
Page 211 of 366
THE CITY OF
DUB E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: December 26, 2024
RE: Keymont Drive Pavement Rehabilitation Project
Acceptance of Public Improvement
PROJECT 5521000018
Dubuque
All -America City
2007.2012.2013
2017*2019
INTRODUCTION
The attached resolution provides for the acceptance of the public improvement
construction contract for the Keymont Drive Pavement Rehabilitation Project.
BACKGROUND
Keymont Drive east of Keyway Drive was previously constructed in 2009 as a sustainable
subdivision. All of the pavement was constructed using permeable pavers. The homes
were constructed using sustainable and energy efficient practices. The subdivision was
developed in two phases. Keymont Drive was the first phase of the subdivision. Keymont
Court was the second phase that was developed a couple of years later. Recently, the
existing street pavers on Keymont Drive have been degrading and breaking down. Public
Works has done a lot of maintenance of the pavers to maintain the street. The pavers
have degraded to the point that the complete replacement of all the pavers in this phase
is the most cost-effective way of fixing the pavement. The permeable pavers are an
integral part of the storm water management of the street.
Abutting property owners had complained about the state of the street pavement. Many
chips and depressions had formed due to the degrading brick. This resulted in concerns
for potential tripping hazards.
Engineering staff talked to multiple contractors that install permeable pavers. This paver
brand that was originally installed on Keymont Drive had material breakdown issues and
is no longer produced. Other cities had similar issues with this paver. The contractors
recommended using the same paver manufacturers the City of Dubuque uses in its green
alleys.
Page 212 of 366
DISCUSSION
The Keymont Drive Pavement Rehabilitation Project was completed by Eastern Iowa
Excavating and Concrete, LLC. in the final contract amount of $151,191.73 which is a
5.9% increase above the original contract amount of $142,733.36.
The additional cost is due to adding golf cart rental to the project to facilitate resident
access to their properties during construction. Many of the residents have mobility issues
and it was discovered during the door-to-door conversations with residents they would
need assistance getting to their cars parked on Keyway Drive. The overall cost of the
project was much lower than originally budgeted because of lower -than -normal
engineering costs related to design and construction administration.
RECOMMENDATION
I recommend that the City Council accept the Public Improvements and authorized the
payment of $151,191.73 to Eastern Iowa Excavating & Concrete, LLC for the Keymont
Drive Pavement Rehabilitation Project.
BUDGET IMPACT
The project cost for the Keymont Drive Pavement Rehabilitation Project is as follows:
Description
Award
Final
Construction Contract
$ 142,733.36
$ 151,191.73
Contingency
25,900.00
0.00
Construction Engineering & Inspection
42,735.00
15,119.17
Total
$ 211,368.36
$ 166,310.90
The project funding summary is as follows:
CIP No.
Fund Description
Fund Amount
5521000018
Pavement Rehabilitation
166,310.90
Total Project Funding
$ 166,310.90
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolution to accept the Public
Improvement Construction Contract and to authorize the payment of the contract amount
of $151,191.73 to Eastern Iowa Excavating and Concrete, LLC, of Cascade, IA, for the
Keymont Drive Pavement Rehabilitation Project.
Prepared By: Jon Dienst, Civil Engineer II
cc: Arielle Swift, Public Works Director
Bob Schiesl, Assistant City Engineer
Nate Steffen, Civil Engineer
Phil Grommet, Engineering Technician
2
Page 213 of 366
Prepared by Jon Dienst City of Dubuque Engineering 50 W. 13'h St. Dubuque IA 52001 (563)589-4270
Return to Adrienne N. Breitfelder City Clerk City of Dubuque, 50 W. 13" St. Dubuque, IA 52001 (563)589-4100
RESOLUTION NO. 3-25
ACCEPTING THE KEYMONT DRIVE PAVEMENT REHABILITATION PROJECT AND
AUTHORIZING FINAL PAYMENT TO THE CONTRACTOR
WHEREAS, the Public Improvement Contract for the Keymont Drive Pavement
Rehabilitation Project (the Project) has been completed by the contractor, Eastern Iowa
Excavating and Concrete LLC (Contractor), and the City Engineer has examined the work
and recommends that the Project be accepted; and
WHEREAS, the final contract amount for the Project is $151,191.73-1 and
WHEREAS, the Contractor has previously been paid $143,632.14, leaving a
balance of $7,559.59; and
WHEREAS, the City Council finds that the recommendation of the City Engineer
should be accepted.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved and the
Project is hereby accepted.
Section 2. The Director of Finance and Budget is hereby directed to pay the
balance of the retainage of $7,559.59 as provided in Iowa Code chapter 573, and to pay
such retainage in accordance with the provisions of Iowa Code chapter 573 or Iowa
chapter 26.13.
Passed, approved and adopted this 6t" day of January 2025.
Attest: $CP�44
Adrienne N. Breitfelder, CMC City Clerk
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE KEYMONT
DRIVE PAVEMENT REHABILITATION PROJECT
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the Keymont Drive Pavement Rehabilitation Project and work has been
performed in compliance with the terms of the Public Improvement Contract, and that the
total cost of the completed work is $166,310.90.
Dated this 26th day of December 2024.
Gus Psihoyos, City Engineer
Filed in the office of the City Clerk on the 26th day of December 2024.
Adrienne N. Breitfelder, CMC City Clerk
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