John F. Kennedy Road and W. 32nd Street Intersection Improvement Project - Acceptance of Public Improvement Construction ContractCity of Dubuque
City Council
CONSENT ITEMS # 6.
Copyrighted
January 21, 2025
ITEM TITLE: John F. Kennedy Road and W. 32nd Street Intersection
Improvement Project - Acceptance of Public Improvement
Construction Contract - PROJECT 5521000048
SUMMARY: City Manager recommending City Council adopt the attached
resolution to accept the Public Improvement Construction
Contract and to authorize the payment of the contract amount
of $454,326.89 to Eastern Iowa Excavating and Concrete,
LLC, of Cascade, IA, for the John F. Kennedy Road and W.
32nd Street Intersection Improvement Project.
RESOLUTION Accepting The John F. Kennedy Road And W.
32nd Street Intersection Improvement Project And Authorizing
Final Payment To The Contractor
SUGGUESTED Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
1. MVM Memo
2. 1 Memo Acceptance JFK and 32nd Traffic Signals
3. 2 Acceptance Resolutions JFK and 32nd Traffic Signals
4. 3 Engineer's Certificate of Completion
Page 84 of 740
Dubuque
THE CITY OF
uFA�a9a av
DuBE
13
Masterpiece on the Mississippi zoo�•*o
rP PP 2017202019
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: John F. Kennedy Road and W. 32nd Street Intersection Improvement
Project
Acceptance of Public Improvement Construction Contract
PROJECT 5521000048
DATE: January 13, 2025
City Engineer Gus Psihoyos is recommending City Council adopt the attached
resolution to accept the Public Improvement Construction Contract and to authorize the
payment of the contract amount of $454,326.89 to Eastern Iowa Excavating and
Concrete, LLC, of Cascade, IA, for the John F. Kennedy Road and W. 32nd Street
Intersection Improvement Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Jon Dienst, Civil Engineer II
Arielle Swift, Public Works Director
Bob Schiesl, Assistant City Engineer
Dave Ness, Civil Engineer II
Duane Richter, Traffic Engineer
Page 85 of 740
THE CITY OF
DUB E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: January 6, 2025
Dubuque
All -America City
2007.2012.2013
2017*2019
RE: John F. Kennedy Road and W. 32nd Street Intersection Improvement
Project
Acceptance of Public Improvement Construction Contract
PROJECT 5521000048
INTRODUCTION
The attached resolution provides for the acceptance of the public improvement
construction contract for the John F. Kennedy Road and W. 32nd Street Intersection
Improvement Project.
BACKGROUND
The project provided for the construction of a new 4-legged intersection with traffic signals
at John F. Kennedy Road and W. 32nd Street. This intersection included new traffic
signals and mast arms for improved visibility of the traffic signals, ADA pedestrian access
ramps, related sidewalk, turn lane, and pavement widening work. Additionally, storm
sewer intakes were reconstructed.
These improvements were driven by future traffic impacts from a new retail strip mall and
future development next to the Kwik Stop on the east side of John F. Kennedy Road.
DISCUSSION
The John F. Kennedy Road and W. 32nd Street Intersection Improvement Project was
completed by Eastern Iowa Excavating and Concrete, LLC. in the final contract amount
of $454,326.89 which is a 9.2% increase above the original contract amount of
$416,192.45.
The additional cost is due to:
1) Additional pavement rehabilitation needed on John F. Kennedy Road due to poor
joint condition.
2) The David Drive intersection was reconstructed to fix pavement and drainage
issues at this location. This work was added since the contractor was nearby. The
previous pavement at this location caused issues for Public Works staff when
plowing and was rough on vehicles.
Page 86 of 740
RECOMMENDATION
I recommend that the City Council accept the Public Improvements and authorized the
payment of $454,326.89 to Eastern Iowa Excavating & Concrete, LLC for the John F.
Kennedy Road and W. 32nd Street Intersection Improvement Project.
BUDGETIMPACT
The project cost for the John F. Kennedy Road and W. 32nd Street Intersection
Improvement Project is as follows:
Description
Award
Final
Construction Contract
$ 416,195.45
$ 454,326.89
Contingency
53,735.72
0.00
Construction Engineering & Inspection
88,693.62
65,956.30
Pre -ordered Construction Materials
67,740.00
64,838.00
Total
$626,364.79
$585,121.19
The project funding summary is as follows:
Project No.
Fund Description
Fund Amount
Developer Share
$ 357,755.52
Developer Water Main Extension
27,560.40
5521000048
City Share*
1 199,805.27
Total Project Funding
$ 585,121.19
*$62,500 of this was funded from a 2015 agreement between the City of Dubuque and
Kivlahan Farms, LC. that was placed in an escrow account for the benefit of the City to
be available to the City at the time that traffic signal construction was warranted.
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolution to accept the Public
Improvement Construction Contract and to authorize the payment of the contract amount
of $454,326.89 to Eastern Iowa Excavating and Concrete, LLC, of Cascade, IA, for the
John F. Kennedy Road and W. 32nd Street Intersection Improvement Project.
Prepared By: Jon Dienst, Civil Engineer II
cc: Arielle Swift, Public Works Director
Bob Schiesl, Assistant City Engineer
Dave Ness, Civil Engineer II
Duane Richter, Traffic Engineer
2
Page 87 of 740
Prepared by Jon Dienst City of Dubuque Engineering 50 W. 1311 St. Dubuque IA 52001 (563)589-4270
Return to Adrienne N. Breitfelder City Clerk City of Dubuque, 50 W. 13'h St. Dubuque, IA 52001 (563)589-4100
RESOLUTION NO. 10-25
ACCEPTING THE JOHN F. KENNEDY ROAD AND W. 32ND STREET INTERSECTION
IMPROVEMENT PROJECT AND AUTHORIZING FINAL PAYMENT TO THE
CONTRACTOR
WHEREAS, the Public Improvement Contract for the John F. Kennedy Road and
W. 32nd Street Intersection Improvement Project (the Project) has been completed by
the contractor, Eastern Iowa Excavating and Concrete LLC (Contractor), and the City
Engineer has examined the work and recommends that the Project be accepted; and
WHEREAS, the final contract amount for the Project is $454,326.89;
WHEREAS, the Contractor has previously been paid $431,610.54, leaving a
balance of $22,716.34; and
WHEREAS, the City Council finds that the recommendation of the City Engineer
should be accepted.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved and the
Project is hereby accepted.
Section 2. The Director of Finance and Budget is hereby directed to pay the
balance of the retainage of $22,716.34 as provided in Iowa Code chapter 573, and to pay
such retainage in accordance with the provisions of Iowa Code chapter 573 or Iowa
chapter 26.13.
Passed, approved and adopted this 21st day of January 2025.
Brad M. anagh, Mayor
Attest:
Ae�
Adrienne N. Breitfelder, CMC City Clerk
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE JOHN F.
KENNEDY ROAD AND W. 32ND STREET INTERSECTION IMPROVEMENT
PROJECT
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the John F. Kennedy Road and W. 32nd Street Intersection
Improvement Project and work has been performed in compliance with the terms of the
Public Improvement Contract, and that the total cost of the completed work is
$585,121.19.
Dated this 6t" day of January 2025.
Gus Psihoyos, City Engineer
Filed in the office of the City Clerk on the 61" day of January 2025.
Adrienne N. Breitfelder, CMC City Clerk
Page 89 of 740